[HISTORY: Adopted by the Board of Trustees of the Village
of Chittenango 3-19-2013 by L.L. No. 2-2013.[1] Amendments noted where applicable.]
GENERAL REFERENCES
Adoption of local laws — See Ch. 16.
Terms of office; general elections — See Ch. 33.
[1]
Editor's Note: This local law was originally adopted
as Ch. 130 but was renumbered in order to place it in Part 1 of the
Code.
A.
There shall be created Chapter 130 of the Code of the Village of
Chittenango, titled "Administrative Laws," within which to locate
local laws pertaining to municipal operations, and local laws which
address or modify Village policies and procedures.
B.
Legislative findings. The Board of Trustees of the Village of Chittenango
hereby determines that:
(1)
From time to time there are statutes enacted or amended by the State
Legislature that allow municipalities, such as the Village of Chittenango,
to vary their administrative policies and procedures to achieve a
particular result, but only if the municipality provides for such
change by means of local law.
(2)
Such changes often do not involve more than a singular administrative
activity or policy, for which there is no existing Village Code provision.
(3)
It is the determination of the Board of Trustees that it is in the
best interests of the Village to provide a chapter of the Code where
such administrative local laws can be consolidated and where municipal
officers, employees and residents of the Village will commonly find
local laws upon which changes in administrative policies and practices
are based.
(4)
The creation of this chapter of the Code will avoid the necessity
to create new chapters of the Code each time a local law is passed
for which there is no existing chapter and such changes are addressed
to a singular administrative purpose.
[Added 3-19-2013 by L.L. No. 3-2013]
A.
Procurement officers are hereby authorized to establish standards,
criteria and policies which will reasonably enable such officers to
determine the best value to be achieved in the awarding of contracts
for the procurement of goods and services related to such goods, but
not for municipal public works.
B.
Procurement officers shall solicit the input as to criteria, standards
and policies for determining best value from all department heads
whose operations will be directly affected by the award of the procurement
contract for specific machinery, services, equipment, supplies and
materials.
C.
Following consideration of input from department heads, standards,
criteria and policies to be utilized by procurement officers for determining
best value shall be submitted to the Board of Trustees for review.
D.
Upon approval by the Board of Trustees, procurement officers will
utilize the standards, criteria and policies pertaining to the specified
supplies, materials, services, machinery and equipment in determining
the best value of bids submitted in response to request for bids,
and in the procurement of goods and services which fall below the
public bidding requirements of § 103 of the General Municipal
Law.
E.
In soliciting proposals for goods and services, or bids where public
bidding is required, except for municipal public works, procurement
officers shall advise the prospective vendors of this policy, when
the procurement officer reasonably believes that a purchase based
upon best value is in the Village's best interest.
F.
Procurement officers shall make purchases based upon best value on
every occasion where vendors have been advised that purchase contracts
will be awarded based upon best value.
G.
In the event a procurement officer intends to deviate from the standards,
criteria and policies approved by the Board of Trustees, in awarding
a purchase contract on the basis of best value, the procurement officer
shall document in writing the reasons for such deviation in advance
to the Board of Trustees, if time permits. In the event that such
purchases are of exigent nature, such that the Board of Trustees would
not have adequate time to review the reasons for such deviation, the
procurement officer shall provide reasons for such deviation in writing
to the Board of Trustees as soon as possible.
H.
An individual who willfully and intentionally deviates from the standards,
criteria and policies approved by the Board of Trustees, without reasonable
justification and for personal benefit, will be subject to administrative
disciplinary proceedings and/or will be guilty of a violation, with
applicable Penal Law sanctions.
