[R.O. 2008 §115.211; Ord. No. 6643 §1, 2-12-2002; Ord. No. 24-2007 §1, 12-13-2007]
There is hereby created and established the office of City Administrator
for the City of Louisiana, County of Pike, Missouri.
[R.O. 2008 §115.212; Ord. No. 6643 §2, 2-12-2002; Ord. No. 24-2007 §2, 12-13-2007; Ord. No. 03-2013 §1, 3-11-2013; Ord. No. 18-2015 §1, 6-8-2015]
A qualified person shall be appointed City Administrator for the City of Louisiana upon recommendation by the Mayor and approval by a majority of the elected members of the City Council. The person so appointed shall serve for an indefinite term. In the event the City Administrator is hired by contract with the City, such will eliminate the requirement of the City Administrator being appointed. All other provisions of Article VI of this Chapter shall apply whether the City Administrator is under contract or is appointed.
[R.O. 2008 §115.213; Ord. No. 6643 §3, 2-12-2002; Ord. No. 24-2007 §3, 12-13-2007]
The person employed to the office of City Administrator shall
be at least twenty-five (25) years of age and shall be a resident
of the City of Louisiana at the time of the effective date of such
appointment and preferably be a graduate of an accredited university
or college majoring in public or municipal administration or shall
have the equivalent qualifications and experience in financial, administration
and/or public relations fields for a minimum of three (3) years and
devote full-time to the duties of his/her office.
[R.O. 2008 §115.214; Ord. No. 6643 §4, 2-12-2002; Ord. No. 24-2007 §4, 12-13-2007]
The City Administrator, before entering upon his/her duties
of his/her office, shall file with the City a bond in the amount of
fifty thousand dollars ($50,000.00); such bond shall be approved by
the City Council and such bond shall insure the City of Louisiana
for the faithful and honest performance of the duties of the City
of Louisiana and for rendering a full and proper account to the City
of Louisiana for funds and property that shall come into the possession
or control of the City Administrator. The cost of such bond shall
be paid by the City of Louisiana; however, should the City Administrator
be covered by a blanket bond to the same extent, such individual bond
shall not be required.
[R.O. 2008 §115.215; Ord. No. 6643 §5, 2-12-2002; Ord. No. 24-2007 §5, 12-13-2007]
The City Administrator shall receive such compensation as may
be determined from time to time by the Mayor and City Council.
[R.O. 2008 §115.217; Ord. No. 6643 §7, 2-12-2002; Ord. No. 24-2007 §§7, 12, 12-13-2007; Ord. No. 01-2009 §2, 1-12-2009; Ord. No. 40-2015 §1, 11-9-2015; Ord. No. 13-2022, 4-25-2022]
A.
Administrative
Office. The City Administrator shall be Chief Administrative Assistant
to the Mayor and as such shall be the Administrative Officer of the
City Government, retaining day-to-day control of City operations.
Except as otherwise specified by ordinance or by the law of the State
of Missouri, the City Administrator shall coordinate and generally
supervise the operation of all departments of the City of Louisiana
with the exception of the Police Department.
B.
Superintending Control. The City Administrator shall have responsibility
for determining the best and most efficient use of City resources
including office space, personnel deployment, equipment assignment,
computing and data storage resources, and other administrative needs
of the City in order to achieve maximum effect to the public benefit.
C.
Purchasing.
The City Administrator shall be the purchasing agent for the City
of Louisiana, and all purchases falling under the amounts proscribed
in the City of Louisiana Handbook shall be made under his/her direction
and supervision, and all such purchases shall be made in accordance
with purchasing rules and procedures approved by the City Council.
D.
Budget.
The City Administrator shall compile and shall assemble estimates
of the financial needs and resources of the City for each ensuing
year and shall prepare a program of activities within the financial
power of the City, embodying in it a budget document with proper supporting
schedules and an analysis to be proposed to the Mayor and City Council
for their approval.
E.
Financial
Reports. The City Administrator/City Treasurer/Mayor shall work together
and make monthly reports to the Mayor and City Council relative to
the financial condition of the City. Such reports shall show the financial
condition of the City in relation to the budget.
F.
Annual/Mid-Year
Report. The City Administrator shall prepare and present to the Mayor
and City Council an annual report of the City's affairs, including
in such report a summary of reports of department heads and such other
reports as the Mayor and City Council may require. Mid-year report
to be held in December to revise budget at this time.
