[R.O. 2006 §110.110; Code 1975 §24.010; CC 1985
§2-46; Ord. No. 86.15 §§1
— 3, 7-10-1986; Ord. No. 16.74 §1, 10-6-2016; Ord. No. 20.84, 1-7-2021; Ord.
No. 23.84, 12-7-2023]
The Board of Aldermen shall meet in regular session in the council room of the City Hall at the hour of 5:30 P.M. on the first and third Thursdays of each month. When any such meeting day is a holiday, the regular meeting shall be held at such time as may be provided by the Board. The Board may, by motion, dispense with any regular meeting, but at least one (1) meeting, regular or special, must be held in each calendar month. A videoconference meeting or any meeting in which some or all members participate through videoconference, held pursuant to Section 110.300, shall count as a regular public meeting.
[R.O. 2006 §110.120; Code 1975 §24.020; CC 1985
§2-47]
Special meetings may be called by the Mayor or by any two (2)
members of the Board of Aldermen by written request filed with the
City Clerk, who shall thereupon prepare a notice of such special meeting,
stating time, place and object thereof, which notice shall be served
personally upon each member of the Board or left at his/her usual
place of residence at least twenty-four (24) hours before the time
of the meeting. It shall also be the duty of the City Clerk, immediately
upon receipt of the request for the meeting, to make diligent effort
to notify each member of the Board in person, either by telephone
or otherwise, of such special session and comply with the notice provision
of Chapter 610, RSMo.
[Ord. No. 20.84, 1-7-2021]
A.
Policy Statement. It is the intention of the City to utilize videoconference
technology in connection with meetings of the Board of Aldermen for
the following purposes:
1.
To expand the opportunities of the citizens and members of the
public to access Board meetings as those meetings are happening and
to observe the Board of Aldermen during the public meetings;
2.
The primary purpose of attendance by videoconference connection
is to accommodate the Board of Aldermen and allow meetings to occur
when circumstances would otherwise prevent the physical attendance
of a member or members of the Board;
3.
To ensure that members of the public have access to the public
hearing opportunities for land use, budget, water and sewer fees and
all other matters where required by State Statute;
4.
To ensure that members of the public may access the meeting
online and make comments within the public comment period under reasonable
terms and conditions consistent with the Board performing its functions;
5.
A further purpose of attendance by videoconference is to ensure
that all members may participate in business of the public governmental
body that is an emergency or highly important in nature and arose
so quickly as to make attendance at a regular meeting practically
impossible.
B.
VIDEOCONFERENCE or VIDEOCONFERENCING
1.
2.
3.
Definitions.
A means of communication where at least one (1) member of
a public government body participates in the public meeting via an
electronic connection made up of three (3) components;
A live video transmission of the member of the public governmental
body not in physical attendance;
A live audio transmission allowing the member of the public
governmental body not in physical attendance to be heard by those
in physical attendance; and
A live audio transmission allowing the member of the public
governmental body not in physical attendance to hear those in physical
attendance at a meeting.
C.
Interruption In Transmission.
1.
If at any time during a meeting one (1) or more of the elements
of a videoconference becomes compromised or if any participants are
unable to see, hear, or fully communicate, then the videoconference
participant is deemed immediately absent, and this absence should
be reflected in the minutes.
2.
A videoconference participant's absence may compromise a quorum
in which case the applicable Missouri laws shall take effect regarding
a broken quorum.
3.
Any elected official for whom transmission has lost video but
for which audio continues may continue to participate in the meeting,
except that no elected official shall vote via videoconference unless
both audio and video connections are present and fully functional
at the time of their vote. All matters put to a vote shall be decided
immediately upon the end of the roll call, and no votes may be held
open or delayed because of transmission difficulties.
D.
Use Of Videoconference Attendance. A member of the Board of Aldermen shall not attend more than four (4) meetings via videoconference in a rolling twelve-month period, unless excused by the Mayor. This Section shall not apply to any meeting in which a majority of the members of the Board of Aldermen participate through videoconference as defined in Section 110.125(B).
E.
Members of the Board of Aldermen and the Mayor must appear personally
for swearing in before taking their offices.
F.
Physical Location. Members of the public may participate in a public
meeting of the Board of Aldermen via videoconference under the following
terms and conditions:
1.
Public hearing or comments required by statutes shall be heard
and reflected in the minutes as if made in a physically present meeting.
Members of the public shall have the opportunity to make comment on
any matter for which a public hearing is required by law, in person
or through videoconference for a period of three (3) minutes, or more
when permitted by the Mayor. The Mayor shall have the authority to
terminate any public comment offered in person or via videoconference
after three (3) minutes.
2.
Citizen Comments. Members of the public shall have the opportunity
to make comment on any matter in person or through videoconference
for a period of three (3) minutes, or more when permitted by the Mayor.
The Mayor shall have the authority to terminate any public comment
offered in person or via videoconference after three (3) minutes.
3.
The members of the public wishing to attend a meeting, and elected
officials not participating via videoconferencing of a meeting, shall
participate at the physical location where meetings of the Board of
Aldermen are typically held, or as provided in a notice provided in
accordance with the Sunshine Law.
