[Adopted 12-18-2012 by L.L. No. 18-2013]
As used in this article, the following terms shall have the meanings indicated:
CONTRACT AGENCY
Any not-for-profit corporation or entity with which the County of Suffolk contracts to render human services directly to the residents of Suffolk County, including services related to health, welfare/social services, parks/recreation, economic development, cultural affairs, veterans' affairs, handicapped programs, public safety, youth, aging/senior citizens' programs, minority affairs, women's affairs, labor/employment services and education.
A. 
No later than June 10 each year, all County departments shall complete and submit, to the Department of Audit and Control, a contract agency evaluation form (CAEF) for every contracted program that is funded from objects 4770 and 4980 in that year's operating budget or for which the department is requesting funding in the following fiscal year's operating budget. The information provided in the CAEF shall include, but not be limited to, the contract amount, the net cost to the County, a description of the services provided, other agencies providing the same service and the justification for continuing funding the contracted program.
B. 
The Department of Audit and Control shall make the CAEF available on its departmental website.
[Amended 6-21-2016 by L.L. No. 22-2016]
A. 
Each contract agency shall be required to complete and submit an online contract agency disclosure form to the Department of Audit and Control no later than September 15 of each year. Such contract agency disclosure form shall include such content and be in such form as determined by the Department of Audit and Control, but, at a minimum, shall require that the contract agency set forth the contract agency’s program revenues from all sources and expenses from all sources, administrative expenses and the contract agency’s top five employee salaries.
B. 
Simultaneously with the contract agency’s submission of the online contract agency disclosure form, the contract agency shall also submit, online, its most recent audited financial statements or IRS Form 990, or profit/loss statement and balance sheet for the contract agency's most recent fiscal year and a schedule of all full-time employees and their salaries for the previous calendar year.
C. 
No later than June 30 of each year, the Department of Audit and Control shall send notification of the disclosure requirements required by this section to each contract agency. Such notification shall include the link or website portal address where the contract agency may access the online contract agency disclosure form and the individual password that the contract agency must use to access and submit the contract agency disclosure form.
D. 
A contract agency's failure to submit its disclosure form and/or any other required document shall constitute noncompliance. A noncompliant contract agency shall not receive funding for any of its programs in the subsequent year's operating budget. Funding may be restored through a standalone resolution only after all required information has been submitted.
E. 
This section shall not apply to any town, village, fire district, library district or ambulance district.
A. 
The Department of Audit and Control is authorized and empowered to analyze the financial information provided by contract agencies to ensure compliance with all County laws.
B. 
No later than October 7 each year, the Department of Audit and Control will submit to the County Executive and each member of the County Legislature a compilation and analysis of the financial information submitted by the contract agencies. The report prepared by the Department of Audit and Control will be designed to assist the County Executive and County Legislature in the budget process and identify contracts which require further review by the Department of Audit and Control.