[HISTORY: Adopted by the Village Board of the Village of
Blue Mounds as Ch. 2 of the 2001 Village Code. Amendments noted where
applicable.]
A.
Regular meetings. Regular meetings of the Village Board shall be
held on the second Wednesday of each calendar month at 6:30 p.m. Any
regular meeting falling on a legal holiday shall be held the next
following day that is not a legal holiday at the same hour and place.
[Amended 6-14-2023 by Ord. No. A-245]
B.
Special meetings. Special meetings of the Board may be called by
two Trustees by notifying the Clerk/Treasurer at least 24 hours prior
to the time specified for such meeting. The Clerk/Treasurer shall
immediately orally notify the Village President of the time and purpose
of such meeting. For good cause, special meetings may be held upon
two hours' notice. No business shall be transacted at a special meeting
except for the purpose stated for said special meeting.
C.
Place of meetings. All meetings of the Board, including special and
adjourned meetings, shall be held in the Village Hall or at a place
designated by the Clerk/Treasurer.
D.
Quorum. A majority of the members elect shall constitute a quorum
but a lesser number may adjourn from time to time.
The business of the Village Board shall be conducted in the
following order:
A.
Call to order by presiding officer.
B.
Roll call. (If a quorum is not present, the meeting shall thereupon
adjourn, which may be to a specified date.)
C.
Reading, correction and approval of minutes of previous meeting.
D.
Committee reports.
E.
Unfinished business from previous meeting.
F.
New business, including introduction of ordinances and resolutions.
G.
Reports of Village officers.
H.
Communications and miscellaneous business.
A.
Control of meeting. The Village President shall preserve order and
conduct the proceedings of the meeting. A member may appeal from the
decision of the presiding officer. Such appeal is not debatable and
must be sustained by a majority of the members present, exclusive
of the presiding officer.
B.
Absence of President. If the President is absent at any meeting,
the Clerk/Treasurer shall call the meeting to order and preside until
the Board selects a Trustee to preside for that meeting.
C.
Participation in debate. The presiding officer may speak upon any
question or make any motion if he vacates the chair and designates
a Trustee to preside temporarily.
[Amended 7-10-2013; 3-12-2014 by Ord. No. A-220]
A.
Committee of the whole; standing and special committees. The Village
Board shall act as a committee of the whole on any and all matters
required for the operation of the Village. In addition to the "committee
of the whole," the Village may create standing, special and such other
committees as deemed necessary and prudent by the Village Board. Standing
committees shall be created by Village ordinance. Special committees
may be created by resolution of the Village Board specifying the purpose
and duration of the special committee. The Village President shall
appoint all members of special committees and designate the chairperson
of special committees. All committee appointments shall be subject
to confirmation by a majority vote of the Village Board. Per diems,
if any, for attendance at committee meetings shall be determined by
resolution of the Village Board. Each committee shall give proper
notice of its meetings and keep minutes and records as required by
Wisconsin's Open Meetings and Open Records laws.[1]
[1]
Editor's Note: See § 19.81 et seq., Wis. Stats.,
and § 19.21 et seq. Wis. Stats., respectively.
B.
Committee reports. The Village Board, when acting as a committee
of the whole, shall make regular reports on all matters referred to
or before it. The chairperson of each committee shall make regular
reports to the Village Board. Minutes of committee meetings shall
generally serve as a sufficient report.
C.
Standing committees. Standing committees are established to assist
with governance of the Village on an ongoing basis. The purpose and
scope of authority and composition for each standing committee is
set forth below. The members shall be appointed by the Village President,
subject to confirmation by the Village Board, at the general meeting
in April or as soon thereafter as practicable. The appointee's term
on the committee shall begin immediately thereafter and shall expire
when the Village Board member's term of office expires. Standing committees
shall meet monthly, as needed, or as directed by the chairperson.
Regular or special meetings may be called by the chairperson or by
written request of the other two committee members. The Village's
standing committees are as follows:
(1)
Public Safety and Administrative Committee. The Public Safety and
Administrative Committee is a two-member committee, consisting of
two Village Board members for the duration of their term. The purpose
of the Public Safety and Administrative Committee is to review and
recommend to the Village Board any necessary policies relating to
the operation, management, financing, staffing and improvement of
the Village Police Department, the Administrative Office, and the
Village Building Inspectors. The Public Safety and Administrative
Committee shall oversee, implement and monitor the budget for the
Police Department, Administrative Office, and Building Inspectors,
including overtime expenses, regular staffing decisions, equipment
expenses and purchase decisions. The Committee will complete employee
performance evaluations of the Police Chief, administrative personnel
and building inspectors and make recommendations to the Village Board
regarding salary and/or benefit modifications for those employees.
The Police Chief shall complete employee performance evaluations for
all police officers and Police Department administrative staff and
make recommendations to the Village Board regarding salary and/or
benefit modifications for police officers and Police Department administrative
staff.
(2)
Public Works Committee. The Public Works Committee is a two-member
committee, consisting of two Village Board members for the duration
of their term. The purpose of the Public Works Committee is to review
and recommend to the Village Board any policies regarding the operation,
management, financing, staffing and improvement of the Village Department
of Public Works. This includes operation of the public water system
and the public wastewater system, as well as public street projects
and related public works. The Public Works Committee will oversee,
implement and monitor the budget for this department, including overtime
expenses, regular staffing decisions, equipment expenses and purchase
decisions. This Committee will also complete employee performance
evaluations and make recommendations to the Village Board regarding
salary and/or benefit modifications, for employees of the Village's
Department of Public Works.
