[CC 1978 §116.010; Bill No. 96-15(116.010), 6-17-1996]
There is hereby created and established the office of City Administrator for the City of Chaffee, Missouri.
[CC 1978 §116.020; Bill No. 96-15(116.010), 6-17-1996; Bill No. 2007-27(116.020), 8-20-2007]
A. 
A qualified person shall be appointed City Administrator for the City of Chaffee, Missouri, by the Mayor; such appointment shall be approved by a majority of the members of the City Council. The person so appointed shall serve for an indefinite term.
B. 
The City Administrator shall be at least twenty-five (25) years of age and shall have executive and administrative qualifications. The City Administrator shall establish residence within the distance of twenty-five (25) miles of the City of Chaffee, Missouri, within one (1) year of the date of employment. The City Administrator shall devote full-time to the duties of the office of City Administrator.
C. 
The City Administrator, before entering upon the duties of his/her office, shall file with the City bond in the amount of fifty thousand dollars ($50,000.00); such bond shall be approved by the City Council and conditioned upon faithful and honest performance of his/her duties and the rendering of full and proper accounts to the City for funds and property that shall come into his/her possession or control of the City Administrator. The cost of said bond shall be paid by the City; however, should the City Administrator be covered by a blanket bond to the same extent, an individual bond shall not be required.
D. 
Before entering upon the duties of office, the City Administrator shall take and subscribe to an oath or affirmation before the City Clerk, or someone authorized to administer oaths, that the City Administrator possesses all of the qualifications prescribed for the office by law; that the City Administrator will support the Constitution of the United States and the State of Missouri, the provisions of all laws of the State of Missouri and the ordinances of the City and that the City Administrator will faithfully demean himself/herself while in office.
[CC 1978 §116.030; Bill No. 96-15(116.010), 6-17-1996; Bill No. 02-01, 1-21-2002]
The compensation of the City Administrator shall be established in accordance with the annual budget ordinance or ordinance approving the annual pay plan for employees of the City or an ordinance adopted by the City Council that may specifically establish, modify or change the compensation for the City Administrator.
[CC 1978 §116.040; Bill No. 96-15(116.010), 6-17-1996]
The City Administrator shall serve at the pleasure of the appointing authority. The City Administrator may be removed from office at will by the City Council by a three-fourths (¾) vote of all members elected to the City Council. Said authority may be exercised by the City Council independently of the Mayor's approval, veto or disapproval. If requested, the Mayor and City Council shall grant the City Administrator a public hearing within thirty (30) days following notice of such removal. During the interim, the Mayor, with the approval of a majority of all members of the City Council or by two-thirds (2/3) of all members of the City Council without the Mayor's approval, may suspend the City Administrator from any further duties as City Administrator, but may continue his/her salary for no more than a maximum of two (2) calendar months following the initial notification to the City Administrator of his/her termination and removal from office; provided however, that if the City Administrator shall be removed for acts of dishonesty or moral turpitude, such salary shall not be continued. Nothing contained herein shall be construed to require or make mandatory the continuation of compensation or salary of the City Administrator for any time period subsequent to the date of initial notification to the City Administrator of his/her termination and removal from office.
[CC 1978 §116.050; Bill No. 2007-27(116.020), 8-20-2007]
A. 
The City Administrator shall be the Chief Administrative Assistant to the Mayor and shall have general, superintending control of the administration and management of the government business, officers and employees of the City, subject to the direction and supervision of the Mayor and City Council. The City Administrator may head one (1) or more departments and shall be responsible to the Mayor and the City Council for proper administration and management of the government business, officers and employees of the City. To that end, the City Administrator shall have power and shall be required to:
1. 
Coordinate Federal and State programs which may have application to the City of Chaffee, Missouri, and make such applications and file such documents as are necessary for application for grants and monies for said programs as directed by the City Council. He/she shall administer all grants and public funds bestowed upon the City and maintain adequate accounting records thereof, subject to the direction of the Mayor and Council.
2. 
