[Adopted 4-23-2007 (Ch. 2, Art. I, § 2-7, of the 1989 Code)]
The Town Council for the Town of Southington is hereby establishing
this article to adopt a procedure to be used by all boards and departments
for the Town of Southington, excluding the Board of Education, for
the purchase of professional services.
As used in this article, the following terms shall have the
meanings indicated:
The furnishing of judgment, expertise, designs, advice or
efforts by persons other than Town officials or employees. The term
shall include consulting, professional, financial, personal and technical
services delivered by professionals, including architects, auditors,
real estate appraisers, insurance agents, actuaries, engineers, computer
programmers, and other technical specialists. Professional services
shall not include legal services.
[Amended 10-9-2012]
Purchases of professional services estimated to cost $50,000
or more shall be subject to the following requirements:
A.
The Town Manager or department head requiring the services shall
prepare a request for qualifications and request for proposal defining
the specific service to be delivered by the professional, requiring
those responding to set out their professional qualifications, experience
and ability to deliver such services as well as the fee to be charged
and containing such other information as may be required by the department
head.
B.
The Town Manager, department head, Town Attorney, the Town Council
Chairman, or his/her designee, and the Town Council minority leader,
or his/her designee, shall form a committee, which shall judge such
proposals. The committee shall review and evaluate the proposals and
may negotiate specific terms and prices with any person or firm who
submits a proposal when it is deemed necessary.
C.
The committee shall, after reviewing such proposals and negotiating
specific terms, submit its report and recommendations to the Town
Council along with copies of the proposals. The Town Council may accept
the committee's recommendation, select one of the other proposals
or reject all proposals. If the Town Council selects one of the other
proposals or rejects all the proposals, the Council shall state its
reasons on the record.
D.
Notices for request for qualifications and request for proposals
shall be published in accordance with the Southington Town Charter.
The Town Council may waive, with a vote of at least six members, the requirements of § 118-10 of this article whenever it determines that such waiver is in the best interests of the Town.
