[HISTORY: Adopted by the Township Committee
of the Township of Little Egg Harbor 5-10-2007 by Ord. No. 2007-08. Amendments noted where applicable.]
The processing of all payroll, purchase orders
and payment of claims shall be in accordance with the policy and procedures
as prescribed in a purchasing manual approved by resolution of the
Township Committee and kept on file in the office of the Municipal
Clerk.
[Added 4-12-2012 by Ord. No. 2012-05]
A.
The Chief
Financial Officer of the Township of Little Egg Harbor is hereby designated
as the approval officer with the title of "Certifying and Approval
Officer."
B.
The Certifying
and Approval Officer shall ascertain the existence of proper and sufficient
appropriations for the payments to be made and determining that there
is legal authority for the payments, evidenced by action of a purchasing
department or agent or officer in respect to the goods or services
ordered and the incurring of expense therefore.
[Added 4-12-2012 by Ord. No. 2012-05]
Any and all purchases to be made by the Township of Little Egg
Harbor, or any department thereof, which do not require sealed bids
pursuant to statute shall be in accordance with the method designated
herein, as follows:
A.
Approvals.
All purchases in excess of $1,000 shall be forwarded to the Township
Committee liaison for the department which originated the order. The
Committee liaison shall approve or disapprove the order and return
the purchase order to the Township Administrator. For any purchase
less than $1,000 the approval and signature of the Committee liaison
shall not be required, but a copy of the purchase order shall be provided
to the Committee liaison as soon as possible. The Township Administrator
then reviews the purchase order to ascertain compliance with these
purchasing procedures and policies and the provisions of the Local
Public Contracts Law. All purchase orders which are approved by the
Township Administrator are then delivered to the Mayor for approval
and signature.
B.
Following
receipt and inspection of goods received or assuring the completion
of services in accordance with the contract, the department head certifies
the receipt of goods or services to the Certifying and Approval Officer.
C.
The Certifying
and Approval Officer reviews the invoice and voucher for correctness
and process the claim for approval or disapproval as appropriate.
[Added 4-12-2012 by Ord. No. 2012-05]
The Chief Financial Officer shall certify to the Township Committee
that the goods have been received by, or the services rendered to,
the Township and that the claims have been paid. The Township Committee
shall ratify approved claims by resolution, at a regular public meeting
the month following payment.