(3)
Park and Recreation Committee. The Park and Recreation Committee
is a five-member committee consisting of two Village Board members
for the duration of their term and three citizen members who shall
serve a three-year term beginning May 1 and staggered so that not
more than two appointments are made annually.[2]
(4)
Economic Development Commission. The Economic Development Commission
has been repealed and is no longer a standing committee.
[Amended 7-12-2023 by Ord. No. A-249]
(5)
Plan Commission. The Plan Commission shall have seven members and
shall be composed as follows: The Village President shall be the chairperson;
one member shall be a Trustee; and five members shall be citizens/residents.
Citizen/resident terms shall be two years. One citizen member may
or may not be a Village resident.
[Amended 7-12-2023 by Ord. No. A-249]
(6)
Zoning Board of Appeals. The Board shall consist of five members,
with the first appointee serving a one-year term, two members serving
a two-year term and three members serving a three-year term.
(7)
Board of Review. The Board of Review is made up of six members. One
member shall be the Village President. Another member is the Village
Clerk/Treasurer. The remaining four members are Village residents
and shall serve for a term of three years.
(8)
Historical Preservation Committee. The Historical Preservation Committee
has been repealed and is no longer a standing committee.
[Amended 6-14-2023 by Ord. No. A-250]
(9)
Fire District Representative. This member has an indefinite term.
It can be a Village Board member, employee or resident.
(10)
Civil Defense Director. This member has an indefinite term. It can
be a Village Board member or an employee.
D.
Police Disciplinary Committee. The Police Disciplinary Committee
is no longer a standing committee. Should it need to be convened the
procedure set forth in § 61.65(1)(am), Wis. Stats., will be followed.
[Amended 7-12-2023 by Ord. No. A-248]
E.
Park and Recreation Committee.
(1)
Creation. A Park and Recreation Committee is hereby created which
shall have the powers and duties set forth herein.
(2)
Purpose. The purpose of the Park and Recreation Committee shall be
acquiring, governing, managing, controlling, improving and caring
for all public parks, parkways, conservancy areas and recreation programs
in the Village. Additional powers and functions may be established
by directive of the Village Board.
(3)
Park and Recreation Committee composition. The Park and Recreation
Committee shall consist of two trustees, and three citizens, all of
whom may vote. The Village President and Recreation Director (if any)
and/or their designees, shall be ex officio nonvoting members of this
Committee. At the first meeting after confirmation of appointments
by the Village Board, the voting members shall elect one member to
serve as Chairperson until his or her successor is elected. "Nomination
and Election of Committee Chairperson" shall be placed on the agenda
annually. There is no limit on the number of terms that the same person
may serve as Chairperson of the Committee.
(4)
Appointment; term of office.
(a)
Trustee members. The trustee members shall be appointed by the
Village President, subject to confirmation by the Village Board, at
the general meeting in April or as soon thereafter as practicable.
The appointee's term on the Committee shall begin immediately thereafter
and shall expire when the trustee's term of office expires.
(b)
Citizen members. The three citizen members shall be appointed
by the Village President, subject to confirmation by the Village Board,
at the general meeting in April or as soon thereafter as practicable.
Citizen appointments shall begin on the later of May 1 or the date
of appointment and shall expire on May 1 of the third year following
appointment. The terms of the citizen members shall be staggered so
that not more than two such regular appointments are made annually.
(5)
Duties and responsibilities. The Park and Recreation Committee shall
have the following duties and responsibilities, which shall be advisory
except as otherwise provided:
(a)
To review and recommend to the Village Board policies necessary
for the governance of the Village parks and recreation facilities
and programs which shall take into consideration and attempt to provide
for the social, physical and cultural well-being of the citizens of
the Village.
(b)
To review and recommend to the Village Board all budgetary,
revenue and expenditure proposals, relating to park and recreation
facilities and programs. The Committee shall submit to the Village
Board by October 1 of each year, a proposed program and budget for
the ensuing calendar year. The Committee shall not contract any liability
in excess of the budget appropriated unless specifically authorized
by the Village Board. All monies received for the purposes of the
Committee, whether from the general fund or from approved donations,
or from such reasonable fees as may be charged for activities, shall
be paid over to the Village Clerk/Treasurer and be disbursed by orders
of the Village Clerk/Treasurer to pay accounts or bills that have
been audited and allowed by the Committee and presented to the Clerk/Treasurer.
(c)
To review and recommend to the Village Board rules and regulations
for the effective management of the Village parks and recreation facilities
and programs.
(d)
To perform such duties and have such responsibilities as the
Village Board shall from time to time, by ordinance, resolution or
by law direct.
(6)
Meetings. The Committee shall meet monthly, as needed, or as directed
by the Chairperson.
(7)
Reports. In addition to regular reports, the Committee shall transmit
to the Village Board prior to September 1 of each year, an annual
written report of its transactions and activities, an inventory of
the Village's park and recreation property and an itemized accounting
of all receipts and expenditures.
Ordinances, resolutions, bylaws, communications and other matters
submitted to the Board shall be read by title and author and be considered
by the committee of the whole or be referred to the appropriate committee
by the President. No ordinance, resolution or bylaw shall be considered
unless presented in writing by a Trustee. Unless requested by a Trustee
before final vote is taken, no ordinance, resolution or bylaw need
be read in full.
The deliberations of the Board shall be conducted in accordance
with the parliamentary rules contained in Robert's Rules of Order
Revised (1951), as amended, which is hereby incorporated in this section
by reference. No person other than a member shall address the Board
except by majority vote of the members present. No ordinance, resolution
or other motion shall be discussed or acted upon unless it has been
seconded. No motion shall be withdrawn or amended without the consent
of the person making the same and the person seconding it.
These rules or any part thereof may be temporarily suspended
in connection with any matter under consideration by a recorded vote
of two-thirds of the members present.
