[Ord. No. 88-22 §18-11.010, 4-6-1988]
A. 
Any employee who wishes to file a complaint about the terms or conditions of his employment by the City shall:
1. 
Within two (2) working days of the action, inaction or condition complained of, discuss the complaint with the employee's immediate supervisor. If the matter is not resolved, he/she shall;
2. 
Within five (5) working days after being aware of the unsatisfactory resolution from step (1) above, file a written grievance with his/her Department Head, stating the particulars.
3. 
Thereafter:
a. 
Within three (3) working days after the Department Head has received the grievance he/she shall make such a decision on the grievance as deemed appropriate and shall notify the employee in writing.
b. 
Within ten (10) working days after step (a) above, the employee may appeal any unsatisfactory disposition of the grievance to the Personnel Director. It shall be in writing.
c. 
Within five (5) working days after the filing to the Personnel Director as described in (b) above, the Personnel Director shall call a meeting which will include the employee, the Department Head, and any other person or persons whose participation in the meeting will contribute to the resolution of the question involved.
d. 
Within seven (7) working days after the meeting described in (c) above, the Personnel Director shall render a decision in writing.
e. 
Within ten (10) working days after receiving the decision determined from (d) above, the employee shall have the right to appeal to the Personnel Commission. Such appeal shall be in writing.
f. 
Within ten (10) working days from the date of receipt of the appeal by the employee from (e) above, the Personnel Commission shall set a date for a hearing. At the hearing, the appealing employee, the Department Head whose action is being reviewed, and the Personnel Director shall have the right to be heard and present their view and evidence to the Commission.
The Commission has the option to hold an open or closed hearing. At the hearing, technical rules of evidence shall not apply. The Commission has the right to recommend to uphold the decision, modify the decision, or reverse the decision.
g. 
Within seven (7) working days after the hearing in (f) above, the Commission shall file a written statement of its finding and recommendations with the Mayor, copied to the employee and the Personnel Director.
h. 
Within seven (7) working days after receipt of the Commission's recommendation the Mayor shall render a decision in writing to the aggrieved employee, copies to the City Council and the Personnel Director. The Mayor may concur with the recommendation of the Commission, modify it, or reverse it. The Mayor's decision is final.
[Ord. No. 88-22 §18-11.020, 4-6-1988; Ord. No. 00-33 §2, 4-19-2000]
A. 
Any employee discharged, demoted or suspended may submit a written appeal of the Personnel Director's decision within ten (10) working days of the employee's receipt of that decision. The appeal procedure shall be as follows:
1. 
The written appeal shall be deemed filed when received by the Personnel Director, who shall send copies of the appeal to the members of the Personnel Commission.
2. 
Within fifteen (15) working days of filing of the appeal, the Personnel Commission shall convene a hearing. At the hearing, the appealing employee, the Department Head and the Personnel Director shall have the right to appear, testify, call witnesses, and present arguments to the Commission. The Commission has the option to hold an open or closed hearing. At the hearing, technical rules of evidence shall not apply, but the appealing employee and the Personnel Director may be represented by counsel. The Commission shall issue a recommended decision to the Mayor, proposing to uphold, modify or reverse the decision of the Personnel Director.
3. 
The recommended decision of the Personnel Commission may contain proposed findings of fact and/or proposed conclusions of law but must contain a recommended decision.
4. 
The recommended decision of the Personnel Commission shall be delivered to the Mayor within seven (7) working days after conclusion of the hearing. Within seven (7) working days after receipt of the Commission's recommended decision, the Mayor shall render a decision in writing to the aggrieved employee with copies to the City Council and the Personnel Director. The Mayor may concur with the recommendation of the Commission, modify it, or reverse it. The Mayor's decision is final.
[Ord. No. 88-22 §18-11.030, 4-6-1988]
A. 
Failure of the employee to pursue any steps in a grievance procedure within the time specified shall bar the complaint or grievance unless the employee is on vacation, on holiday, on approved sick leave, or off the job due to on-the-job injury. For purposes of this Section, unauthorized absence or failure to report illness or accident, does not waive the responsibility of the employee to respond in accordance with the time frame of the grievance procedure.
B. 
If any agent or agency of the City fails to take timely steps in the grievance procedure, the decision of the prior agent or agency shall be deemed to have been upheld, and the next step in the procedure shall become effective.
[Ord. No. 88-22 §18-11.040, 4-6-1988]
The time for performance of any step in the grievance procedure may be extended by agreement of the parties or by the agent or agency before which the step is pending upon application by either party.