The fiscal year of the City shall begin on the first (1st) day
of January and end on the last day of December, unless otherwise set
by ordinance.
(a)
Submission; Contents. At least ninety (90) days
prior to the beginning of each fiscal year, the City Manager shall
submit to the Council a budget and accompanying written narrative.
The budget shall provide a complete financial plan of all City funds
and activities for the ensuing fiscal year and, except as required
by law or this Charter, shall be in such form as the City Manager
deems desirable or the Council may require. The budget shall indicate
in separate sections:
(1)
Proposed expenditures for current operations during the ensuing fiscal
year and the method of financing such expenditures; and
(2)
Proposed capital expenditures during the ensuing fiscal year and
the proposed method of financing each such capital expenditure.
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In no event shall the total proposed expenditures for any fund
defined by City ordinances exceed the estimated revenues to be received.
Revenue estimates shall be adjusted to reflect any unencumbered or
undesignated balance from the previous year or any deficit balance
estimated for the beginning of the fiscal year.
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On a monthly basis a report shall be generated and submitted
to the Council comparing actual income and expenditures to income
and expenditure projections in the budget.
[Ord. No. 2518 §1(H), 8-21-2002, passed by a vote
on November 5, 2002] |
(b)
Capital Program. At least ninety (90) days prior
to the beginning of each fiscal year, the City Manager shall submit
to the Council a capital program for the five (5) years ensuing, including
a list of all proposed capital improvements, with appropriate supporting
information, cost estimates, methods of financing, time schedules
and the estimated annual cost of operating and maintaining the proposed
facilities. The program shall be reviewed and extended each year.
[Ord. No. 2518 §1(I), 8-21-2002, passed by a vote
on November 5, 2002]
(c)
Long Range Plan. By the end of the second (2nd)
quarter of each year, the City Manager shall submit to the Council
a long range plan for the five (5) years ensuing. The plan should
begin with a statement of the goals and objectives for the period
and address, but not be limited to, capital expenditures, commercial
and residential development, parks and recreation, public works, security
and law enforcement and City expansion. Each objective must take into
consideration personnel requirements and address financial and environmental
impacts.
(d)
Public Hearing. After appropriate public notice,
the Council shall hold a public hearing on the proposed budget prior
to its adoption.
(e)
Amendment Before Adoption. After the public hearing,
the Council may adopt the budget with or without amendment. In amending
the budget, it may add or increase programs or amounts and may delete
or decrease any programs or amounts, except expenditures required
by law or for debt service or for estimated cash deficit, provided
that no amendment to the budget shall increase the authorized expenditures
to an amount greater than the total of estimated revenues and unencumbered
or undesignated balance from any previous fiscal year.
(f)
Adoption. The budget, capital program and long range
plan shall be adopted by the affirmative vote of a majority of the
members of the Council on or before the last day of the current fiscal
year. If the Council fails to adopt the budget by this date, amounts
appropriated for existing City operations during the current fiscal
year shall be deemed adopted for the ensuing fiscal year on a pro-rated
month-to-month basis until the Council shall adopt a budget.
(g)
Budgeted Items Appropriated. Adoption of the budget
shall constitute an appropriation of the amounts specified therein
as expenditures.
(h)
Supplemental Appropriations. The Council may by
ordinance make supplemental appropriations if the City Manager certifies
that funds will be available for such expenditures.
(i)
Insufficient Revenues. If at any time during the
fiscal year it appears probable to the City Manager that the revenues
available will be insufficient to meet the amount appropriated, it
shall be reported to the Council without delay. The City Manager shall
indicate the estimated amount of the deficit and any remedial action
taken and recommend further steps to be implemented. The Council shall
then take such further action as it deems necessary to prevent any
deficit and for that purpose it may by ordinance reduce appropriations.
(j)
Amendments After Adoption. The City Manager may
transfer all or any part of any unencumbered appropriation balance
among accounts within a department. The Council may by ordinance transfer
part or all of an unencumbered appropriation balance from one (1)
department to another. Monies held in reserve, contingency or undesignated
funds shall be transferred or encumbered only by ordinance of the
Council.
(k)
Appropriations Lapse. All appropriations shall lapse at the end of the fiscal year to the extent that they shall not have been spent, lawfully encumbered or authorized for pro rata expenditure in a fiscal year for which a budget has not been adopted pursuant to the provisions of Article VII, Section 7.2(f), of this Charter.
(l)
Prohibited Payments And Obligations. No payment
shall be made or obligation incurred against any allotment or appropriation
except in accordance with appropriations duly made. No payment shall
be made or obligation incurred against any allotment or appropriation
unless the City Manager or his or her designee first certifies that
there is a sufficient unencumbered balance in such allotment or appropriation
and that sufficient funds therefrom are or will be available to cover
the claim or meet the obligation when it becomes due and payable.
Any authorization of payment or incurring of obligation in violation
of the provisions of this Charter shall be void and payment so made
illegal; such action shall be cause for removal of any officer who
knowingly authorized or made such payment or incurred such obligation
and he or she shall also be liable to the City for any amount so paid.
However, except where prohibited by law, nothing in this Charter shall
be construed to prevent the making or authorizing of payments or making
of contracts for capital improvements to be financed wholly or partly
by the issuance of bonds or to prevent the making of any contract
or lease providing for payments beyond the end of the fiscal year,
provided that such action is made or approved by ordinance.
(m)
Public Records. Copies of the budget, capital program
and long range plan as adopted shall be public records and shall be
made available to the public at City Hall.
Taxes as authorized by law shall be levied by ordinance.
The City shall be authorized to sell any bonds as may now or
hereafter be authorized by law. Bonds sold by the City may be sold
at private or public sale as authorized by law. In the event such
bonds are to be sold at public sale, the same shall be sold upon sealed
proposals after reasonable public notice has been given as provided
by ordinance or otherwise by law. Any public sale shall be conducted
according to whatever terms and conditions may be provided by ordinance.
