[Adopted 10-2-2006 by Ord. No. 1441]
[Amended 3-19-2007 by Ord. No. 1457; 8-6-2012 by Ord. No. 1553; 11-18-2013 by Ord. No. 1563]
Department heads for the purposes of this article shall be:
The Police Chief and Fire Chief shall be granted an annual vacation without loss of pay as follows:
Employed for one to four years shall be entitled to two weeks (14 calendar days).
Regularly employed five to nine years shall be entitled to three weeks (21 calendar days).
Regularly employed 10 to 14 years shall be entitled to four weeks (28 calendar days).
Regularly employed for over 15 years shall be entitled to 31 calendar days.
All other department heads as defined in § 171-52 shall be granted an annual vacation without loss of pay as follows:
Employed for one to nine years of regular employment shall be entitled to three weeks or 15 working days.
Regularly employed from 10 years to 14 years shall be entitled to four weeks or 20 working days.
Regularly employed 15 years or more years shall be entitled to five weeks or 25 working days.
A department head shall be deemed to be regularly employed within the meaning of this article if he or she has been actually employed for 27 weeks in the aggregate during the 12 months preceding the first day of June of the year in which the vacation is to be granted.
Department heads that do not utilize all of their vacation time within the calendar year it was granted will be allowed to carry over into the next calendar year twice their annual vacation accrual. Any department head who exceeds that amount of vacation accumulation on December 31 shall forfeit any excess of the permitted accumulation.
Newly hired department heads shall be granted vacation time according to the following schedule:
In the event that a department head terminates employment with the City, any vacation accrued will be paid to the department head. If a department head dies, any accrued vacation days shall be paid to the estate of said deceased department head.
Department heads shall be granted three personal days per calendar year. Personal days shall be credited to department heads on January 1 of each year. Personal days are not cumulative and must be used in the calendar year in which they have been credited.
Department heads shall be granted a maximum of 15 nonoccupational sick days per calendar year. Sick days shall be credited on January 1 of each year. Department heads may carry an unlimited number of sick days.
A department head that has been absent from work due to the use of nonoccupational sick leave three consecutive days or more at one time must present a doctor's certificate to the Mayor. A doctor's certificate may also be required if the Mayor has reasonable cause to believe that the department head may be abusing his/her nonoccupational sick leave.
A department head will contact the Mayor's office each morning by 8:30 a.m. when he/she is going to be absent from work due to illness.
Department heads may donate sick leave to another employee of the City of Gardner who is in serious need (due to a serious illness or injury and that employee has utilized all of his/her available sick, personal, compensatory and vacation time). The donated time shall be paid to the employee in need at that employee's rate of pay. Authorization of the donation of this time shall be at the sole discretion of the Mayor.
[Amended 6-1-2009 by Ord. No. 1493]
Commencing effective July 1, 2009, department heads that do not use sick leave in a calendar month shall earn 1/2 day off not to be charged to sick leave or vacation leave. Time earned in this manner shall be referred to as "sick leave incentive time."
For all employees hired as department heads prior to or on February 1, 1979, upon retirement, if a department head has an accumulated sick leave balance, the department head shall be granted pay for such accumulation upon retirement at a rate of one full day's pay for each such day of accumulated sick leave, not to exceed 50 days' pay, plus an additional 50% of the daily rate for accumulated days over and above the first 50 days that remain. Upon voluntary termination or layoff of employment of a department head, if such department head has an accumulated sick leave balance, the department head shall be granted pay for such accumulation upon termination at a rate of 1/4 day's pay for each such day of accumulated sick leave that remains.
For all department heads hired after February 1, 1979, and prior to October 17, 1995, upon retirement of employment, if the department head has an accumulated sick leave balance, he or she shall be granted pay for such accumulation not to exceed 50 days' pay, plus an additional 50% of the daily rate for accumulated days over and above the first 50 days, but not to exceed 130 days. Upon voluntary termination or layoff of employment, a department head with an accumulated sick leave balance shall be granted pay for such accumulation at a rate of 1/4 day's pay for each such day of accumulated sick leave, not to exceed 30 days paid.
In the event that a department head hired before October 17, 1995, shall die prior to retirement, any accrued sick days shall be paid to the estate of said deceased department head.
Department heads shall be granted bereavement leave without loss of pay for normally scheduled working hours, not to exceed three consecutive days, on the account of a death in the immediate family of the department head. "Immediate family" shall include spouse, parent, stepparent, parent of spouse, children, brother, sister, grandparents, grandchildren, or a person living in the immediate household of the department head.
Bereavement leave of one day without loss of pay for normally scheduled working hours may be granted per occurrence for the death of a department head's niece, nephew, brother-in-law, sister-in-law, son-in-law, daughter-in-law, aunt or uncle.
See Article III of this chapter.
Department heads, with the exception of the Police Chief and Fire Chief (see Article X of this chapter), shall be granted holidays with pay on each of the following 12 holidays:
Sunday holidays shall be celebrated on the following Monday. Saturday holidays shall be celebrated on the preceding Friday.
Department heads who have been employed for at least five continuous full-time years of service shall receive, in addition to their regular compensation, longevity pay of $150 during the first year that such service is attained and each fiscal year thereafter. Such department heads shall receive an additional $30 per year for each additional year of full-time continuous service with the City.
Payment of longevity pay shall be made on the third pay date in June to all department heads who are entitled during the fiscal year preceding such date, except that a department head who is terminated, except involuntarily for cause, shall receive payment on the date of termination for such longevity pay for which the department head was eligible in such fiscal year prior to the date of termination.