A. 
The budget shall be prepared by the Mayor with the assistance of the Business Administrator. During the month of November, the Mayor shall require all department heads to submit requests for appropriations for the ensuing budget year and to appear before the Mayor or the Business Administrator at public hearings which shall be held during the month on the various requests. On or before January 15, the Mayor shall submit to the Council his recommended budget, together with such explanatory comment or statement as he may deem desirable.
B. 
The Business Administrator, with the assistance of the Director of Finance, shall prepare all estimates of non-property-tax revenues anticipated for the support of each annual budget.
C. 
The budget document shall be prepared in such form as is required by law for municipal budgets and in accordance with the Charter. There shall be appended to the budget a detailed analysis of all items of expenditure and revenue.
D. 
The Council may reduce any item in the Mayor's budget by a vote of the majority of the Council, but an increase in any item shall become effective only upon an affirmative vote of two-thirds of the members of the Council.
A. 
The Business Administrator shall supervise the administration of each annual budget. In consultation with the Director of Finance, he shall establish quarterly or other periodic allotment of appropriations as he may deem necessary. Each department shall plan and administer its expenditure program within the limits of these allotments.
B. 
If at any time during the budget year the Business Administrator shall ascertain that the Township government is faced with the probability of incurring a cash deficit for the current year, he shall reconsider the work programs and allotments of the several departments. Upon such reconsideration and with the approval of the Mayor, he may revise budget allotments so as to forestall, as far as possible, the making of commitments and expenditures in excess of the revenues to be realized during the fiscal year. He shall file with the Director of Finance a copy of such revised allotments, and the Director of Finance shall control all expenditures within the limits thereof.
[Amended 8-18-2007 by Ord. No. 07-023; 2-9-2008 by Ord. No. 08-003; 9-23-2010 by Ord. No. 10-028; 3-2-2011 by Ord. No. 11-007]
A. 
Public bids received pursuant to N.J.S.A. 40A:11-1 et seq. may be received at a time and place designated by the Division of Purchasing. Public bid openings shall be attended by, at least, a representative of the Division of Purchasing, a Township Attorney and the Municipal Clerk; provided, however, that, if one of these officials is unable to be present, the bid opening shall be deemed official so long as the other two officials are present.[1]
[1]
Editor's Note: Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. II).
B. 
The Division of Purchasing is empowered to prepare specifications for the performance of work or the purchases or furnishing or hiring of any materials, supplies or services needed by the Township, to publicly advertise for and receive bids on such work or purchases, to require bidding deposits made in conjunction with bids and performance security from contractors who are awarded bids, and, when desirable, to establish regulations for the qualification of prospective bidders, to require standard questionnaires for prospective bidders and classify and reclassify prospective bidders, all in accordance with the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq. ("LPCL"). The Purchasing Agent shall be permitted to award, without public bidding and without Council resolution, any contract which does not exceed $36,000, or the State of New Jersey threshold, whether greater or lesser. Any contract which exceeds the $36,000, or the State of New Jersey threshold, whether greater or lesser, shall be subject to the requirements of the LPCL and this section.[2]
[2]
Editor's Note: Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. II).
C. 
All advertisements for bids shall be published at least once, 10 days prior to the date fixed to receive bids, in a newspaper of general circulation within the Township area. All bids requiring public advertisement shall designate the manner of submitting bids, the method of receiving bids and the time and place for receipt of bids.
D. 
Bids received in advance shall remain sealed and shall only be opened for examination at the time and place filed for the receipt of bids. At the time and place set for the receipt of bids, all bids tendered shall be publicly received and immediately unsealed and their contents announced publicly in the presence of any present bidding parties or their agents. The price and terms of the bids shall become incorporated as a part of the minutes of the Council meeting at which the Council takes action thereon.
E. 
The Council shall award the contract or reject all bids within 60 days after receipt. The Council shall reserve the right at all times to reject any and all bids received.
F. 
The security delivered with the bids shall be returned to the unsuccessful bidders within three days, Saturdays, Sundays and holidays excepted. The security of the successful bidder shall be retained until a contract is executed and any performance security has been submitted.
G. 
If an award of contract cannot be made within the sixty-day period, the three lowest responsible bidders may agree to an extension in making the award, which shall not exceed an additional 30 days.
H. 
In awarding the bid, any authorized formal contract shall be executed by the Mayor and attested by the Municipal Clerk, and the seal of the Township affixed thereto. In lieu of a formal contract, the Division of Purchasing may issue a purchase order to the successful bidder for the required purchase. The successful bidder shall then be required to perform in accordance with the terms set forth in the specifications for such items.[3]
[3]
Editor's Note: Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. II).
The Administrator shall establish and approve uniform standards for requisitions and purchases through the Division of Purchasing. The Department of Administration shall control the delivery of all supplies, materials, equipment and other items purchased, and may make or cause to be made proper tests, checks and inspections thereof. The Division of Purchasing shall ascertain whether the supplies, materials, equipment and other items purchased comply with the specifications, and shall cause laboratory or other tests to be made whenever, in the opinion of the division head, it is necessary to determine whether the materials or supplies furnished are of a quality and standard required.
[1]
Editor's Note: Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. II).
All purchases of any supplies, materials or equipment or contractual services for the Township's account shall be made by the Division of Purchasing pursuant to a written requisition from the head of the department whose appropriation will be charged.
[1]
Editor's Note: Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. II).
A. 
Each department shall follow such procedure and use such forms for purchasing as the Business Administrator shall prescribe. Upon request of the Business Administrator, each department head shall submit a complete statement of the work and labor under contract and the materials, supplies and equipment which will be required by the department during the ensuing year, half year or quarter year as the Business Administrator may determine, according to the best estimate of the department head. Such statement shall be in such form and detail as the Administrator may require.
B. 
A certification from the Director of Finance that a sufficient unencumbered balance of appropriation is available to pay therefor shall accompany each purchase order.
C. 
Where purchases in excess of $500 are made without competitive bidding, the Division of Purchasing shall obtain and record, wherever possible, at least three price quotations for the item of purchase. Whenever circumstances permit, the purchase shall be made from the lowest of such quotations, price and other factors considered.[1]
[1]
Editor's Note: Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. II).
D. 
The Business Administrator, through the Division of Purchasing, shall establish a procedure for the purchase of any item required for the immediate protection, public health, safety or welfare of the Township, which will permit such emergency purchases to be made for specific purposes in a manner other than that prescribed by this section.[2]
[2]
Editor's Note: Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. II).
E. 
Except as the Business Administrator or such other officer as he may designate may authorize in case of emergency, no purchase shall be made and no bill, claim or voucher shall be approved unless the procedures prescribed by or pursuant to the Charter and this chapter have been followed.
F. 
Immediately upon delivery of any purchase item, the receiving department shall make a record thereof on a form to be approved by the Business Administrator, and the department's acceptance of delivery shall be certified by the department head or by division superintendents designated for this purpose by their director. A voucher properly prepared and executed by the vendor shall be submitted to the Treasurer, who shall not authorize payment unless and until he has first examined a properly prepared and certified receiving report and has satisfied himself that the items billed were properly authorized and delivered in accordance with a duly issued purchase order or any change thereof authorized by the Department of Administration.
The Department of Administration shall have the authority to declare any Township-owned property as surplus or as not needed for public use by any Township agency and may transfer such property to any other Township agency or dispose of it by public sale pursuant to N.J.S.A. 40A:12-13.1.
The method of disbursement of funds for any purpose shall be by check drawn on the Department of Finance and, after being signed by the Mayor, countersigned by the Finance Director.