Cross Reference—For charter provisions as to city council, see charter, art. II.
[CC 1997 §2.15; Ord. No. 810, 8-19-1970; Ord. No. 863, 9-1-1971; Ord. No. 1237-77, 8-17-1977; Ord. No. 1841-85, 11-6-1985; Ord. No. 2430-92, 11-18-1992; Ord. No. 2976-98 §1, 6-17-1998; Ord. No. 3011-98 §1, 10-21-1998; Ord. No. 3220-00 §1, 12-20-2000; Ord. No. 3253-01 §1, 5-2-2001]
Regular Meetings. The regular meetings of the Council shall be held on the first (1st) and third (3rd) Wednesdays of each month at the hour of 7:30 P.M. The Council, by majority vote, may change a regular meeting date if it so desires by making a public announcement at a regular meeting preceding the regularly scheduled changed meeting. Such rescheduled regular meeting must be held within eight (8) days and held in the same month of the canceled meeting.
Special Meetings. Special meetings may be called by any two (2) members of the Council by requesting such with the City Clerk who shall prepare a notice of such meeting. It shall state the date and hour of the meeting and the purpose for which the meeting is called, and no business shall be transacted thereat, except such as is stated in the notice. Said notice of the time and object of the special meeting shall be given to each member of the Council by the City Clerk causing such notice to be delivered at the usual place of abode of said members twenty-four (24) hours before stated special meeting. By unanimous consent a special meeting may be held at any time.
Quorum. A majority of all the members elected to the Council shall constitute a quorum at any regular or special meeting of the Council, but a lesser number may adjourn from day-to-day. In case that a lesser number than a quorum shall convene at a regular or special meeting, the majority of the members present are authorized to direct the Chief of Police to send for and compel the attendance of any or all absent members upon such terms and conditions and at such time as such majority of members shall agree.
Chairman. The Mayor shall preside at all meetings of the Council. In the absence of the Mayor, a Mayor Pro Tempore shall act as Chairman. In the absence of both, the Council shall elect one (1) of their members as temporary Chairman.
Order Of Business. Upon a quorum being present, the Council shall convene its business which shall be conducted in the following order:
Amendment and/or adoption of agenda.
Amendment and/or adoption of consent agenda (all items marked with an *).
* Approval of minutes.
Special order of business.
Proclamations and resolutions.
Citizens' comments and discussion will be heard at this time and shall be limited to a total of fifteen (15) minutes, which may be increased at the discretion of the Chair or by motion approved by a majority of the members of the Council present at the meeting.
Citizen hearings and presentation of petitions.
Mayor and Council reports.
City Manager's report.
City Attorney's report.
City Clerk's report.
* Commission and Board reports.
Introduction and first (1st) reading of bills.
Second (2nd) reading of bills and action on bills.
Miscellaneous business and announcements.
The order of business may be altered at any time upon request of the Mayor or any other member of the Council, unless a majority of the Council members object thereto.
Notices. The City Clerk shall post copies of all ordinances, resolutions and public hearings pending before the Council on a bulletin board placed in a conspicuous place in the lobby of the City Hall, together with notices of all other meetings or matters deemed to be of interest to the Council or the public.
Rules Of Debate.
The Presiding Officer may debate and vote. The Mayor of the City, or such other member of the Council as may be presiding, may move, second (2nd) and debate from the Chair, subject only to such limitations of debate as are by these rules imposed on all members and shall not be deprived of any of the rights and privileges of a Councilman by reason of his acting as the Presiding Officer.
Every member shall address the Chair and shall not proceed until he has been recognized by the Chair. He shall indulge in no personalities and confine his remarks to the matters under debate.
If, while speaking, a member is called to order, he shall cease speaking until the question of order is determined, and, if in order, he shall be permitted to proceed.
Any member may appeal to the Council from a ruling of the Presiding Officer upon a question of order. If the motion for the appeal is seconded, the member making the appeal may briefly state his reason for the same and the Presiding Officer may briefly express his ruling, but there shall be no debate on the appeal and no other member shall participate in the discussion. The Presiding Officer shall then put the question to a vote as to whether the decision of the Chair shall be sustained. If a majority of the members present vote "aye," the ruling of the Chair is sustained; otherwise, it is overruled.
Any member shall have the right to express dissent from or protest against any ordinance or resolution of the Council and have the reason therefor entered upon the journal. Dissent or protest may also be registered in writing at the next meeting by any member of the Council.
Any member may request a recess not to exceed five (5) minutes for the purpose of obtaining records, etc. Any recess in excess of five (5) minutes must be approved by the majority of the members present.
Robert's Rules of Order, revised, shall prevail in all points of order, except as otherwise provided.
The foregoing rules are adopted to facilitate the transaction of the Council business and functions. They should not be permitted to defeat or hinder the plainly expressed intent and desire of the Council. Informal compliance and substantial performance shall be sufficient under the foregoing rules in the absence of objections reasonably taken. Objection is hereby declared not to have been reasonably taken as to the procedural matters provided for herein if a Council member present at a meeting fails to object during the meeting and requests compliance with these rules, and such objection shall not be reasonably taken if taken by an absent member later than the next regular meeting after the proceedings to which objection is made.
Amendment or suspension of rules. Any rule of the Council may be repealed, altered or amended by a majority vote of the members. Every amendment offered shall lie on the table until the next meeting of the Council before being voted upon except by the unanimous consent of all elected members. Any rule may be suspended by a two-thirds (2/3) vote of the elected members of the Council.
Committees. All committees, advisory or councilmanic, shall be appointed by a majority of the Council. Each committee shall meet on the call of the committee Chairman or any two (2) of its members or as provided by its rules.
Abstaining from voting. Any member of the Council on any issue on which a vote is called may abstain from voting therein as he so desires and his abstinence shall not be counted on either side of the issue but is deemed to be a nullity insofar as the count relative to the vote is concerned.
[CC 1997 §2.16; Ord. No. 2697-95, 11-15-1995; Ord. No. 2807-96, 11-6-1996]
Expenses actually and necessarily incurred by Council members in the performance of the official business of the governmental entity while attending any authorized function on behalf of the City shall be paid or reimbursed by the City as follows:
All tuition and registration fees.
All required books, supplies and incidental expenses.
All actual meal costs to a maximum of seventy-five dollars ($75.00) per day of function, plus one (1) day travel time, if out of town.
All lodging expenses for Council members only.
Coach air fare to destinations, plus transportation to and from hotel, for Council member only.
Reimbursement at approved City rate for actual mileage.
All actual parking fees.
Cost for spouse or guest of Council member to attend banquet at conference.
All telephone charges for City business, plus a maximum of two (2) brief calls home when out of town on business.
If Council members, traveling on City business, incur lodging expenses, they shall be reimbursed for one (1) night's lodging expenses, for the Council member only, for each four hundred fifty (450) miles traveled, and actually incurred.
Each Council member shall be reimbursed by the City, to a maximum of one hundred fifty dollars ($150.00) per day as compensation for loss due to his required presence in court, or other appearances, in matters of City litigation.
All itemization, in detail of every particular expense actually incurred, shall be set forth in writing on a voucher furnished by the City of Hazelwood. Said voucher, certified by the employee as being true and correct, shall be filed with the City Clerk within forty-five (45) days of the date the expenses are incurred, except when an advance has been paid by the City and a refund is due the City from the advance, said voucher shall be filed within ten (10) days following the termination of the activity. Vouchers with receipts attached shall be circulated among the Council members and must be approved by at least four (4) members of the Council before being processed for payment.