Village of Washingtonville, NY Chapter 135 RECORDS

[HISTORY: Adopted by the Board of Trustees of the Village of Washingtonville: Art. I, 4-2-1979. Amendments noted where applicable.]

Article I Public Access

[Adopted 4-2-1979]

§ 135-1 Designation of records access officer; duties.

Editor's Note: Original Section 1, Purpose and scope, which preceded this section, was deleted at time of adoption of Code; see Ch. 1, General Provisions, Art. I.

A. The Board of Trustees is responsible for ensuring compliance with the regulations herein and designates the following person as records access officer:

Melanie Roberts, Village Clerk Village Hall 38 East Main Street Washingtonville, New York 10992 Telephone: [phone]

B. The records access officer is responsible for ensuring appropriate agency response to public request for access to records. The designation of a records access officer shall not be construed to prohibit officials who have in the past been authorized to make records or information available to the public from continuing to do so.

C. The records access officer shall ensure that personnel:

(1) Maintain an up-to-date subject matter list.

(2) Assist the requester in identifying requested records, if necessary.

(3) Upon locating the records, take one of the following actions:

(a) Make records available for inspection; or

(b) Deny access to the records in whole or in part and explain, in writing, the reasons therefor.

(4) Upon request for copies of records:

(a) Make a copy available upon payment or offer to pay established fees, if any, in accordance with § 135-4; or

(b) Permit the requester to copy those records.

(5) Upon request, certify that a record is a true copy.

(6) Upon failure to locate records, certify that:

(a) The Village of Washingtonville is not the custodian for such records; or

(b) The records of which the Village of Washingtonville is a custodian cannot be found after diligent search.

§ 135-2 Location of records.

Records shall be available for public inspection and copying at:

Village Hall

38 East Main Street

Washingtonville, New York 10992

§ 135-3 Hours for public inspection.

Requests for public access to records shall be accepted and records produced during all hours regularly open for business. These hours are Monday through Friday, 8:30 a.m. to 3:00 p.m.

Editor's Note: Original Sections 5, 6 and 7, Requests for public access to records: time for response, Subject matter list and Denial of access to records, respectively, which immediately followed this section, were deleted at time of adoption of Code; see Ch. 1, General Provisions, Art. I.

§ 135-4 Fees.

A. There shall be no fee charged for:

(1) Inspection of records.

(2) Search for records.

(3) Any certification pursuant to this chapter.

B. Photostatic copies of records [not exceeding nine inches by 14 inches] shall be provided at a cost of $0.25 per page. The fee for copies of records other than photocopies which are nine by 14 inches or less in size shall be the actual copying cost, excluding fixed agency costs such as salaries.

Editor's Note: Original Section 9, Public notice, which immediately followed this section, was deleted at time of adoption of Code; see Ch. 1, General Provisions, Art. I.