The purpose of this position is to provide the Village of Bosque
Farms with supplementary clerical support services to the Clerk/Administrator.
This position functions under the supervision of the Clerk/Administrator
and is intended to also provide support to the Utility and Animal
Control Departments as assigned.
The Administrative Assistant:
A.
Is responsible for greeting customers, answering phones and front
desk duties as required.
B.
Handles customer concerns related to utilities and animal control.
C.
Is responsible for receiving and logging in utility payments.
D.
Performs routine clerical duties to include: incoming and outgoing
mail; maintaining Village records and typing of general correspondence
as needed by the Clerk/Administrator and/or Mayor.
E.
Provides assistance in searching records and files as needed to meet
informational needs of the public, staff and governing body.
F.
Develops correspondence, announcements, reports and other Village
material for the public, staff and governing body as required.
G.
Is responsible for daily bank depositing and other errands as assigned.
H.
Performs other duties as assigned by Clerk/Administrator.
I.
Is responsible for the quarterly Village newsletter.
The minimum requirements for the Administrative Assistant are:
A.
High school diploma or GED and a minimum of one year of accounting
and/or bookkeeping experience.
B.
The ability to type on a typewriter and computer keyboard.
C.
The ability to work with several types of computer software.
D.
The ability to establish and maintain effective working relationships
with the public, staff and governing body.
A.
The physical demands are representative of those that must be met
by an employee to successfully perform the essential functions of
this job. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.
B.
The employee is frequently required to walk, sit, talk and hear.
The employee is required to use hands to handle, feel or operate objects,
tool or controls; and reach with hands and arms. The employee is required
to stoop, kneel and crouch.
C.
The employee must occasionally lift and/or move up to 25 pounds.
Specific vision abilities required include close vision, distance
vision and the ability to adjust focus.
There will be a six-month probationary period, at which time
an evaluation of job performance will be conducted and discussed with
the employee. At this time, the employee will either be made a regular
employee, be allowed to continue on probationary period, not to exceed
one year total, or be terminated based on evaluation results.
