[CC 1999 §2-116; Ord. No. 80-3, 1-14-1980]
The City Clerk shall have the custody of the City Seal, the
public records, the original ordinances and resolutions of the City
Council and all other papers, records and documents that may be committed
to his/her charge; he/she shall affix the City Seal to all public
instruments or official acts of the Mayor which, by law or ordinance,
are required to be attested by the City Clerk, to certify any documents,
copies or papers in his/her office required for individual use or
by any officer of the City, taking therefore the receipts of the person
or officer to whom the same are delivered; he/she shall, in addition
to the above, keep a journal of the proceedings of the City Council.
[CC 1999 §2-117]
The City Clerk shall prepare all commissions and other official
documents which the Mayor is required to sign and whenever it is required,
affix the seal, to countersign the same and shall keep a record of
the issuing of all commissions and such other documents as from their
nature it may be necessary or proper to record.
[CC 1999 §2-118]
The City Clerk shall cause the ordinances of this City to be
published as required by the Charter or ordinance and shall superintend
the printing thereof, examine and correct the proof.
[CC 1999 §2-119]
The City Clerk shall keep a suitable book, a complete and perfect
record of all ordinances passed by the City Council which shall become
laws and an index to such ordinances and a record of all acts and
resolutions of the Council and an index thereof.
[CC 1999 §2-120]
The City Clerk shall file and keep all documents executed to
the City and all other public papers committed to his/her charge which
shall include, but not be limited to, deeds, bonds, contracts, easements
and leases.
[CC 1999 §2-121]
The City Clerk shall perform such other duties as may be imposed
upon him/her by this Code, State law or City ordinance as Clerk of
the Council.
[CC 1999 §2-122]
The Clerk shall not permit any records or documents in his/her
charge to be removed from his/her office, except by some City Officer
entitled to the use therefor, for the inspection of the Council or
upon order of the Mayor.
[CC 1999 §2-123]
The City Clerk shall have published in the official paper of
the City the annual report of the City Auditor as soon as such report
has been submitted to and approved by the City Council.
[CC 1999 §2-124]
The City Clerk shall enter upon the records of all Council proceedings
an accurate statement of all bills and accounts allowed against the
City.
[CC 1999 §2-125]
It shall be the duty of the City Clerk to write and deliver
all bonds that may be required for dramshops and billiard tables.
[CC 1999 §2-126; Ord. No. 2010-76 §3, 10-11-2010]
The City Clerk shall receive a salary as set by ordinance by
the City Council from time to time.
[Ord. No. 2011-17 §1(2-127.1), 3-14-2011]
A.
Ex-Officio Collector And Ex-Officio Treasurer. The City
Clerk, by virtue of the office, shall be City Collector of taxes,
general and special licenses and revenues of the City, and be subject
to the liabilities prescribed by this Code, except as otherwise provided
by contract with Livingston County, Missouri, and the appointed City
Treasurer, with all duties and powers of the appointed City Treasurer
set forth in the City Charter.
B.
Other Duties. In addition to other provisions of this Code,
State law and City ordinances, the duties of the City Clerk shall
include the following duties:
1.
To receive and receipt for, on behalf of the City all monies that
may come into his/her hands as Collector of the City, and in like
manner to receive and cancel all warrants that may come into his/her
hands.
2.
To keep and preserve all monies and warrants that may so come into
his/her hands, and not to use or dispose of any such monies or warrants,
except as directed by ordinance.
3.
To pay over out of any monies in his/her hands subject to any appropriation,
such sums as he/she may be directed by ordinance to pay, or upon him/her
in accordance with any ordinance appropriating such sum to the holder
of the warrant.
4.
To return all warrants so received and cancelled, as vouchers in
his/her settlement with the City Council.
5.
To keep accurate and correct books of account, showing the amount
received by him/her on behalf of the City, and all warrants paid out
by him/her on behalf of the City, and showing also the fund on account
of which the same is received or paid out, and the amount paid into
the treasury by the officers of the City.
6.
To make full reports to the Council at the end of each fiscal year
of all monies in his/her hands at the commencement of the period embraced
in such reports, and of the amount received by him/her or paid out
during such period, and of amount remaining in his/her hands at the
end of such period, and also such further reports as may be required
of him/her by the Council.
7.
To issue all required occupational licenses and permits upon receipt
of any taxes or fees due under the provisions of the Charter or ordinances
of the City.
8.
To make a monthly report to the City Council, showing bank balance,
cash and undeposited funds on hand including checks together with
amount of petty cash at the close of business on the last day of each
month, and showing also bank balances of the various funds on deposit,
which statement shall show all outstanding warrants or checks drawn
on the separate funds and showing a complete, correct and true reconciliation
between said Treasurer's books and the bank statements together with
all cash on hand, which report shall be certified as being true and
correct.
9.
Whenever any warrant drawn upon the City, and which, according to
the terms thereof is due and payable, shall be presented to the City
for payment, and there shall be no fund in his/her hands to pay the
same, the Clerk shall note the fact of presentment and the date thereof
on the back of such warrant, and such warrant shall bear interest
from the date of such presentment at the rate as prescribed by law,
unless otherwise provided by ordinance.
10.
All other duties in any Code Section or other ordinances which are
designated to be performed by the Treasurer unless specifically provided
to be performed by the elected Treasurer.
