[1]
Editor's Note: For statutory requirement as to presentation
and form of bills and certification as to their correctness, see N.J.S.A.
40A:5-16 et seq.
[Ord. No. 2-63, § 1; No. 12-88, § 5]
Any person claiming payment from the Borough shall present a
detailed bill or demand to the Borough Treasurer with the certification
of the party claiming payment that it is correct.
[Ord. No. 2-63, § 2; No. 12-88, § 6]
It shall be the duty of the Borough Treasurer to require that
every claim shall carry a certification of an officer or duly designated
employee of the Borough having knowledge of the facts that the goods
have been received by, or the services rendered to, the Borough.
[Ord. No. 2-63, § 3; No. 12-88, § 7]
(a)
The Borough Treasurer shall forward all claims to the Chairman of
the Council committee responsible for the placing of the order. Said
Chairman, if satisfied that the claims are proper, shall approve the
claims and file said claims with the Borough Treasurer.
(b)
The Borough Treasurer shall, after the approval as required in Paragraph
(a) of this section, present said claims to the Council for formal
approval at a regular meeting.
[Ord. No. 2-63, § 4; No. 12-88, § 8]
The Council shall consider all claims and, by resolution, shall
approve or disapprove said claims. When the Council disapproves any
claim, it shall state the reasons for such rejection. Any disapproved
claim shall be referred back to the Borough Treasurer with such instructions
as the Council may give at the time of disapproval.
[Ord. No. 2-63, §§ 5, 8; No. 12-88, § 9]
(a)
The Borough Treasurer shall present the approving resolution, together
with the bills, to the Mayor within five days after its adoption (Sundays
excepted), and his report shall be conclusive evidence that such resolution
has been so presented.
(b)
If any such approving resolution shall not be returned by the Mayor
within the time prescribed by Paragraph (a) of this section, it shall
take effect in the same manner as if he had signed it.
[Ord. No. 2-63, § 6]
If approved by the Mayor, it shall be his duty to incorporate
in the minutes that he has examined the claims or bills covered by
said resolution and has officially approved the same for payment by
signing the approving resolution, within five (5) days (Sundays excepted)
after its receipt by him, and file it with the Borough Clerk.
[Ord. No. 2-63, § 7; No. 12-88, § 10]
(a)
If the Mayor does not approve the claims covered by said resolution,
he shall, within five (5) days (Sundays excepted) after the receipt
of the approving resolutions by him, return the same to the Borough
Treasurer with his objections thereto in writing.
(b)
The Council shall, at its next regular meeting, cause the objections
to be entered at length on its minutes and proceed to reconsider the
resolution.
(c)
Where the resolution contains or refers to more than one (1) distinct
item, the Mayor may approve one (1) or more thereof and veto the rest.
If two-thirds (2/3) of all the Councilmen shall, at said meeting or
at any subsequent regular meeting to which they shall postpone such
reconsideration, vote to pass the approving resolution or the vetoed
part thereof over the veto of the Mayor, said resolution shall take
effect.
[Ord. No. 2-63, § 9]
It shall be the duty of the Borough Clerk to record all claims
in the official minutes indicating that the Council has, by formal
action, approved claims or an appropriate record as to any claims
disapproved or rejected.
[Ord. No. 2-63, § 10; No. 12-88, § 11]
It shall be the duty of the Borough Treasurer, or such other
officer who may be designated by a resolution of the Council, to indicate
on the claim that it has been approved, together with the date of
such approval.
[Ord. No. 2-63, § 11; No. 10-86, § 1; No. 12-88, § 12]
(a)
After certifying that the claims have been approved, the Treasurer
shall forthwith prepare the necessary checks for the payment claims.
Checks in amounts not exceeding seven thousand five hundred dollars
($7,500.) shall be signed by the Borough Treasurer and thereafter
countersigned by any one (1) of the other six (6) designated signatories
of the Borough of Morris Plains: the Mayor, the Council President,
the Senior Council Member, the Borough Clerk, the Tax Collector or
the Council Finance Committee Chairman. Checks in amounts exceeding
seven thousand five hundred dollars ($7,500.) shall be signed by the
Treasurer, the Mayor and any one (1) of the remaining five (5) designated
signatories of the Borough of Morris Plains.
(b)
After preparing the checks for the payment of claims, the Treasurer
shall record them in proper books of account and thereafter mail or
otherwise distribute the checks of the claimants.
[Ord. No. 2-63, § 12]
There is hereby established a payroll account, and the Council
may, by resolution, prescribe the manner in which payroll checks shall
be drawn; who shall sign the same and the dates on which payment shall
be made.[1]
[1]
Editor's Note: For statute authorizing a municipality
to adopt ordinances pertaining to the method and manner of payroll
payment, see N.J.S.A. 40A:5-19.
[Ord. No. 2-63, § 13]
In the case of reimbursement for actual and necessary travel
expenses incurred by Borough officials where authorized to travel
by the Borough, itemized claims supported by receipts, where available,
should be presented in order to obtain the reimbursement for such
expenses.
