[HISTORY: Adopted by the Mayor and Council of the Village
of Bosque Farms 2-16-1989 (Sec. 2-6 of the 1980 Code). Amendments noted where applicable.]
The purpose of the Clerk/Administrator position is to provide
the Village of Bosque Farms with support services which assist the
Mayor in directing and coordinating administrative, personnel, and
budgetary activities necessary to conduct Village business. This position
functions under the supervision of the Mayor. All duties and responsibilities
are assigned or removed at the discretion of the Mayor.
The Clerk/Administrator shall be appointed by the Mayor with
the approval of the governing body.
The Clerk/Administrator, prior to entering into or performing
duties, shall take an oath or affirmation complying with the provisions
of NMSA 1978 § 3-10-2. The Clerk/Administrator shall, within
10 days after the appointment, furnish a surety bond in an amount
determined by the governing body, conditioned upon the faithful performance
of the duties of the office of Clerk/Administrator and the proper
care and disposition of Village funds. The premium of the bond shall
be paid by the Village.
[1]
Editor's Note: Amended at time of adoption of Code (see Section
1-1).
The Village Clerk/Administrator:
A.
Plans, coordinates and directs all general office operations of the
Village to provide complete coverage and maintenance of typing, filing,
mailing, phone coverage, public notice requirements, community relations
and other duties as assigned; develops documents and implements operating
procedures and administrative controls for the operation of Village
activities.
B.
Shall prepare or assist in the preparation of all governing body
agendas, minutes, ordinances, resolutions, correspondence, documents,
grants or other municipal records; shall assure safekeeping of such
records; shall, in accordance with state laws, make such information
available to the public upon request; and shall maintain all issued
Code books in an up-to-date manner.
C.
Is responsible for the assessment, issuance or certification of business
registration, itinerant vendor and liquor licenses; the proper receipt,
completion and submission of all required reports, forms or notices
in a timely manner.
D.
Coordinates and/or serves as liaison to the public or other agencies
in the development and implementation of special programs and projects
as assigned by the Mayor.
E.
Assists in the development of and provides supervision for the billing
and delivery of services associated with the municipal water system
as defined in Village ordinances.
F.
May perform selected duties of the Planning and Zoning Administrator,
Treasurer, or Police/Court Clerk or other Village functions and duties
as determined by the Mayor to cover periods of absence.
G.
Performs duties as required by state law during municipal elections,
and maintains a current notary public and voter registration certification.
H.
Directs the implementation of all actions passed by the governing
body.
J.
Oversees the general supervision of Village staff and makes recommendations
to the Mayor on matters relating to hiring, advancement, discipline,
and dismissal of employees.
K.
Directs the formulation of budgets, policies, and operating procedures
of the Village, and serves as grant administrator for federal and
state funds awarded to the Village, including the development and
submission of grant proposals.
L.
Keeps in
custody all minutes, ordinances and resolutions approved by the governing
body; attends all meetings of the governing body; records all proceedings,
ordinances and resolutions of the governing body; and, upon request,
furnishes copies of municipal records. The Clerk/Administrator may
charge a reasonable fee for the cost of furnishing copies of municipal
records. Such records shall be open for inspection by any citizen
during the regular business hours of the municipality, subject to
any limitations imposed by state statute.
M.
Performs
the duties and tasks designated by the Mayor.
N.
Responds to the needs and complaints of Village residents and communicates
and informs the governing body of related activities.
O.
Prepares and submits to the Village Council the annual budget; implements
and controls the approved budget, including accountability for all
department receipts, expenditures and purchases.
P.
Oversees the financial activities of the Village, including the receipt,
safekeeping, deposit and expenditures of all monies belonging to the
Village.
Q.
Supervises centralized internal services and programs, including
office administration, water/sewer services delivery and billing,
recreation facilities, community center, law enforcement, street and
road maintenance, animal control, library services, purchasing, engineering,
legal and the maintenance of public health.
R.
Prepares and submits monthly activity reports to the governing body.
S.
Performs
all other duties, keeps all records, and makes all reports that are
required by other provisions of this Code or by the laws of the State
of New Mexico.
[1]
Editor's Note: Amended at time of adoption of Code (see Section
1-1).
The Clerk/Administrator shall be compensated in such amount
as may be determined by the governing body.
