[HISTORY: Adopted by the Mayor and Council of the Borough
of Madison 7-9-2012 by Ord. No. 16-2012. Amendments noted where applicable.]
The Madison Community Garden Advisory Committee is hereby established
to be known as "the Community Garden Advisory Committee of the Borough
of Madison" (hereafter referred to as "the Committee"). The Committee
shall consist of 15 members.
Purpose and responsibilities:
A.
To make recommendations to the Mayor and Council regarding the operations
of the Madison Community Garden and any future activities of the Committee.
B.
The Committee will provide education and outreach on community gardening
to the community, all Borough Committees, Boards and Commissions,
and the Mayor and Council.
C.
The Committee will seek grants to achieve these goals.
D.
The Committee will submit a report to the Mayor and Council at the
end of each calendar year, concerning ongoing activities and grants.
In addition, the Committee shall regularly circulate to the Mayor
and Council copies of its meeting minutes. All records, reports and
data shall be available to the Council for inspection at any time.
A.
Membership shall consist of 15 regular members. All members of the
Committee shall be residents of the Borough of Madison. All members
shall serve without compensation. The Committee shall be comprised
of the following persons, appointed by the Mayor with the advice and
consent of the Council:
B.
The Committee shall have the right to appoint nonvoting advisory
members with special abilities and expertise beneficial to the Committee's
objectives.
A.
General. Subject to limitations as may hereinafter be determined
by the Mayor and Council, insofar as may be practicable, the employees
and professional staff of the Borough of Madison, including the Borough
Attorney, shall be available to assist the Committee in the performance
of its duties.
B.
Procedure. All requests for employee or professional staff assistance
shall be made through the Borough Administrator. Any project that
requires substantial assistance from the Borough staff and professionals
shall be reviewed by the full Committee and said assistance shall
be approved by the Council prior to commencement of the project.
A.
The Council liaison shall serve annually.
B.
The 14 resident members shall serve for a term of three years (staggered
terms). The terms of office shall commence upon the day of each member's
appointment, unless otherwise specified at the time of appointment,
and be for the initial respective periods of one, two, and three years
(four members shall initially be appointed for one year, four members
shall initially be appointed for two years and six members for three
years). The term of each appointee shall be designated in his or her
appointment. All subsequent appointments, except to fill vacancies,
shall be for the full three-year term, to take effect on January 1
next succeeding such appointment.
C.
The Mayor shall, initially, designate one of the members as Chairperson,
and the Committee shall select a Secretary to record minutes. Thereafter,
in subsequent years, the Committee shall annually select a Chairperson
and Secretary. The Chairperson shall call the initial meeting of the
Committee within 30 days of the adoption of this chapter. Thereafter,
the Committee shall establish its meeting schedule, which shall be
duly published.
Any vacancy occurring by reason of the death, resignation or
removal of any member shall be filled for the unexpired term by the
Mayor with advice and consent of the Council. In the event that the
Mayor fails to make a nomination at least 15 days prior to the date
of the second regular public meeting of the Council after a position
becomes vacant or the Borough Council fails to confirm a nomination,
then the appointment shall be made by the Borough Council by the vote
of a majority of the members present at the meeting, provided that
at least three affirmative votes shall be required, with the Mayor
to have no vote thereon except in the case of a tie.
A.
Disclosure of interest. No Committee member shall have or shall acquire
any interest, direct or indirect, personal or financial, in any project
which the Committee is promoting or in any contract or proposed contract
for materials or services or in any lease, mortgage, sale or contract
of any nature whatsoever relating to any such project or to the Committee
without forthwith making written disclosure to the Committee of the
nature and extent of the interest. Such disclosure shall be entered
in writing upon the minutes of the Committee.