4.
The communication equipment at the physical location of the
meeting must allow for all meeting attendees and members of the public
to see, hear, and fully communicate with the videoconferencing participant.
G.
Voting.
1.
Aldermen Physically Present. Members of the Board of Aldermen
attending a public meeting in person are deemed present for purposes
of participating in the meeting upon responding in the affirmative
to the roll call for attendance at the beginning of the meeting, or
when they later announce their presence. They may then vote in all
voice and roll call votes.
2.
Aldermen Not Physically Present. Aldermen attending a public
meeting of the Board of Aldermen via videoconference are deemed present
for purposes of participating in the meeting when they respond in
the affirmative to the roll call for attendance at the beginning of
the meeting or later announce their presence. Such Aldermen may then
participate in a voice or roll call vote to the same effect as Aldermen
in physical attendance.
H.
If any component of the videoconference communication fails during
the meeting, the member attending the meeting by videoconference whose
connection failed shall be deemed absent immediately upon such failure,
and if the Board was in the act of voting, the voting shall stop until
all of the components of videoconference attendance are again restored
and the videoconference participant's presence is again noted in the
minutes.
I.
Closed Meetings. No Aldermen may participate in any closed session
by videoconference or other electronic means.
J.
Minutes. The minutes of any meeting, whether in open or in closed
session, should reflect the member, if any, participating via videoconference;
the members in physical attendance; and which members, if any, who
are absent.
K.
Emergency Meetings. If emergency circumstances create impossibility for the Aldermen or Mayor to physically attend a meeting of the Board, the Board of Aldermen may meet and, if necessary, vote by videoconference. All such meetings shall be conducted in accordance with Chapter 610 of the Revised Statutes of Missouri.
[R.O. 2006 §110.130; Code 1975 §24.020; CC 1985
§2-48]
All adjourned meetings of the Board shall, to all intents and
purposes, be continuations of the meetings of which they are adjournments,
and the same proceedings may be had at such adjourned meetings as
at the meeting of which they are adjournments. The City Clerk shall
make a diligent effort to notify those members of the mass media who
customarily attend meetings of the Board of Aldermen of the special
session, in the same manner as described above. Failure to comply
with the requirements of this Section shall not invalidate any action
taken at a special meeting of the Board of Aldermen.
[R.O. 2006 §110.140; Code 1975 §24.110; CC 1985
§2-49]
All meetings of the Board of Aldermen shall be open to the public,
except when permitted by law the Board of Aldermen may hold a closed
meeting. All meetings of the Board of Aldermen shall be conducted
pursuant to the requirements of Chapter 610, RSMo.
[R.O. 2006 §110.150; Code 1975 §24.030; CC 1985
§2-50]
A quorum of the Board of Aldermen shall consist of a majority
of the members elected to the Board, including vacancies.
[R.O. 2006 §110.160; Code 1975 §24.040; CC 1985
§2-51; Ord. No. 20.84, 1-7-2021]
In case that a lesser number than a quorum shall convene at a regular or special meeting of the Board of Aldermen, the Mayor is authorized to direct the Chief of Police or other City Officer to send for and compel the attendance of any or all absent members upon such terms and conditions and at such time as such majority of the members present shall agree. Members attending via videoconference pursuant to Section 110.125 shall count as part of the quorum so long as the video and audio links joining the member to the meeting are functional.
[R.O. 2006 §110.170; Code 1975 §24.055; CC 1985
§2-28]
The Board of Aldermen shall elect one (1) of their own number
who shall be styled "Acting President of the Board of Aldermen" and
who shall serve for a term of one (1) year.
[R.O. 2006 §110.180; Code 1975 §24.060; CC 1985
§2-29]
When any vacancy shall happen in the office of Mayor by death,
resignation, removal from the City, removal from office, refusal to
qualify or from any other cause whatever, the Acting President of
the Board of Aldermen shall, for the time being, perform the duties
of Mayor, with all the rights, privileges, powers and jurisdiction
of the Mayor, until such vacancy is filled or such disability is removed;
or, in case of temporary absence, until the Mayor's return.
[R.O. 2006 §110.190; Code 1975 §24.180; CC 1985
§2-30]
The Board of Aldermen may by resolution prescribe and enforce
such rules as it may find necessary for the expeditious transaction
of its business, but such rules shall not contravene the requirements
of any ordinance.
[R.O. 2006 §110.200; Code 1975 §§24.150, 24.170;
CC 1985 §2-32]
The Board of Aldermen shall cause to be kept a journal of its
proceedings, and the "ayes" and "nays" shall be entered on any question
at the request of any two (2) members.
[R.O. 2006 §110.210; Code 1975 §24.080; CC 1985
§2-52; Ord. No. 20.84, 1-7-2021]
No member of the Board of Aldermen may leave the council chamber
while in regular or special session without permission from the Presiding
Officer. For members attending via videoconference, this Section shall
not apply.
[R.O. 2006 §110.230; Code 1975 §§24.120, 24.140;
CC 1985 §2-54; Ord. No. 11.56 §§1
— 2, 11-3-2011]
A.
