City of Ellisville, MO
St. Louis County
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Table of Contents
Table of Contents
The fiscal year of the City shall begin on the first (1st) day of January and end on the last day of December, unless otherwise set by ordinance.
Submission; Contents. At least ninety (90) days prior to the beginning of each fiscal year, the City Manager shall submit to the Council a budget and accompanying written narrative. The budget shall provide a complete financial plan of all City funds and activities for the ensuing fiscal year and, except as required by law or this Charter, shall be in such form as the City Manager deems desirable or the Council may require. The budget shall indicate in separate sections:
Proposed expenditures for current operations during the ensuing fiscal year and the method of financing such expenditures; and
Proposed capital expenditures during the ensuing fiscal year and the proposed method of financing each such capital expenditure.
In no event shall the total proposed expenditures for any fund defined by City ordinances exceed the estimated revenues to be received. Revenue estimates shall be adjusted to reflect any unencumbered or undesignated balance from the previous year or any deficit balance estimated for the beginning of the fiscal year.
On a monthly basis a report shall be generated and submitted to the Council comparing actual income and expenditures to income and expenditure projections in the budget.
[Ord. No. 2518 §1(H), 8-21-2002, passed by a vote on November 5, 2002]
Capital Program. At least ninety (90) days prior to the beginning of each fiscal year, the City Manager shall submit to the Council a capital program for the five (5) years ensuing, including a list of all proposed capital improvements, with appropriate supporting information, cost estimates, methods of financing, time schedules and the estimated annual cost of operating and maintaining the proposed facilities. The program shall be reviewed and extended each year.
[Ord. No. 2518 §1(I), 8-21-2002, passed by a vote on November 5, 2002]
Long Range Plan. By the end of the second (2nd) quarter of each year, the City Manager shall submit to the Council a long range plan for the five (5) years ensuing. The plan should begin with a statement of the goals and objectives for the period and address, but not be limited to, capital expenditures, commercial and residential development, parks and recreation, public works, security and law enforcement and City expansion. Each objective must take into consideration personnel requirements and address financial and environmental impacts.
Public Hearing. After appropriate public notice, the Council shall hold a public hearing on the proposed budget prior to its adoption.
Amendment Before Adoption. After the public hearing, the Council may adopt the budget with or without amendment. In amending the budget, it may add or increase programs or amounts and may delete or decrease any programs or amounts, except expenditures required by law or for debt service or for estimated cash deficit, provided that no amendment to the budget shall increase the authorized expenditures to an amount greater than the total of estimated revenues and unencumbered or undesignated balance from any previous fiscal year.
Adoption. The budget, capital program and long range plan shall be adopted by the affirmative vote of a majority of the members of the Council on or before the last day of the current fiscal year. If the Council fails to adopt the budget by this date, amounts appropriated for existing City operations during the current fiscal year shall be deemed adopted for the ensuing fiscal year on a pro-rated month-to-month basis until the Council shall adopt a budget.
Budgeted Items Appropriated. Adoption of the budget shall constitute an appropriation of the amounts specified therein as expenditures.
Supplemental Appropriations. The Council may by ordinance make supplemental appropriations if the City Manager certifies that funds will be available for such expenditures.
Insufficient Revenues. If at any time during the fiscal year it appears probable to the City Manager that the revenues available will be insufficient to meet the amount appropriated, it shall be reported to the Council without delay. The City Manager shall indicate the estimated amount of the deficit and any remedial action taken and recommend further steps to be implemented. The Council shall then take such further action as it deems necessary to prevent any deficit and for that purpose it may by ordinance reduce appropriations.
Amendments After Adoption. The City Manager may transfer all or any part of any unencumbered appropriation balance among accounts within a department. The Council may by ordinance transfer part or all of an unencumbered appropriation balance from one (1) department to another. Monies held in reserve, contingency or undesignated funds shall be transferred or encumbered only by ordinance of the Council.
Appropriations Lapse. All appropriations shall lapse at the end of the fiscal year to the extent that they shall not have been spent, lawfully encumbered or authorized for pro rata expenditure in a fiscal year for which a budget has not been adopted pursuant to the provisions of Article VII, Section 7.2(f), of this Charter.
Prohibited Payments And Obligations. No payment shall be made or obligation incurred against any allotment or appropriation except in accordance with appropriations duly made. No payment shall be made or obligation incurred against any allotment or appropriation unless the City Manager or his or her designee first certifies that there is a sufficient unencumbered balance in such allotment or appropriation and that sufficient funds therefrom are or will be available to cover the claim or meet the obligation when it becomes due and payable. Any authorization of payment or incurring of obligation in violation of the provisions of this Charter shall be void and payment so made illegal; such action shall be cause for removal of any officer who knowingly authorized or made such payment or incurred such obligation and he or she shall also be liable to the City for any amount so paid. However, except where prohibited by law, nothing in this Charter shall be construed to prevent the making or authorizing of payments or making of contracts for capital improvements to be financed wholly or partly by the issuance of bonds or to prevent the making of any contract or lease providing for payments beyond the end of the fiscal year, provided that such action is made or approved by ordinance.
Public Records. Copies of the budget, capital program and long range plan as adopted shall be public records and shall be made available to the public at City Hall.
Taxes as authorized by law shall be levied by ordinance.
The City shall be authorized to sell any bonds as may now or hereafter be authorized by law. Bonds sold by the City may be sold at private or public sale as authorized by law. In the event such bonds are to be sold at public sale, the same shall be sold upon sealed proposals after reasonable public notice has been given as provided by ordinance or otherwise by law. Any public sale shall be conducted according to whatever terms and conditions may be provided by ordinance.