City of Richmond Heights, MO
St. Louis County
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Table of Contents
Table of Contents
The fiscal year of the City shall begin on the first (1st) day of July and end on the last day of June, or as otherwise set by ordinance.
Submission; contents. At least sixty (60) days prior to the beginning of each fiscal year, the City Manager shall submit to the Council a budget and accompanying message. The budget shall provide a complete financial plan of all City funds and activities for the ensuing fiscal year and, except as required by law or this Charter, shall be in such form as the manager deems desirable or the Council may require. The budget shall indicate in separate Sections:
Proposed expenditures for current operations during the ensuing fiscal year and the method of financing such expenditures; and
Proposed capital expenditures during the ensuing fiscal year and the proposed method of financing each such capital expenditure.
In no event shall the total proposed expenditures for any fund defined by City ordinances exceed the estimated revenues to be received, plus any unencumbered or undesignated balance from the previous fiscal year, or less any deficit estimated for the beginning of the fiscal year.
Capital program. At least sixty (60) days prior to the beginning of each fiscal year, the City Manager shall submit to the Council a capital program for the three (3) fiscal years ensuing, including a list of all proposed capital improvements, with appropriate supporting information, cost estimates, method of financing, time schedules and the estimated annual cost of operating and maintaining the proposed facilities. The program shall be reviewed and extended each year.
Public hearing. The Council shall hold a public hearing on the proposed budget, after appropriate public notice, prior to adoption of the budget.
Amendment before adoption. After the public hearing, the Council may adopt the budget with or without amendment. In amending the budget, it may add or increase programs or amounts and may delete or decrease any programs or amounts, except expenditures required by law or for debt service or for estimated cash deficit, provided that no amendment to the budget shall increase the authorized expenditures to an amount greater than the total of estimated revenues and unencumbered or undesignated balance from any previous fiscal year.
Adoption. The budget shall be adopted by the affirmative vote of a majority of the members of the Council on or before the last day of the fiscal year currently ending. If the Council fails to adopt the budget by this date, amounts appropriated for the current operations for the current fiscal year shall be deemed adopted for the ensuring fiscal year on a pro-rated month-to-month basis until the Council shall adopt a budget.
Budgeted items appropriated. Adoption of the budget shall constitute an appropriation of the amounts specified therein as expenditures.
Supplemental appropriations; insufficient revenues. The Council may by ordinance make supplemental appropriations if the City Manager certifies that funds will be available for such expenditures. If at any time during the fiscal year it appears probable to the City Manager that the revenues available will be insufficient to meet the amount appropriated, it shall be reported to the Council without delay.
Amendments after adoption. The City Manager may transfer all or any part of any unencumbered appropriation balance among accounts within a department. The Council may by ordinance transfer part or all of an unencumbered appropriation balance from one department to another. Monies held in the equipment reserve fund, the contingency fund, or in the undesignated general fund balance shall be transferred or encumbered only by ordinance of the Council.
Appropriations lapse. All appropriations shall lapse at the end of the fiscal year to the extent that they shall not have been spent or lawfully encumbered.
Prohibited payments and obligations. No payment shall be made or obligation incurred against any allotment or appropriation except in accordance with appropriations duly made and unless the City Manager or his or her designee first certifies that there is a sufficient unencumbered balance in such allotment or appropriation and that sufficient funds therefrom are or will be available to cover the claim or meet the obligation when it becomes due and payable. Any authorization of payment or incurring of obligation in violation of the provisions of this Charter shall be void and payment so made illegal; such action shall be cause for removal of any officer who knowingly authorized or made such payment or incurred such obligation, and he or she shall also be liable to the City for any amount so paid. However, except where prohibited by law, nothing in this Charter shall be construed to prevent the making or authorizing of payments or making of contracts for capital improvements to be financed wholly or partly by the issuance of bonds or to prevent the making of any contract or lease providing for payments beyond the end of the fiscal year, provided that such action is made or approved by ordinance.
Public records. Copies of the budget and the capital program as adopted shall be public records and shall be made available to the public at suitable places in the City.
Taxes as authorized by law shall be levied by ordinance.
The City shall be authorized to sell any bonds as may now or hereafter be authorized by law. Bonds sold by the City may be sold at private or public sale as authorized by law. In the event such bonds are to be sold at public sale, the same shall be sold upon sealed proposals after reasonable public notice has been given provided by ordinance or otherwise by law. Any public sale shall be conducted according to the terms and conditions as may be provided by ordinance.