[Ord. No. 89-107 §1, 12-6-1989; Ord. No. 02-67 §1, 11-20-2002]
A.
The
following are authorized business conferences:
[Ord. No. 89-107 §2, 12-6-1989; Ord. No. 99-28 §1, 4-7-1999]
A.
Expenses
for such authorized City business conferences shall be paid by the
City in accordance with the following guidelines:
1.
Transportation.
a.
Where commercial air fare is the most convenient, it shall be considered
the most economical. Reimbursement shall not exceed the cost of coach
air fare. Receipts are required.
b.
If a Council person chooses to drive rather than fly, he/she will
be reimbursed no more than the cost of air coach fare.
c.
Where use of private automobile is most convenient, reimbursement
shall be made according to prevailing U.S. Internal Revenue rates
allowable for said use.
2.
Lodging. Receipts are required. The City shall pay
the actual cost of lodging.
3.
Other expenses.
a.
The City shall pay for the actual cost of meals and gratuities. Alcoholic
beverages are excluded.
b.
Meal charges will be designated by breakfast, lunch and dinner.
c.
Incidental expenses such as taxi fare and gratuities shall be paid
by the City.
d.
The above, notwithstanding, the City shall not pay in excess of forty
dollars ($40.00) per day for the "other expenses".
e.
Where the conference registration fee includes tickets for meals,
and where the price of such meals can be determined, this cost must
be included in the sum of the cost to be limited by the forty dollars
($40.00) daily maximum payment for "other costs".
4.
Conference events. The cost of conference events
shall be paid by the City.
[Ord. No. 89-107 §3, 12-6-1989; Ord. No. 02-67 §1, 11-20-2002]
The amount of money budgeted for travel is to be divided equally
among the members of Council and the City Clerk.
