[Adopted 7-8-2013 by Ord. No. 2697]
This article is intended to establish a uniform system for the periodic rental of Township buildings and/or properties other than parks and playfields
The definitions set forth herein shall govern the application and interpretation of this article.
ORGANIZER
Any person who seeks or obtains a permit for the use of Township buildings or property.
PERSONS
A corporation, partnership, unincorporated association or any other legal entity.
PERIODIC RENTAL
The short-term use or occupancy of a publicly owned property of the Township of Haverford intended for occupancy for terms not exceeding three days unless specifically authorized by ordinance adopted by the Board of Commissioners.
TOWNSHIP BUILDINGS
Any buildings owned by the Township, including but not limited to the Community Recreation and Environmental Center, the Grange, Nitre Hall and Skatium, and the land and facilities appurtenant thereto.
TOWNSHIP PROPERTY
Any property owned by the Township, including all Township buildings, fields, athletic fields, and parks, as well as any buildings erected thereon, but excluding Township buildings.
The Township Manager and/or his or her designee shall promulgate a uniform set of regulations for the periodic rental, leasing or other use of Township buildings.
A. 
A person either on his own behalf, or on behalf of a group of persons, wishing to rent, lease or otherwise use Township property available for such periodic rental, shall file with the Township Manager and/or his or her designee an application containing:
(1) 
The name, address, and phone number of the applicant;
(2) 
The hour, date and estimated duration of the possession;
(3) 
The location of where possession will take place;
(4) 
The purpose of the activity, if any;
(5) 
The applicant's proposed arrangements to insure the safety of the public and the persons covered under the permit, and the prevention from damage of public and the persons covered under the permit, and the prevention from damage of public and private property.
B. 
The application shall be filed at least 15 days prior to the possession. However, the Township Manager and/or his or her designee may waive this requirement if he determines upon receipt of the application that the applicant has satisfied satisfactorily the requirements of Subsection A.
C. 
Any person or organization using Township facilities shall be responsible for any damage to any furniture, equipment or the premises during the event.
D. 
Unless waived, any person or organization using Township buildings are required to have proof of bodily injury and property damage liability insurance in the minimum amount of $1,000,000, each occurrence. Greater liability coverage may be required, depending upon the activity.
E. 
All groups using the Township facilities must agree to hold the Township of Haverford harmless from any and all claims by any person arising from use of the facility.
F. 
Prior to approval, applicants must state that the applying organization does not discriminate on the basis of race, creed, color, national origin, sex, age, religion, disability, marital or veteran status or any other basis that is protected under local, state or federal law.
G. 
Authorized use shall be limited to those facilities specified in the application.
H. 
Any person or organization using Township buildings facilities will be assigned a staff contact who will be responsible for coordinating with the appropriate Township staff for security purposes of opening and closing the building, meeting rooms, programming the HVAC (heating, ventilation and air conditioning) system, etc.
I. 
When necessary, proper police and fire protection must be provided. Members of the Fire Prevention Bureau may conduct a safety tour with the group leader prior to use of the facility. Open flames, such as lighted candles, are not allowed without prior permission from the Township Fire Marshal. Emergency exits must be pointed out at the beginning of all meetings.
J. 
Smoking is prohibited at all Township facilities.
K. 
Consumption of alcoholic beverages is prohibited unless approved in accordance with Article III of this chapter.
L. 
Organizers are required to remove their excess materials, equipment, furnishings, and rubbish immediately following use of Township facilities.
M. 
The fees for applications shall be set forth in the Fee Schedule set forth in Chapter A187.
A person may appeal to the Board of Commissioner the denial of permit by filing a written notice within five days of denial of permit. The Board shall forthwith consider the appeal at a hearing at which the applicant may be present. The Board may affirm or reverse the Township Manager and/or his or her designee's decision, and may attach such conditions to the permit as will, in their best judgment, protect the public safety and persons covered under the permit, and the prevention from damage or public and private property.