[Adopted 12-5-1972 by L.L. No. 4-1972]
This article shall be known as the "Office of the Town Clerk of the Town of Oyster Bay Law."
Whenever used in this article, words used in the singular include the plural and vice versa.
As used in this article, the following terms shall have the meanings indicated:
- The Town of Oyster Bay Department of the Town Clerk which shall perform a major function of Town government.
- DEPUTY TOWN CLERK
- Deputy Town Clerks appointed and holding office pursuant to Subdivision 10 of § 30 of the Town Law, and shall act generally for and in place of the Town Clerk.
- TOWN CLERK
- The elected public official who shall be the chief executive officer of the Department.
[Amended 1-22-2002 by L.L. No. 2-2002; 5-11-2004 by L.L. No. 9-2004; 2-28-2006 by L.L. No. 4-2006; 12-15-2009 by L.L. No. 1-2010]
There shall be in the Town of Oyster Bay a Department of the Town Clerk. The principal executive officer and administrative head of such Department shall be the Town Clerk, who shall be elected to said office for the term fixed by law at such salary as may from time to time be fixed by said Town Board. The Town Clerk shall be the head of the Department with power and authority to appoint and remove officers and employees under his jurisdiction in accordance with the Civil Service Law and other applicable laws. The annual salary of the Town Clerk, through December 31, 2010, shall be $102,000.
The Town Clerk is empowered herein to appoint three Deputies who shall generally act for and in his behalf and who shall perform such duties as are vested in and imposed upon that office by the provisions of this article, by statute or by other lawful authority. The Town Clerk shall file in the office of the Town Clerk a designation of successorship with respect to said Deputies.
Before entering upon the duties of his office, the Town Clerk shall execute and file with the Town Clerk an official undertaking, if the same be required by the Town Board, in such sum as prescribed by the Town Board and in such form as approved by the Town Attorney.
The Town Clerk shall have such powers as prescribed by law as shall be necessary for the proper administration of the Department consistent with applicable provisions of law. Until such time as the same may be either amended or modified, the Department shall be divided into the following divisions:
The powers and duties of such divisions therein shall be under the administration, direction and control of the Town Clerk, and each of said divisions shall be supervised by a division head who shall be designated as superintendent.
The Town Clerk may, with the approval of the Town Board establish, consolidate or abolish any divisions now existing or hereafter created in said Department; and establish, consolidate or abolish any bureau or subdivision now existing or hereafter created in any such division.
Division of Annex Administration. Administers, supervises and manages Town of Oyster Bay annexes located in Hicksville and Massapequa serving local residents with available municipal services of the Town of Oyster Bay, including guidance and counseling of veterans and their families.
Division of Licenses. Administers, supervises and manages all necessary procedures regarding the issuance of licenses and permits authorized under law on behalf of the Town of Oyster Bay, keeps and maintains records thereon and collects all required fees thereof.
Division of Legislative Administration. Administers, supervises, manages and performs all functions and duties as Clerk of the Town Board of the Town of Oyster Bay in the performance of its legislative responsibilities, supervises all official proceedings and acts of the Town Board; and arranges the posting and publication of all public and legal notices as required by law.
Division of Records. Administers, supervises and manages the keeping and safeguarding of complete and accurate records of official proceedings and acts of the Town Board and of every board or improvement districts of the Town.
Division of Vital Statistics. Administers, supervises and manages the filing and recording of all certificates, oaths and other papers and documents required by law of the Registrar of Vital Statistics of the Town of Oyster Bay, and the issuance of certifications and verifications thereof.
The Town Clerk, acting by and through any of said existing or hereafter named divisions, shall be empowered to perform such other duties and functions that are prescribed to be performed by him in any law, ordinance or resolution of the Town Board or lawful directive of the Supervisor; however, the Town Clerk may delegate any of his powers to or direct any of his duties to be performed to a Deputy Town Clerk or head of a division.
All costs and expenses incurred by the Department or its officers or employees on behalf of a special improvement district or special Town project shall be charged against such district or project and paid from the funds duly appropriated for the purposes of such district or project.
Nothing herein contained shall be construed to delegate or transfer any power of the Town Supervisor contained in §§ 29, 52 and 125 of the Town Law of the State of New York or any other powers which may be lawfully exercised by said Supervisor.
The Town Clerk may establish a schedule of fees to be collected by him for the filing in his office or Department of any map or written instrument required to be so filed; the preparation of any copy of a map or written instrument filed in his office or Department; for certifying any such map or written instrument; and for any other service rendered in connection with the work of his Department and for which he deems it necessary to charge and to collect a fee therefor.