The Board of Alderpersons shall elect a Clerk for such Board,
to be known as "the City Clerk", whose duties and term of office shall
be fixed by ordinance. Among other things, the City Clerk shall keep
a journal of the proceedings of the Board of Alderpersons. He/she
shall safely and properly keep all the records and papers belonging
to the City which may be entrusted to his/her care; he/she shall be
the general accountant of the City; he/she is hereby empowered to
administer official oaths and oaths to persons certifying to demands
or claims against the City.
[CC 1984 §3.140; Ord. No. 267, 7-17-1984; Ord. No.
384, 5-15-1990; Ord. No. 589 §3, 2-19-2002; Ord. No. 712 §§1 — 2, 10-20-2004]
A. Duties. The City Clerk shall:
1. Maintain
accounting ledgers, verify accounts and prepare accurate, timely reports;
2. Collect
taxes and other monies due to the City of Weatherby Lake and properly
record receipts and disbursements;
3. Make
timely and accurate payments and ensure daily deposit of all monies
into appropriate accounts;
4. Keep
all records and papers belonging to the City which may be entrusted
to his/her care;
5. Keep
all ordinances and code books current;
6. Attend
all regular and special meetings of the Board of Alderpersons unless
otherwise directed by the Mayor or Board of Alderpersons;
7. Keep
a journal of the proceedings of the Board of Alderpersons (the minutes);
8. Administer
official oaths and administer oaths to persons certifying to demands
or claims against the City;
9. Back
up City computers periodically as directed by the Mayor and Board
of Alderpersons.
10. Serve
as liaison and provide administrative support to assigned City boards
or commissions;
11. As
the City's custodian of records, respond to requests for information
and copies of documents pursuant to the Missouri Open Meetings Law
and maintain such personnel records as directed by the Mayor, including
hiring, termination, pay increases, promotions and disciplinary actions
of City personnel;
12. Maintains
and monitors the health insurance program, absentees and vacation
records for all employees;
13. Keep
indexes of the ordinances and work with codification, as required,
to devise forms as needed to carry out ordinance provisions;
14. Serve
as liaison and provide administrative support to assigned City boards
or commissions;
15. Perform
duties as delegated by the election authority on all City elections;
16. Ensure
the operation of office equipment; maintain office supply inventory;
17. Provide
administrative support as delegated by the Mayor;
18. Perform
such other duties as required by State law, City ordinance and the
Board of Alderpersons.
B. Term. The City Clerk shall serve at the will and pleasure
of the Board of Alderpersons.
[CC 1984 §3.145; Ord. No. 267, 7-17-1984; Ord. No.
384, 5-15-1990; Ord. No. 465, 3-21-1995; Ord. No. 589 §4, 2-19-2002]
A. The Assistant
City Clerk shall:
1. Collect
monies due to the City of Weatherby Lake; properly record receipts
and disbursements for water and sewerage; prepare billings and timely
payments;
2. Serve
as liaison and provide administrative support to assigned City Boards
or Commissions;
3. Perform
such other administrative duties as may be delegated to him/her by
the Mayor;
4. In the absence of the City Clerk, perform and exercise all of the duties and powers enumerated in Section
115.100 entitled "Duties of the City Clerk".