[Adopted 7-12-1999 by Ord. No. 99-5]
It is the declared intent of this article that the Town Board
delegate the Town Clerk to authorize routine payments of certain claims
without prior Town Board approval under the limited circumstances
described herein.
This article is adopted pursuant to the authority granted to
town boards under § 60.44(2), Wis. Stats., to adopt an alternative
claim procedure for approving financial claims against the Town which
are in the nature of bills and vouchers.
This article applies to payment of only the following types
of claims:
A.Â
Payment of the types of claims described in § 70-8 above may be made from the Town treasury in the manner described in § 66.0607, Wis. Stats., without prior Town Board approval, upon the Town Clerk's review of each such bill or voucher, and the Town Clerk's approval in writing that each is a proper charge against the treasury. The Town Clerk's approval shall not be granted unless the Town Clerk first determines that:
(1)Â
Funds are available under the Town budget to pay the bill or voucher.
(2)Â
The item or service covered by the bill or voucher has been duly
authorized.
(3)Â
The item or service covered by the bill or voucher has been supplied
or rendered in conformity with the authorization.
(4)Â
The claim appears to be a valid claim against the Town.
B.Â
The Town Clerk may choose to require the claimant to submit proof
to aid the Clerk in determining whether the claimant has complied
with these conditions prior to payment of the claim.
C.Â
The Town Clerk shall file with the Town Board at least monthly a
list of the claims approved, showing the date the claim was paid,
the name of the claimant, the purpose of the claim and the amount
of the claim.