Prepare the proposed budget annually and submit it to the Finance Committee of the City Council for recommendation and submit it to the City Council together with a message describing important features; the budget is to be supported by appropriate schedules and analysis. The City Administrator shall be designated the "budget officer" of the City. The City Administrator shall make reports to the Finance Committee of the City Council and the City Council relative to the financial condition of the City; such reports shall be at least monthly and at such other times as requested by the Finance Committee or the City Council or Mayor.
3. 
Act as personnel officer of the City of Chaffee and shall recommend an appropriate position classification system and pay plan to the Mayor and City Council at least annually. The City Administrator shall be entitled to suspend, with or without pay, any employee of the City of Chaffee including any member of the Police Department (not including however, any elected or appointed official) for a period not to exceed thirty (30) days. The City Administrator shall also recommend for adoption by the City Council standard personnel procedures.
4. 
Recommend to the Mayor and the City Council the adoption of such measures as the City Administrator may deem necessary or expedient for the health, safety or welfare of the City of Chaffee or for the improvement of administrative services for the City of Chaffee. The City Administrator shall submit to the Mayor and the City Council a proposed agenda for each Council meeting at least forty-eight (48) hours before the time of the regular Council meeting.
5. 
Work with all City boards, commissions and committees and serve as an advisor to each. The City Administrator shall help coordinate the work of each committee, board or commission for the betterment of the City of Chaffee. The City Administrator shall attend all meetings of the City Council, Police Personnel Board, Library Board and Park Board, unless excused therefrom.
6. 
Serve as the purchasing agent of the City of Chaffee and all purchases amounting to less than five hundred dollars ($500.00) shall be made under the direction and supervision of the City Administrator. All such purchases shall be made in accordance with the purchasing rules and procedures as approved by the City Council.
7. 
Supervise the preparation of all bid specifications for services and equipment, and receive sealed bids for presentation to the City Council.
8. 
Attend State and regional conferences and programs applicable to the office of City Administrator and the business of the City of Chaffee, whenever such attendance is directed and approved by the City Council and the Mayor.
9. 
Keep full and accurate records of all actions taken by him/her in the course of his/her duties, and shall safely and properly keep all records and papers belonging to the City of Chaffee and entrusted to his/her care, and shall maintain the personnel records of the City. All such records shall be and remain the property of the City of Chaffee and shall be open to inspection by the Mayor and City Council at all times. In the event of the City Administrator's absence, all records of the City Administrator, including personnel records, shall be maintained by the Mayor.
10. 
Have responsibility for all real and personal property of the City of Chaffee. The City Administrator shall have responsibility for all inventories of such property and for the upkeep of such property.
11. 
Account to the Mayor and the City Council for any actions taken when requested to do so, and at all times shall be subject to supervision, control and direction of the Mayor and the City Council.
12. 
Investigate and examine or inquire into the affairs or operation of any department of the City of Chaffee or employee thereof under his/her jurisdiction, and shall report on any such condition or fact concerning the City Government as requested by the Mayor or City Council.
13. 
Coordinate the work of all departments of the City and, at times of an emergency, shall have authority to assign the employees of the City to any department where they are needed for the most effective discharge of the functions of the City Government.
14. 
Overrule any action taken by the head of a department, which is not under the control of a board or commission appointed by the City Council.
15. 
Meet with standing committees appointed by the Mayor on matters concerning general and special administrative problems, who shall consult with and render advice to the City Administrator on such matters.
16. 
In addition to the foregoing duties, the City Administrator shall perform any and all other duties or functions prescribed by the Mayor and City Council.
17. 
At no time shall the duties or powers of the City Administrator supersede the action by the Mayor or City Council.
[CC 1978 §116.060; Bill No. 96-15(116.010), 6-17-1996]
No individual member of the City Council shall directly interfere with the conduct of any department or duties of employees subordinate to the City Administrator except at the expressed direction of the City Council pursuant to an authorized vote at a Council meeting, or with the approval of the City Administrator. The word "interfere", as used in this Section, means any act which tends to countermand an order or direction of the City Administrator or any act which directs an employee to take any action not authorized by the City Administrator.