[Ord. 578, 5/16/1990, § 1; as amended by Ord. 741,
12/30/2002, § 1]
The office of Borough Manager was created by Borough of Jefferson
Hills Ord. 82, enacted April 1, 1957.
[Ord. 578, 5/16/1990, § 2]
The Manager shall be appointed for an indefinite term by a majority
of all members of Council. The Manager shall serve at the pleasure
of the Council and may be removed at any time by a majority of all
its members. At least 30 days before such removal is to become effective,
the Council shall furnish the Manager with a written statement setting
forth its intention to remove him/her.
[Ord. 578, 5/16/1990, § 3]
The Manager shall be chosen solely on the basis of executive
and administrative abilities, with special reference to the duties
of the office as herein outlined. The minimum qualifications for this
position shall be a four year bachelors degree in either public administration
or community affairs together with at least five years of relevant
job experience; or a four year bachelors degree in a related job field
together with at least five years job experience as a full-time municipal
manager. Council may further define these qualifications by resolution.
[Ord. 578, 5/16/1990, § 4; as amended by Ord. 844,
9/8/2014]
Before entering upon his/her duties, the Manager shall give
a bond to the Borough with a bonding company as surety, to be approved
by the Council, in the sum of $250,000, conditioned upon the faithful
performance of his/her duties, the premium for said Bond to be paid
by the Borough.
[Ord. 578, 5/16/1990, § 5]
The salary of the Manager shall be fixed from time to time by
ordinance.
[Ord. 578, 5/16/1990, § 6]
1.
The Manager shall be the chief administrative officer of the Borough
and shall be responsible to the Council as a whole for the proper
and efficient administration of the affairs of the Borough placed
in his/her charge. The powers and duties of administration of all
Borough business shall be vested in the Manager, unless expressly
imposed or conferred by statute or ordinance upon other Borough officers.
2.
Subject to recall by ordinance of Council, the powers and duties
of the Manager shall include the following:
A.
To supervise and to be responsible for the activities of all municipal
departments.
B.
To hire, and when necessary for the good of the service, to suspend
or discharge any employee under his/her supervision; provided, that
persons covered by the Civil Service provisions of the Borough Code
shall be hired, suspended or discharged in accordance with such provisions;
and, provided further, that the Manager shall report, at the next
meeting thereafter of Council, any action taken by authority of this
subsection.
C.
To fix wages and salaries of all personnel under his/her supervision,
within a range previously determined by Council.
D.
To prepare and submit to Council, before the close of each fiscal
year, a budget for the next fiscal year and an explanatory budget
message. In preparing the budget, the Manager, or an officer designated
by him/her, shall obtain from the head of each department, agency
or board, or any qualified officer therefore, estimates of revenues
and expenditures and such other supporting data as is required. The
Manager shall review such estimates and may revise them before submitting
the budget to the Council.
E.
To be responsible for the administration of the budget after its
adoption by the Council.
F.
To develop, in conjunction with the preparation of the yearly budget,
long range fiscal plans for the Borough, such plans to be presented
annually to the Council for its review and adoption.
G.
To hold such other municipal offices and to head such municipal departments
as the Council may from time to time direct.
H.
To attend all meetings of Council and its committees with the right
to take part in the discussions. The Manager shall receive notice
of all special meetings of Council and its committees.
I.
To prepare the agenda for each meeting of Council and supply facts
pertinent thereto.
J.
To keep the Council informed as to the conduct of Borough affairs;
to submit period reports on the condition of the Borough finances
and such other reports as Council requests; and, to make such recommendations
to Council as he/she deems advisable.
K.
To submit to Council, as soon as possible after the close of the
fiscal year, a complete report on the finances and the administrative
activities of the Borough for the preceding year.
L.
To see that the provisions of all franchises, leases, permits and
privileges granted by the Borough are observed.
M.
To attend to the letting of contracts in due form of law. The Manager
shall supervise the performance and faithful execution of the same
except insofar as such duties are expressly imposed by statute upon
some other Borough officer.
N.
To see that all money owed the Borough is promptly paid and that
proper proceedings are taken for the security and collection of all
Borough claims.
O.
To serve as purchasing officer of the Borough and to purchase in
accordance with the provisions of the Borough Code all supplies and
equipment for the agencies, boards, departments and other offices
of the Borough. The Manager shall keep an account of all purchases
and shall, from time to time or when directed by Council, make a full
written report thereof. He/she shall also issue rules and regulations,
subject to approval of Council, governing the procurement of all municipal
supplies and equipment.
P.
To investigate and dispose of, or to designate an officer to investigate
and dispose of, all complaints regarding Borough services, and to
report to Council thereon. All complaints regarding Borough services
shall be referred to the Office of the Manager.
Q.
To enforce the ordinances and regulations of the Borough.
[Ord. 578, 5/16/1990, § 7]
The Mayor is hereby authorized to delegate to the Borough Manager,
subject to revocation by written notification at any time, any of
his nonlegislative and nonjudicial powers and duties.
[Ord. 578, 5/16/1990, § 8]
Neither the Council, its members nor its committees shall dictate
or influence, or attempt to dictate or influence, the hiring of any
person to, or his discharge from, municipal employment by the Manager,
or in any manner take part in this hiring, suspending or discharging
of employees in the administrative services of the Borough except
as required by the Civil Service provisions of the Borough Code. Other
than for the purposes of inquiry, Council or any of its members, or
any of Council's committees or its members, shall deal with the administrative
service solely through the Manager, and neither the Council nor any
of its members, nor any of Council's committees or its members shall
give orders, publicly or privately, to any subordinate of the Manager.
[Ord. 578, 5/16/1990, § 9]
If the Manager becomes ill or needs to be absent from the Borough,
he/she shall designate one qualified member of his/her staff to perform
the duties of the Manager during his/her absence or disability. The
person so designated shall not perform these duties for a period longer
than two weeks without approval of Council.
