[CC 1995 §25.010]
The Village Clerk is designated as Purchasing Agent for the Village. When authorized, he/she shall procure for the Village bids for supplies needed by the Village in accordance with the procedures required by law or as prescribed by the Village Board of Trustees.
[CC 1995 §25.020]
No officer or employee of the Village shall transact any business in his/her official capacity with any business entity of which he/she is an officer, agent or member or in which he/she owns a substantial interest; nor shall he/she make any personal investments in any enterprise which will create a substantial conflict between his/her private interest and the public interest; nor shall he/she or any firm or business entity of which he/she is an officer, agent or member, or the owner of substantial interest sell any goods or services to any business entity which is licensed by or regulated in any manner by the Village.
[CC 1995 §25.030]
No officer or employee of this Village shall enter into any private business transaction with any person or entity that has a matter pending or to be pending upon which the officer or employee is or will be called upon to render a decision or pass judgment. If any officer or employee is already engaged in the business transaction at the time that a matter arises, he/she shall be disqualified from rendering any decision or passing any judgment upon the same.
[CC 1995 §25.040]
[CC 1995 §25.050]
The purchasing agents and every other officer and employee of the Village are expressly prohibited from accepting, directly or indirectly, from any person, company, firm or corporation to which any purchase order or contract is or might be awarded any rebate, gift, money or anything of value whatsoever, except where given for the use and benefit of the Village. Violation of the provisions of this Section shall upon conviction thereof be punished as provided in Section 100.220 of this Code.
[Ord. No. 08-10 §1, 7-22-2010]
Preference will be given to vendors or contractors who produce, manufacture, or market goods and/or services within the defined radius as described below, if the quality and price are comparable with all other goods and/or services offered to the Village and all other factors to be considered in the bid of the award are equal. When a formal written bid or proposal is not required, local vendors may be given an opportunity to match prices offered by non-local vendors as long as the products are equal as to specifications and quality requirements.
A vendor or contractor is considered to be local if the principal place of business is located within a radius of twenty-five (25) miles of the Village Board of Trustee's building, with the majority of its primary business operations, including, but not limited to, production, operation, purchasing, billing, marketing management, administration, and ownership included within said radius. "Local" shall not include the following:
When bids or proposals are received from both local and non-local vendors or contractors, the local bidder may be given preference in the awarding of the bid provided that its bid meets all other specifications, quality, and service requirements in the following instances:
If the local bidder is within three percent (3%) of the lowest bid from a non-local bid or proposal from three thousand dollars ($3,000.00) up to one million dollars ($1,000,000.00), and within two percent (2%) on such bid or proposal from one million dollars ($1,000,000.00) up to three million dollars ($3,000,000.00) and within one percent (1%) on such bid or proposal from three million dollars ($3,000,000.00) to five million dollars ($5,000,000.00).
The local purchasing preference policy shall not apply in the following instances:
When purchases and/or contracts are funded in whole or in part by Federal or State funds;
When such preferences is in conflict with any applicable State or Federal laws, rules, or regulations; or
In the event that a general/prime contractor wishes a bid to be considered local, such contractor must either be local as defined above and at least fifty percent (50%) of the value of the total work to be performed as set forth in the bid price must be accomplished by the general/prime contractor or subcontractors considered local through this policy as defined above; or utilize subcontractors considered local who will be performing at least sixty percent (60%) of the value of the total work to be performed as set forth in the bid. The general/prime contractor will be required to document this information and provide it with the bid for the bid to be considered under the local vendor preference policy.
[Ord. No. 02-13 §1, 8-22-2002; Ord. No. 17-04 §1, 8-26-2004; Ord. No. 12-06 §1, 7-27-2006; Ord. No. 04-14 §1, 7-24-2014; Ord. No. 07-16, 7-28-2017; Ord. No. 06-18, 6-28-2018; Ord. No. 13-20, 7-23-2020]
Declaration Of Policy. The proper operation of municipal government requires that public officials and employees be independent, impartial, and responsible to the people; that government decisions and policy be made in the proper channels of the governmental structure; that public office not be used for personal gain; and that the public have confidence in the integrity of its government. In recognition of these goals, there is hereby established a procedure for disclosure by certain officials and employees of private financial or other interest in matters affecting the Village.
Conflicts Of Interest. The Chairman or any member of the Board of Trustees who has a substantial personal or private interest, as defined by State law, in any bill shall disclose on the records of the Board of Trustees the nature of his interest and shall disqualify himself/herself from voting on any matters relating to this interest.
Disclosure Reports. Each elected official and the Village Clerk shall disclose the following information by May 1 if any such transactions were engaged in during the previous calendar year:
For such person and all persons within the first degree of consanguinity or affinity of such person, the date and the identities of the parties to each transaction with a total value in excess of five hundred dollars ($500.00), if any, that such person had with the political subdivision, other than compensation received as an employee or payment of any tax, fee, or penalty due to the political subdivision, and other than transfers for no consideration to the political subdivision; and
The date and the identities of the parties to each transaction known to the person with a total value in excess of five hundred dollars ($500.00), if any, that any business entity in which such person had a substantial interest had with the political subdivision, other than payment of any tax, fee, or penalty due to the political subdivision or transactions involving payment for providing utility service to the political subdivision, and other than transfers for no consideration to the political subdivision; and
The Village Clerk and Deputy Village Clerk shall also disclose by May 1 for the previous calendar year, the following information:
The name and address of each of the employers of such person from whom income of one thousand dollars ($1,000.00) or more was received during the year covered by the statement;
The name and address of each sole proprietorship that he/she owned; the name, address and the general nature of the business conducted of each general partnership and joint venture in which he/she was a partner or participant; the name and address of each partner or coparticipant for each partnership or joint venture, unless such names and addresses are filed by the partnership or joint venture with the Secretary of State; the name and address and general nature of the business conducted of any closely held corporation or limited partnership in which the person owned ten percent (10%) or more of any class of the outstanding stock or limited partnership units; and the name of any publicly traded corporation or limited partnership that is listed on a regulated stock exchange or automated quotation system in which the person owned two percent (2%) or more of any class of outstanding stock, limited partnership units, or other equity interests; and
The name and address of each corporation for which such person served in the capacity of a director, officer, or receiver.
Filing Of Reports. The reports shall be filed with the Village Clerk and with the Ethics Commission. The reports shall be available for public inspection and copying during normal business hours.
When Filed. The financial interest statements shall be filed at the following times, but no person is required to file more than one (1) financial interest statement in any calendar year:
Each person appointed to office shall file the statement within thirty (30) days of such appointment or employment;
Every other person required to file a financial interest statement shall file the statement annually, not later than May 1, and the statement shall cover the calendar year ending immediately preceding December 31; provided that any member of the Board of Trustees may supplement the financial interest statement to report additional interests acquired after December 31 of the covered year until the date of filing of the financial interest statement.