[R.O. 1997 § 120.300; Ord. No. 312 § 1, 2-10-1997; Ord. No. 1489 § 1, 2-25-2008]
A Wildwood Celebration Commission
for the City of Wildwood is hereby established. The Commission shall
consist of eight (8) citizen members determined and appointed by the
Mayor, with the consent of the City Council, for a period of two (2)
years commencing on January 1 of the year of their appointment and
ending on December 31 of the year in which they complete their tenure
as a Commission member, unless otherwise reappointed. Upon appointment
and at the first meeting of the new Commission, the members shall
choose the length of their terms by lot. Four (4) members shall serve
for a one (1) year period, with the remaining four (4) members serving
two (2) year terms. Again, all succeeding terms shall be for two (2)
years. Members of the Commission shall serve voluntarily and without
pay. At least one (1) member of the City Council, appointed by the
Mayor, subject to approval by the City Council, shall serve as a voting
member of the Commission. The Commission shall elect a Chairperson
or two (2) Co-Chairpersons by a majority vote of the citizen members,
with each member having one (1) vote. The Superintendent of Parks
and Recreation of the City shall serve as the Vice Chairperson of
the Commission and shall be operational liaison between the City and
the Commission and shall be a voting member. Meetings of the Commission
shall be held on a regular basis at a time and public place to be
determined by the Commission. A quorum for the transaction of business
at said meetings shall be a majority of the citizen members of said
Commission. All meetings of the Commission shall be open to the public
and posted by the City Clerk.
[R.O. 1997 § 120.310; Ord. No. 312 § 2, 2-10-1997; Ord. No. 1489 § 1, 2-25-2008]
The Commission shall have the authority
to organize and conduct the Wildwood Celebration event, including,
but not limited to, establishing rules and conditions for participation
by vendors, purchasing supplies and services, establishing the location(s)
and advertising the event. The Commission shall be responsible for
preparing and submitting for approval to the City Council a budget
for the upcoming Wildwood Celebration, which budget shall be submitted
no later than October 31 of each year.
[R.O. 1997 § 120.320; Ord. No. 312 § 3, 2-10-1997; Ord. No. 1489 § 1, 2-25-2008]
A.
The finances of the Commission (including
the funds to be expended in the preparation for and conducting of
the Wildwood Celebration, as well as the funds received from such
Wildwood Celebration) shall be under the general supervision of the
Commission subject to the following provisions:
1.
Any funds expended by the City for
use by the Commission shall not exceed amounts authorized by the City
Council under its annual budget and shall be used for the payment
of the City's miscellaneous expenses incurred in preparing for, conducting
and cleaning up after the Wildwood Celebration, such expenses including,
but not limited to, expenses relating to postage, signs, advertising,
tent rental, traffic control, lumber, trash removal and other miscellaneous
expenses and supplies connected with the Wildwood Celebration. The
Director of Planning and Parks or his/her designee shall review and
approve any City funds requested to be used by the Commission. Upon
review and approval by the Superintendent of Parks and Recreation,
the Director of Planning and Parks shall submit a purchase requisition
for processing according to the City's purchasing policy and procedures.
2.
The Commission shall be responsible
for keeping accurate records regarding the receipt of revenues and
expenditures of the Commission and promptly delivering all monies
received to the Finance Officer for placement in a special City fund
designated for this purpose. The Superintendent of Parks and Recreation
of the Commission shall be responsible for monitoring the receipts
and expenditures of the Wildwood Celebration. The Superintendent of
Parks and Recreation shall maintain records for expenditures and receipts
of the Commission. Any funds to be contributed or paid to the Commission
by check shall be made payable designated to the order of "City of
Wildwood - Wildwood Celebration Commission."
3.
The Chairperson(s) of the Commission
and Superintendent of Parks and Recreation shall present a financial
report to the City Council at their first meeting in November or at
such other times as the City Council may request. Such report shall
contain a detailed accounting of the receipts and expenditures of
the Commission regarding the immediately preceding Wildwood Celebration.
Any remaining funds, in excess of those set aside for miscellaneous
costs, shall be transferred, at the option of the City Council, to
a separate City fund for the purpose of park improvements, City beautification
or other designated purposes. The Commission may in its report recommend
to the Council how any such excess funds should be used.
[R.O. 1997 § 120.330; Ord. No. 312 § 4, 2-10-1997; Ord. No. 1489 § 1, 2-25-2008]
The City Administrator shall have
the authority to approve or disapprove any activity of the Commission
as necessary to ensure that the Commission is acting consistent with
regulations and policies of the City.
[R.O. 1997 § 120.340; Ord. No. 312 § 5, 2-10-1997; Ord. No. 1489 § 1, 2-25-2008]
Any person having a contract from
the City authorizing such person to do business, perform services,
or otherwise appear pursuant to contract at the Wildwood Celebration
event shall be deemed to hold a temporary business license for the
duration of the event, and no additional business license fee or business
registration shall be deemed required for participation of the event.
