[Amended by Ord. No. 4-1970; Ord. No. 1-1977; Ord. No. 8-1984; Ord. No. 17-1989]
The Township Administrator shall be appointed by a majority
vote of all of the members of the Township Committee. He/she shall
hold office at the pleasure of the Township Committee, and may be
removed from office by a 2/3 vote of all of the members of the Township
Committee in accordance with the provisions of N.J.S.A. 40A:9-138.
[Amended by Ord. No. 17-1989]
A. The Township Administrator shall, under the supervision and control
of the Township Committee, perform such duties as may be requested
other than those required by law to be executed by the Township Committee
itself or by another officer, or body, and to the extent not prohibited
by law. Such duties and responsibilities shall include, but not be
limited to, coordination of operations, activities and administration
of the departments, boards and commissions of the Township, exchanging
and disseminating information and generally advising and consulting
with the Township Committee without infringing upon the lawful powers
and duties of the Township Committee, other officers, departments,
board and commissions.
B. The Township Administrator shall have the following specific duties
and responsibilities:
(1) Serve as Chief Administrative Officer of the Township.
(2) Carry out all policies established by the Township Committee.
(3) Execute applicable laws and regulations of the State of New Jersey
and ordinances and resolutions of the Township subject to the direction
of the Township Committee.
(4) Attend all regular meetings of the Township Committee unless excused
and report at each meeting on matters requiring consideration and
action by the Township Committee. Submit to the Township Clerk recommendations
for the inclusion of appropriate items in the agenda for the next
meeting of the Township Committee.
(5) Advise the Township Committee on policy decisions and recommend to
the Township Committee the adoption of such measures as the Township
Administrator may believe to be desirable or expedient to increase
the efficiency and effectiveness of the Township government and to
promote its economic operation.
(6) Be familiar with the work of all departments, boards and commissions,
reporting to the Township Committee on matters significant to municipal
operations.
(7) Supervise the maintenance of real property owned by the Township,
report on the operation of facilities for which the Township is responsible
and make recommendations to the Township Committee for any necessary
action with respect thereto.
(8) Act as Township contracting agent, conferring with the Township Attorney
regarding the preparation of bidding documents for contracts requiring
public sealed bidding and submitting recommendations to the Township
Committee with respect to the award of contracts following the receipt
of bids.
(9) Negotiate contracts not requiring public sealed bidding for approval
by the Township Committee, and when considered appropriate, recommend
purchases through joint purchasing programs.
(10)
Monitor the performance of work under improvement or service
contracts awarded by the Township Committee and report thereon to
the Township Committee.
(11)
Review and approve vouchers submitted under Township improvement
or service contracts awarded by the Township Committee before referral
to the Township Committee for final approval.
(12)
Establish and maintain efficient personnel practices and effectuate
personnel policies which may be established by the Township Committee.
(13)
Recommend the appointment, discipline and dismissal of Township
employees subject to confirmation or approval by the Township Committee.
Serve as Hearing Officer for any charges of violation of the Mendham
Township Police Department Rules and Regulations, and report his/her
findings and conclusions to the Township Committee for disciplinary
or other action by the Township Committee.
(14)
Represent the Township in its relations with the federal, state
and county governments and other municipalities.
(15)
Advise the Township Committee as to federal and state aid projects
and any other grant or loan programs for which the Township may qualify.
Prepare and submit applications for grants or loans as desired by
the Township Committee.
(16)
Implement and enforce the policy of the Township Committee with
respect to the compiling and release of public information.
(17)
Receive and reply to all inquiries and complaints concerning
Township operations, provide information and assistance with respect
thereto and keep the Township Committee advised of significant complaints
and their disposition or recommended disposition.
(18)
Perform such other duties as may be required by ordinance, resolution
or direction of the Township Committee.
[Added by Ord. No. 17-1989]
The Township Administrator shall not engage in any organized
political campaigns within the Township or undertake any other political
activity which might interfere with his/her effectiveness in serving
the Township.
[Amended by Ord. No. 17-1977]
A. The Township Administrator is appointed as purchasing agent and contracting
agent of the Township for purposes of implementing the provisions
of state law and regulations relating to contracts for materials,
equipment, supplies, services and work to be acquired by or rendered
to the Township. The Administrator may delegate these duties to an
appropriately certificated Qualified Purchasing Agent (QPA) in the
employment of the Township.
[Amended 7-26-2016 by Ord. No. 14-2016]
B. No purchases shall be made or contracts entered into by any body,
board, official or employee of the Township involving the expenditure
of public funds except through the Township Administrator, who shall
be responsible for processing all purchases and contracts for materials,
equipment, supplies, services and work. This restriction shall not
apply to the expenditure of funds appropriated and paid over to a
municipal body in the form of a lump sum contribution.
C. As purchasing agent and contracting agent, the Township Administrator
shall have the following powers and responsibilities:
(1) To supervise purchases by the Township and the rendering of services
to the Township through a system which provides reasonable safeguards
against the overcommitment of appropriations.
(2) To solicit quotations for estimated prices of materials, equipment,
supplies, services and work for which public sealed bids are not required,
and to award contracts and issue purchase orders for materials and
supplies and the rendering of nonprofessional services whenever the
expense involved does not exceed the public bidding threshold.
(3) To prepare or cause to be prepared bidding documents and advertisements
for contracts for materials, equipment, supplies, services and work
requiring public sealed bidding and in connection therewith to receive
and report bids to the Township Committee with recommendations for
action thereon.
(4) To recommend to the Township Committee purchases of materials and
supplies under contracts of the Division of Purchase and Property
in the State Department of Treasury and through County or other joint
purchasing programs.
(5) To issue purchase orders under Township open-end contracts within
the limitations of law and the availability of funds.
(6) To authorize minor field or site modifications under construction
contracts, provided that no such modifications shall affect the overall
scope of the work or exceed the expense limitations of law.
(7) Whenever an emergency situation affecting the public health, safety
or welfare requires the immediate delivery of materials or the performance
of services, to award a contract for materials or services not exceeding
$2,500 in amount or issue a change order not exceeding $2,500 under
an existing contract, and to recommend to the Township Committee immediate
action awarding a contact exceeding $2,500 whenever necessary to meet
such an emergency situation.