[Ord. No. 557; 11-19-2014 by Ord. No. 1642]
This article shall be known as the personnel regulations of the City. Its purpose shall be to set forth and establish the personnel policies of the City for all its classified employees who are paid, in whole or in part, from funds which are budgeted and approved by the City Council, such purpose being in the spirit of Section 6.16 of the City Charter which inspires each group and individual in the employ of the City to the highest levels of ability in an atmosphere of mutual trust and respect which shall result in fair and equitable treatment of employees and improved administration, increased efficiency and economy of operation of the City's affairs.
[Ord. No. 557; 11-19-2014 by Ord. No. 1642]
For the purposes of this article, the following words and phrases
shall have the meanings respectively ascribed to them by this section,
unless the context clearly requires a different meaning:
Positions in classified City employment sufficiently alike
to permit use of such single descriptive job title, the same qualifications
requirements, the same tests of competence and the same pay scale.
Each "class" or "job class" shall be assigned a "class number."
An employee of the City in its classified service as set forth in Section 2-7.
An employee of the City in its exempt service as set forth in Section 2-6.
An employee whose regular workweek is the workweek normally
scheduled for the position, on a continuing basis, including evening,
night or weekend scheduling which may be required by the position.
An employee who regularly works less than the workweek usually
scheduled for the position.
A collection of job tasks; a job, within a class, to which
an employee is specifically assigned. Each "position" shall be designated
by a "position number."
As to a full-time employee, one who, at the effective date
of the ordinance from which this article derives[1], has not held his/her position at such date for 12 continuous,
consecutive months, or who, thereafter, has not completed such period
of employment. It shall mean, as to a part-time employee, one who
has not completed the probationary period which shall be extended
to equate with that of a full time employee, but which shall not be
longer than 12 months.
An employee who has completed his/her probationary period.
An employee's situation with respect to being a regular employee
or a probationary employee.
An employee whose employment, at the time he/she is hired,
is reasonably anticipated to be for a duration of one year or less
because of project or seasonal requirements or other qualifying circumstances.
The major City functions including the general City services
and the Holland Board of Public Works.
[1]
Editor's Note: The ordinance from which this article derives
became effective 12-11-1968.
[Ord. No. 557; 11-19-2014 by Ord. No. 1642]
Each employee of the City shall be considered to be within either
the classified service or the exempt service by virtue of the position
he/she occupies.
[Ord. No. 557; 11-19-2014 by Ord. No. 1642]
The exempt service shall include the following:
(a)
All elected officials and members of boards and commissions appointed
by the Mayor and City Council.
(b)
The City Manager, City Attorney, contract employees, Superintendent
of Utilities, Assistant Superintendent of Utilities, and such other
positions as may from time to time be determined by resolution of
the Council.
(c)
Consultants, counsel and contract employees rendering advisory services.
(d)
Employees performing part-time or temporary work who may be specifically
placed in the exempt service by the personnel rules.
[Ord. No. 557; 11-19-2014 by Ord. No. 1642]
The classified service shall include all employees of the City, including but not limited to the general City and the Holland Board of Public Works, that are not specifically placed in the exempt service by the provisions of Section 2-6.
[Ord. No. 557; 11-19-2014 by Ord. No. 1642]
[Ord. No. 557; 11-19-2014 by Ord. No. 1642]
The declared personnel policies and objectives of the City shall
include the following and such others as may hereafter be adopted
by City Council and are based on the dual recognition of the employees'
rights and responsibilities and the City Council's responsibilities
for the orderly and efficient operation of City functions:
(a)
To so organize the duties and responsibilities of the employees of
the City so as to allow for assignment of personnel for the effective
accomplishment of the mission of the unit of City government concerned
and so that employees shall be classified according to related job
duties.
(b)
To describe, in writing, the job duties of each class, and to provide
for establishment and direction of the positions therein by the appropriate
unit of City government.
(c)
To develop a compensation plan which will reflect fairly the differences
in duties and responsibilities of the classes established and which
will assure, to the extent practicable, similar pay treatment for
similar work; which will reflect salary and wage rates which compare
favorably with those in the area for comparable positions; and which
provide a means of rewarding employees for continued good or outstanding
service.
(d)
To provide a group of compensation supplements (so-called "fringe
benefits") such as, for illustration only, sick leave, vacation, health
insurance and pension, which shall be those applicable to any position
as of the effective date of the ordinance from which this article
derives,[1] to review the same and make adjustments therein, if necessary,
to the end that employees performing similar work and meeting other
requirements that are similar shall receive similar total remuneration
under the compensation plan and in the cost of the compensation supplements
provided to the employee; and to make adjustments in the types of
compensation supplements and in the extent of each, as may tend towards
uniformity of the types of salary supplements and the extent of each,
throughout the classified service of the City.
