Town of Oyster Bay, NY General Services Department

There shall be in the Town of Oyster Bay a Department of General Services. The principal executive officer and administrative head of such Department shall be the Commissioner of General Services who shall be appointed by the Town Board at such term and such salary as may from time to time be determined by said Town Board. The Commissioner of General Services shall be appointed on the basis of his administrative experience and qualifications for the duties of such office, and such additional standards as may be required by the Town Board. The Commissioner shall have such rights, duties and responsibilities as delegated to him under existing laws. The Commissioner shall be the head of the Department with power and authority to appoint and remove officers and employees under his jurisdiction in accordance with the Civil Service Law and other applicable laws.

§ 4-28 Deputy Commissioner.

The Commissioner is empowered herein to appoint a Deputy who shall generally act for and in his behalf and who shall perform such duties as are vested in and imposed upon that office by the provisions of this article, by statute or by other lawful authority.

§ 4-29 Undertakings.

Before entering upon the duties of his office, the Commissioner shall execute and file with the Town Clerk an official undertaking, if the same be required by the Town Board, in such sum as prescribed by the Town Board and in such form as approved by the Town Attorney.

§ 4-30 Organization.

The Commissioner shall have such powers as shall be necessary for the proper administration of the Department consistent with applicable provisions of law. Until such time as the same may be either amended or modified, the Department shall be divided into the following divisions:

Building Management.

Communications.

Printing.

Purchasing.

§ 4-31 Powers and duties.

The powers and duties of such divisions therein shall be under the administration, direction and control of the Commissioner, and each of said divisions shall be supervised by a division head who shall be designated as superintendent.

The Commissioner may, with the approval of the Town Board, establish, consolidate or abolish any divisions now existing or hereafter created in said Department and establish, consolidate or abolish any bureau or subdivisions now existing or hereafter created in any such division.

§ 4-32 Enumeration of divisions.

Division of Building Management. It manages, maintains, repairs and renders cleaning, janitorial and custodial services for all buildings owned or operated for Town or public purposes by the Town of Oyster Bay wherever situated and keeps all of said buildings and equipment therein in repair and working condition.

[Amended 12-20-2005 by L.L. No. 8-2005]

Division of Communications. It manages, maintains and provides all telephone, telegraph, wireless or other wired communication services necessary and required for Town purposes and related facilities and equipment; it manages, maintains and provides all required mail servicing and other communication deliveries; it manages, administers and maintains civil defense programs and facilities in cooperation with and pursuant to federal and state requirements.

Division of Printing. It is responsible for the printing, publishing and reproduction of any material, document or writing required by the Town Board or by any authorized officer or employee of the Town of Oyster Bay; and for a fee established by the Town Board it is empowered to reproduce any authorized public record upon a public request and requisition; and it is responsible for the care and maintenance of any supplies, equipment and machinery entrusted to it for the administration of its responsibilities.

Division of Purchasing. It shall manage and provide procedures consistent with prevailing laws, rules and regulations governing municipalities regarding all purchases made by or on behalf of the Town of Oyster Bay pertaining to equipment, materials and supplies of every nature unless otherwise specifically delegated.

§ 4-33 Performance of other duties; delegation of power.

The Commissioner, acting by and through any of said existing or hereafter named divisions, shall be empowered to perform such other duties and functions that are prescribed to be performed by him in any law, ordinance or resolution of the Town Board or lawful directive of the Supervisor; however, the Commissioner may delegate any of his powers to or direct any of his duties to be performed to a Deputy Commissioner or head of a division.

§ 4-34 Retainment of private employees.

The Commissioner is hereby authorized and empowered, subject to the prior approval of the Town Board, except that such prior approval will not be required in cases of emergency, to retain and employ private engineers, architects and consultants or firms practicing such profession, for the purposes of: preparing designs, plans and estimates of structures or projects of any type and character; rendering assistance and advice in connection with any project, whether defined or proposed and under the supervision of the Department of General Services; and performing such other and necessary services as the Commissioner may deem necessary in the administration of the Department.

§ 4-35 Powers of Supervisor.

Nothing herein contained shall be construed to delegate or transfer any power of the Town Supervisor contained in §§ 29, 52 and 125 of the Town Law of the State of New York or any other powers which may be lawfully exercised by said Supervisor.

§ 4-36 Fees.

The Commissioner may establish a schedule of fees to be collected by him for the filing in his office or Department of any map or written instrument required to be so filed; the preparation of any copy of a map or written instrument filed in his office or Department; for certifying any such map or written instrument; and for any other service rendered in connection with the work of his Department and for which he deems it necessary to charge and to collect a fee therefor.