G.
Personnel
System. The City Administrator shall act as the personnel officer
of the City personnel and shall recommend an appropriate position
classification system and pay plan to the Mayor and City Council.
The City Administrator, after consultation with department heads,
shall approve advancements and appropriate pay increases within the
approved pay plans and position classification system. The City Administrator
shall have the power to appoint and remove (in accordance with personnel
system regulations approved by the City Council) all subordinate employees
of the City of Louisiana. The City Administrator shall make recommendations
of appointment and removal of department heads.
H.
Facilitation
Of City Policy. The City Administrator shall be responsible for bringing
relevant information on the administration of the City up to the Mayor
and for communicating the suggestions of the Mayor down to the relevant
department heads for implementation. This is to recognize the dual
aims of facilitating the supervision of the Mayor and maintaining
an orderly chain of command for clear and effective implementation
of City policy.
I.
Policy
Formulation. The City Administrator shall recommend to the Mayor and
City Council adoption of such measures as he/she may deem necessary
or expedient for the health, safety or welfare of the City or for
the improvement of administrative services for the City.
J.
Boards
And Committees. The City Administrator shall work with all City boards,
commissions and committees to help coordinate the work of each.
K.
Attend
City Council Meetings. The City Administrator shall attend all meetings
of the City Council.
L.
Bid
Specifications. The City Administrator shall supervise the preparation
of all bid specifications for service and equipment and receive sealed
bids for presentation to the City Council.
M.
State
And Federal Aid Programs. The City Administrator shall apply for and
coordinate Federal and State programs that may have application to
the City of Louisiana.
N.
Conference
Attendance. The City Administrator shall attend State and regional
conferences and programs applicable to his/her office and the business
of the City of Louisiana whenever such attendance is directed and
approved by the City Council and Mayor.
O.
Press
Releases. The City Administrator shall be responsible for keeping
the public informed in the purposes and methods of City Government
through all available news media.
P.
Recordkeeping.
The City Administrator shall keep full and accurate records of all
actions taken by him/her in the course of his/her duties and he/she
shall safety and properly keep all records and papers belonging to
the City of Louisiana and entrusted to his/her care; all such records
shall be and remain the property of the City of Louisiana and be open
to inspection by the Mayor and City Council at all times.
Q.
Miscellaneous.
In addition to the foregoing duties, the City Administrator shall
perform any and all other duties or functions prescribed by the Mayor
and City Council.
[R.O. 2008 §115.218; Ord. No. 6643 §8, 2-12-2002; Ord. No. 24-2007 §8, 12-13-2007]
A.
City Property. The City Administrator shall have responsibility
for all real and personal property of the City of Louisiana. He/she
shall have the responsibility for all inventories of such property
and for the upkeep of all such property. The City Administrator, only
with approval of the Mayor and City Council, may sell personal property.
Real property may be sold only with the approval of the Mayor and
City Council by resolution or ordinance.
B.
Set Administrative Policies. The City Administrator shall
have the power to prescribe such rules and regulations as he/she shall
deem necessary or expedient for the conduct of administrative agencies
subject to his/her authority and he/she shall have the power to revoke,
suspend or amend any rule or regulation of the administrative service
except those prescribed by the Mayor and City Council.
C.
Coordinate Departments. The City Administrator shall have
the power to coordinate the work of all the departments of the City
and, at times of an emergency, shall have authority to assign the
employees of the City to any department where they are needed for
the most effective discharge of the functions of the City Government.
D.
Investigate And Report. The City Administrator shall have
the power to investigate and to examine or inquire into the affairs
or operation of any department of the City under his/her jurisdiction
and shall report on any condition or fact concerning the City Government
requested by the Mayor or City Council.
E.
Coordinate Officials. The City Administrator shall have
the power to overrule any action taken by a department head and may
supersede him/her in the functions of his/her office.
F.
Appear Before The City Council. The City Administrator shall
have the power to appear before and address the City Council at any
meeting.
G.
At
no time shall the duties or powers of the City Administrator supersede
the action by the Mayor and City Council.
[R.O. 2008 §115.219; Ord. No. 6643 §9, 2-12-2002; Ord. No. 24-2007 §9, 12-13-2007]
No member of the City Council shall directly or indirectly interfere
with the conduct of any department or any employees subordinate to
the City Administrator.