All
ordinances and resolutions shall be introduced either by members of
the Board of Aldermen in written form with the name of the Alderman
introducing the same endorsed thereon, the City Administrator or the
department heads with the approval of the City Administrator. All
proposed ordinances shall be prepared by the City Attorney or bear
his/her certification that they are in correct form. A copy thereof
shall be sent to each member of the Board of Aldermen in advance of
the meeting, to which copy shall be attached a brief resume of the
bill together with the reasons for the introduction thereof (as prepared
by the proponent thereof), and if any amendment of an existing ordinance
is proposed, the nature of the change sought to be made. Failure to
follow this procedure shall not invalidate any ordinance or resolution
adopted by the Board of Aldermen.
B.
Any
bill shall be subject to amendment until the vote upon final passage.
[R.O. 2006 §110.240; CC 1985 §2-55; Ord. No. 88.16 §1, 8-18-1988]
No ordinance shall be passed except by bill, and no bill shall
become an ordinance unless, on its final passage, a majority of the
members elected to the Board of Aldermen shall vote for it, and the
"ayes" and "nays" be entered on the journal. Every proposed ordinance
shall be introduced to the Board of Aldermen in writing and shall
be read by title or in full two (2) times prior to passage; both readings
may occur at a single meeting of the Board of Aldermen. If the proposed
ordinance is read by title only, copies of the proposed ordinance
shall be made available for public inspection prior to the time the
bill is under consideration by the Board of Aldermen. No bill shall
become an ordinance until it shall have been signed by the Mayor or
person exercising the duties of the Mayor's office, or shall have
been passed over the Mayor's veto, as herein provided.
[R.O. 2006 §110.250; Code 1975 §21.290; CC 1985
§2-56]
A.
Every
bill duly passed by the Board of Aldermen and presented to the Mayor
and by him/her approved shall become an ordinance, and every bill
presented as aforesaid, but returned with the Mayor's objections thereto,
shall stand reconsidered. The Board of Aldermen shall cause the objections
of the Mayor to be entered at large upon the journal, and proceed
at its convenience to consider the question pending, which shall be
in this form: "Shall the bill pass, the objections of the Mayor thereto
notwithstanding?" The vote on this question shall be taken by "ayes"
and "nays" and the names entered upon the journal, and if two-thirds
(2/3) of all the members elect shall vote in the affirmative, the
City Clerk shall certify the fact on the roll, and the bill thus certified
shall be deposited with the proper officer, and shall become an ordinance
in the same manner and with like effect as if it had received the
approval of the Mayor.
B.
The
Mayor shall have power to sign or veto any ordinance passed by the
Board of Aldermen; provided, that should he/she neglect or refuse
to sign any ordinance and return the same with his/her objections,
in writing, at the next regular meeting of the Board of Aldermen,
the same shall become a law without his/her signature.
[R.O. 2006 §110.260; Code 1975 §24.075; CC 1985
§2-57; Ord. No. 20.84, 1-7-2021]
Every member of the Board of Aldermen shall vote upon every
question. A member may abstain from voting only after disclosure,
to be recorded in the minutes, of the actual or potential conflict
of interest.
[R.O. 2006 §110.270; Code 1975 §24.100; CC 1985
§2-58]
Any member of the Board of Aldermen shall have the right to
express dissent from or protest against any ordinance or resolution
of the Board and to have the reason therefor entered upon the journal.
Such dissent or protest must be filed in writing and presented to
the Board not later than the next regular meeting following the date
of the passage of the ordinance or resolution to which objection is
taken.
[R.O. 2006 §110.280; Code 1975 §24.190; CC 1985
§2-31]
The Board of Aldermen shall have power to compel the attendance
of witnesses and the production of papers and records relating to
any subject under consideration in which the interest of the City
is involved, and shall have the power to call on the proper officers
of the City, or of the County, to execute such process. The officer
making such service shall be allowed to receive therefor such fees
as are allowed by law in the Circuit Court for similar services, to
be paid by the City. The Mayor or Acting President of the Board of
Aldermen shall have power to administer oaths to witnesses.
[R.O. 2006 §110.290; Ord. No. 00.07 §1, 2-17-2000; Ord. No. 05.21 §2, 6-2-2005; Ord. No. 08.19 §1, 9-18-2008; Ord. No. 23.80,[1] 11-16-2023]
A.
The
Mayor and Board of Aldermen shall receive retirement benefits, health,
dental, and vision benefits, and 125 Medical Reimbursement, in the
same manner as offered to full-time employees as applicable by law,
as they become qualified under the law.
B.
The
Mayor shall receive compensation in the amount of ten thousand dollars
($10,000.00) per year plus two hundred dollars ($200.00) per meeting.
Board of Aldermen members shall receive compensation in the amount
of four thousand eight hundred dollars ($4,800.00) per year plus one
hundred fifty dollars ($150.00) per meeting.
[1]
Editor's Note: After passage by the Board of Aldermen this
ordinance as it affects this Section will be in full force and effect
as each term is renewed following the municipal elections.