[1]
Editor's Note: The ordinance from which this article derives
became effective 12-11-1968.
(e)
To provide services, privileges and benefits to employees such as,
for illustration only, bulletin boards, meal facilities, parking facilities
and long-service awards, as may be appropriately provided to the class
of the employee and his/her particular place of performing the work
of his/her position.
(f)
To establish for each position a work schedule which is as attractive
as is practicable considering all the circumstances of such position.
(g)
To establish for each position the rules such as, for illustration
only, disaster, fire, conduct and safety, which reflect the standards
of reasonable conduct sensibly expected of an employee in his/her
position under the circumstances covered by the rule, for the good
of the City and the employee group involved, and to establish procedures
to be followed in connection with administering such rules.
(h)
To provide procedures for recruiting, evaluation and hiring of personnel
for the classified service, on the basis of objective considerations
such as, for illustration only, prior experience, aptitude, education
and physical fitness for the position involved, and of general character
and integrity, and to give those hired appropriate orientation to
the duties and responsibilities of the position undertaken.
(i)
To determine the compensation, types of compensation supplements,
the extent of each, the services, privileges and benefits, and the
extent of each which shall be applicable to a position other than
full-time.
(j)
To conduct a program of personnel administration which shall include:
the evaluation of an employee and his/her work performance (during
his/her probationary period and thereafter); work-related training
and advancement; and procedures for demotion, transfer, layoff or
separation of an employee.
(k)
To provide a procedure for consideration and appeal to a reasonable
number of successively higher levels of authority of employee questions,
problems, complaints and requests as they relate to wages, hours and
working conditions of the classified employees.
(l)
To establish and maintain such personnel forms and records as may
be required or advisable in connection with the foregoing.
[Ord. No. 557; 11-19-2014 by Ord. No. 1642]
The personnel policies established in this article shall be
carried out in accordance with an employee handbook, rules, regulations
and procedures adopted by resolution of the City Council. The administration
of such employee handbook, rules, regulations and procedures shall
be the responsibility of those charged with the management, supervision
and control of the appropriate unit of government under the applicable
provision of the City Charter. To the extent that the City shall adopt
an employee handbook for City employees, the employee handbook shall
apply and prevail in the event of a conflict or interpretation of
this article.
[Ord. No. 557; 11-19-2014 by Ord. No. 1642]
There shall continue to be a personnel officer of the City, who shall be appointed by the City Manager with consent of City Council and who shall hold his/her office until removed by the City Manager with approval of the Council or until his/her successor is appointed and has qualified. The personnel officer shall be chosen on the basis of his/her executive and administrative qualifications with special reference to his/her actual experience in, or his/her training or aptitude for, personnel administration. The personnel officer may have responsibilities in City administration apart from those as personnel officer. It shall be the responsibility of the personnel officer to prepare and submit for consideration of the City Council the employee handbook, rules, regulations and procedures referred to in Section 2-10; to seek concurrence of the boards, City officers and employees or employee groups prior to action by Council; and to carry out publication and distribution of such actions following Council's approval; and to assist and advise the various boards and City officers on methods of the administration thereof.
[Ord. No. 557; 11-19-2014 by Ord. No. 1642]
There may be a personnel manager/officer for one or more units of City government appointed by the manager of the unit of government involved with the approval of the board of such unit whose duties and responsibilities would encompass the application of City-wide personnel policies, practices and procedures to that function, the notification of the personnel officer of the City under Section 2-11 of personnel policies, practices and procedures of less than City-wide applicability but which he/she deems advisable for application to the unit he/she serves, and assisting the personnel officer as called upon by him/her to do so. Such a personnel manager may have other duties and responsibilities within the function which he/she serves in that capacity.
[Ord. No. 557; 11-19-2014 by Ord. No. 1642]
The personnel policies, practices and procedures applicable
throughout the classified service of the City shall be public. Information
relating thereto shall be distributed to each affected employee who
is in the classified service.
[Ord. No. 557; 11-19-2014 by Ord. No. 1642]
Adoption, implementation and administration of the policies
set forth in this article shall be carried out without regard to race,
color, sex, political or religious application of the employees involved.
[Ord. No. 557; 11-19-2014 by Ord. No. 1642]
Upon approval thereof by the City Council, on its motion or
upon recommendation of the City Manager, personnel officer or heads
of the various units of government, the City Council may engage the
services of consultants, counsel or other advisory assistance in the
establishment, implementation or revision of the policies set forth
in this article.
