[R.O. 2009 §3.08.120; Ord. No. 4032 §7(part), 1979; Ord. No. 5426 §II, 10-2001]
All supplies and contractual services, except as otherwise provided
in this Chapter, when the estimated cost thereof exceeds ten thousand
dollars ($10,000.00), shall be purchased by formal, written contract
with the City Council's approval of the lowest and best bidder after
due notice inviting proposals. All sales of personal property which
have become obsolete and unusable when the estimated value exceed
ten thousand dollars ($10,000.00) shall be sold with the approval
of the City Council, by formal written contract to the highest responsible
bidder, after due notice inviting proposals.
[R.O. 2009 §3.08.130; Ord. No. 4032 §7(1)(A)(part), 1979; Ord. No. 6280, 9-26-2022]
Notice inviting bids shall be published on the City's website
at least five (5) days preceding the last day set for the receipt
of proposals.
[R.O. 2009 §3.08.140; Ord. No. 4032 §7(1)(A)(part), 1979; Ord. No. 6280, 9-26-2022]
The notice required in Section 145.140 shall include a general description of the articles to be purchased or sold, shall state where bid blanks and specifications may be secured and the time and place for opening bids.
[R.O. 2009 §3.08.150; Ord. No. 4032 §7(1)(B), 1979]
The agent shall also solicit sealed bids from all responsible
prospective suppliers who have requested their names to be added to
a bidder's list which the agent shall maintain by sending them a copy
of such newspaper notice or other notice as will acquaint them with
the proposed purchase or sale. In any case, invitations sent to the
vendor on the bidders' list shall be limited to commodities that are
similar in character and ordinarily handled by the trade group to
which the invitations are sent.
[R.O. 2009 §3.08.160; Ord. No. 4032 §7(2), 1979]
When deemed necessary by the agent, bid deposits shall be prescribed
in the public notices inviting bids. Unsuccessful bidders shall be
entitled to return of surety where the agent has required such. A
successful bidder shall forfeit any surety required by the agent upon
failure on his/her part to enter a contract within ten (10) days after
the award.
[R.O. 2009 §3.08.170; Ord. No. 4032 §7(3), 1979]
[R.O. 2009 §3.08.180; Ord. No. 4032 §7(4), 1979]
The City shall have the authority to reject all bids, parts
of all bids or all bids for any one (1) or more supplies or contractual
services included in the proposed contract, when the public interest
will be served thereby. The agent shall not accept the bid of a contractor
who is in default on the payment of taxes, licenses or other monies
due the City.
[R.O. 2009 §3.08.190; Ord. No. 4032 §7(5), 1979]
If all bids received are for the same total amount or unit price,
quality and service being equal, the contract shall be awarded to
a local bidder.
[R.O. 2009 §3.08.200; Ord. No. 4032 §7(6), 1979]
The City Manager shall have the authority to require a performance
bond, before entering into a contract, in such amount as he/she finds
reasonably necessary to protect the best interests of the City.
[R.O. 2009 §3.08.210; Ord. No. 4032 §7(7), 1979]
No contract or purchase shall be subdivided to avoid the requirements
of this Chapter.
