[Code 1975 §11.10(2); CC 1989 §2-292; Ord. No.
1379 §4, 3-12-1990]
On or before October first (1st) of each year each department,
office and agency of the City shall submit to the City Administrator
a suggested budget for the ensuing fiscal year. The City Administrator
shall review the suggested budget and make recommendations to the
Finance Committee.
A.
The
City shall prepare an annual budget. The annual budget shall present
a complete financial plan for the ensuing budget year, and shall include
at least the following information:
1.
A budget message describing the important features of the budget
and major changes from the preceding year;
2.
Estimated revenues to be received from all sources for the budget
year, with a comparative statement of actual or estimated revenues
for the two (2) years next preceding, itemized by year, fund, and
source;
3.
Proposed expenditures for each department, office, commission, and
other classification for the budget year, together with a comparative
statement of actual or estimated expenditures for the two (2) years
next preceding, itemized by year, fund, activity, and object;
4.
The amount required for the payment of interest, amortization, and
redemption charges on the debt of the political subdivision; and
5.
A general budget summary.
B.
In
no event shall the total proposed expenditures from any fund exceed
the estimated revenues to be received plus any unencumbered balance
or less any deficit estimated for the beginning of the budget year;
provided, that nothing herein shall be construed as requiring any
political subdivision to use any cash balance as current revenue or
to change from a cash basis of financing its expenditures.
[Code 1975 §11.10(4); CC 1989 §2-294; Ord. No.
1379 §6, 3-12-1990]
A.
Generally. Before the second (2nd) regular meeting in November
of each year, the City Administrator shall submit a proposed budget
to the Board of Aldermen.
B.
Notice And Hearing. The Board of Aldermen shall publish
in one (1) or more newspapers of general circulation in the City a
general summary of the proposed budget and a notice stating:
1.
The times and places where copies of the proposed budget are available
for inspection by the public; and
2.
The time and place, not less than two (2) weeks after such publication,
for the public hearing on the proposed budget which shall be held
at the second (2nd) Board of Aldermen meeting in November unless changed
to a different date by motion of the Board of Aldermen.
C.
Amendment Before Adoption. After the public hearing, the
Board of Aldermen may adopt the budget with or without amendment.
In amending the budget, it may add or increase programs or amounts
and may delete or decrease any programs or amounts, except for expenditures
required by law or for debt service and estimated amounts required
for payment of obligations already incurred, provided that no amendment
to the budget shall increase the authorized expenditures to an amount
greater than the total of estimated income plus any surplus anticipated
to be on hand at the end of the fiscal year then in progress.
D.
Adoption. The Board of Aldermen shall adopt the budget on
or before December thirty-first (31st) of the fiscal year currently
ending. If it fails to adopt the budget by such date, the amounts
appropriated for current operation for the current fiscal year shall
be deemed adopted for the ensuing fiscal year on a month-to-month
basis, with all items prorated accordingly, until such time as the
Board of Aldermen adopts a budget for the ensuing fiscal year. Adoption
of the budget shall constitute appropriations of the amounts specified
therein as expenditures from the funds indicated. Adoption of the
budget shall be by ordinance, stating, as a minimum, the amounts which
are being appropriated for various departments.
[Code 1975 §11.10(5); CC 1989 §2-295]
A.
Supplemental Appropriations. If, during the fiscal year,
the City Treasurer certifies that there are available for appropriation
revenues in excess of those estimated in the budget, the Board of
Aldermen by ordinance may make supplemental appropriations for the
year in an amount equal to actual revenue in excess of budgeted revenue,
plus uncommitted surplus.
B.
Reduction Of Appropriations. If at any time during the fiscal
year it appears probable to the City Treasurer that the revenue and
uncommitted surplus available will be insufficient to meet the amount
appropriated, he/she shall report to the Mayor and the Board of Aldermen
without delay, indicating the estimated amount of the deficit and
his/her recommendations for remedial action to be taken.
The Board of Aldermen shall then take such action as it deems
necessary to prevent or minimize any deficit and for that purpose
it may by ordinance reduce one (1) or more appropriations.
C.
Transfer Of Appropriations. The Board of Aldermen may by
ordinance transfer part or all of any unencumbered appropriation balance
from one department, office or agency to another, or within departments.
All appropriations shall lapse at the end of the budget year to the
extent that they have not been spent or lawfully encumbered.
[Code 1975 §11.10(6); CC 1989 §2-296]
A.
No
payment shall be made or obligation incurred against any allotment
or appropriation except in accordance with appropriations duly made
and unless the City Treasurer or his/her designee first certifies
that the expenditure is within the purpose of the appropriation and
that there is a sufficient unencumbered balance in such allotment
or appropriation and that sufficient funds therefrom are or will be
available to cover the claim or meet the obligation when it becomes
due and payable.
B.
Any
authorization of payment or incurring of obligation in violation of
the provisions of this Section shall be void and any payment so made
shall be illegal. Such action shall be cause for removal of any officer
who knowingly authorized or made such payment or incurred such obligation,
and he/she shall also be liable to the City for any amount so paid.
C.
Except
where prohibited by law, nothing in this Section shall be construed
to prevent the making or authorizing of payments or making of contracts
for capital improvements to be financed wholly or partly by the issuance
of bonds or to prevent the making of any contract or lease providing
for payments beyond the end of the fiscal year; provided that, such
action is made or approved by ordinance subject to cancellation by
the Board of Aldermen at the end of any calendar year.
