City of Lake Saint Louis, MO
St. Charles County
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Table of Contents
Table of Contents
[Ord. No. 3047 §1, 3-5-2012]
The purpose of this Chapter is to define, establish procedures and provide basic standards for special events.
[Ord. No. 3047 §1, 3-5-2012]
A. 
The term "special event", as referenced in this Chapter, shall mean a temporary use of land or structures for one (1) or more of the following types of activities:
1. 
Non-commercial events. Any fundraising and/or not-for-profit event held outside an enclosed permanent structure; except as exempted by Section 250.030 of this Chapter.
2. 
Commercial events. Any commercial event held outside an enclosed permanent structure with the intent to sell, lease, rent or promote specific merchandise, services, product lines or other aspects of a business including, but not limited to, tent sales, arts and craft sales, trade shows or product demonstrations.
3. 
Public attractions. Any public event intended primarily for entertainment or amusement such as carnivals, concerts, festivals, barbeques or picnics; except as exempted by Section 250.030 of this Chapter.
[Ord. No. 3047 §1, 3-5-2012]
A. 
The following events are exempt from the terms and conditions of this Chapter:
1. 
Any not-for-profit and/or fundraising event, including, but not limited to, barbeques, picnics, car washes or baked good sales, that are less than forty-eight (48) hours in duration and in which no mechanical amusement devices, inflatables or mechanical game equipment are involved, and no City services or personnel are required.
2. 
Any event sponsored by the City.
3. 
Residential yard sales as regulated by the City of Lake Saint Louis' Municipal Code.
4. 
Any event held at a private dwelling including, but not limited to, private gatherings, open houses, weddings, showers and wakes.
5. 
Any event held in a City park, that are less than forty-eight (48) hours in duration and in which no mechanical amusement devices, inflatables or mechanical game equipment are involved, and no City services or personnel are required. The normal registration process for use of City parks facilities must still be followed.
[Ord. No. 3047 §1, 3-5-2012]
A. 
The City Clerk shall issue a permit for any special event, as referenced herein, within any zoning district, unless otherwise provided for within this Chapter. This permit shall not waive the requirement for any building permit, operating permit, special use permit, tent permit, liquor license, St. Charles County or other permit or license required by law for the proposed activity, facility or use associated with the special event. Additionally, City staff may establish any reasonable conditions deemed necessary to ensure compatibility with adjacent land uses and to minimize potential adverse impacts on adjacent properties and uses including, but not limited to:
1. 
Event-specific restrictions on the hour(s) and day(s) of the week of the operation at a specific location, duration of the event, size of the activity or other operational characteristics, including limited duration and the health, safety and welfare of the community;
2. 
Provisions for traffic control or security personnel to ensure the public safety and convenience;
3. 
Temporary arrangements for on-site rest room facilities, parking and traffic circulation;
4. 
Requirements for screening/buffering and guarantees for site restoration and cleanup following the special event.
[Ord. No. 3047 §1, 3-5-2012; Ord. No. 3331 §1, 10-6-2014]
A. 
The City Clerk shall issue a permit, as provided herein, when, after consideration of the application and other information as may otherwise be required, he/she finds that:
1. 
Land use compatibility. Any special event, as defined in this Chapter, shall be conducted on private property. The special event will be consistent with the intent of this Chapter and will not impair the normal, safe and effective operation of a permanent use on the same site nor endanger or be detrimental to the public health, safety or welfare or injurious to any adjacent property.
2. 
Hours of operation. The hours of operation of a special event, including setup and take down, shall be limited between the hours of 7:00 A.M. and 10:00 P.M., Sunday through Thursday, and 7:00 A.M. to 11:00 P.M., Friday and Saturday. Exceptions to these hours require approval by the Board of Aldermen.
3. 
Duration. The duration of a special event will not exceed ten (10) consecutive days. Exemption: Seasonal ice skating rinks shall be exempt from the ten-consecutive-day lime limit.
4. 
Traffic circulation. The special event will not cause undue traffic congestion or accident potential given anticipated attendance and the design of adjacent streets, intersections, parking and traffic controls.
5. 
Off-street parking. Off-street parking will be provided to meet the needs of the special event, and the event will not create a parking shortage for any other use. All off-street parking surfaces used for the special event shall be concrete or asphalt, unless an acceptable alternative is approved by City staff.
6. 
Area of parking lot dedicated to outdoor special events. No drives or maneuvering areas may be utilized within the special event area unless such drives or maneuvering areas are directly adjacent to the approved special event area, are not required for emergency access and are not deemed necessary by City staff to provide proper circulation through the lot.
7. 
Public safety, conveniences and litter control. Where applicable, adequate on-site restroom facilities and solid waste containers have been provided, as per City building code requirements. The applicant shall calculate the demand for such facilities and specify how the need will be addressed.
8. 
Appearances and nuisances. The event shall not generate excessive noise, dust, smoke, glare, spillover lighting or other forms of environmental or visual pollution.
9. 
Insurance coverage. Proof of general liability insurance coverage in an amount specified on the permit application is provided. If a special event is held on public property or extraordinary services are provided by the City, the applicant shall provide the City with a certificate of insurance identifying the City as an additional insured.
10. 
Signs. City staff shall review all signage in connection with the issuance of the special event permit. All signs shall be subject to all sign regulations in Chapter 430, Additional Development Standards.
11. 
Compliance with other regulations. The special event shall comply with all applicable City, County, State and Federal health, safety, environmental and other applicable requirements.
[Ord. No. 3047 §1, 3-5-2012]
A. 
City Services. If the applicant requests the City to provide extraordinary services or equipment or if City staff otherwise determines that extraordinary services (including, but not limited to, traffic control or security personnel) or equipment are required to protect the public health, safety or general welfare, the applicant shall be required to reimburse the City for the cost of the services if the services are not provided by the applicant. The City may require the applicant to submit a security deposit, in an amount and in the form approved by the City Attorney, prior to the event to ensure that the applicant complies with this provision.
B. 
Restoration Of Site. By 9:00 A.M. the morning following the event, the site shall be returned to its previous condition (including the removal of any temporary structure, all litter, signage, attention-attracting devices or other evidence of the special event and return of all ground cover that may have been disturbed or, in the alternative, measures to control erosion). Any exceptions to this requirement require the approval of the Board of Aldermen.
C. 
Permit To Be Displayed Or Made Available. The applicant shall post or otherwise display a valid special event permit and/or license from the City on the premises at all times during the duration of the event.
[Ord. No. 3047 §1, 3-5-2012; Ord. No. 3168 §1, 4-15-2013]
A. 
Any person seeking the issuance of a special events permit as herein required shall file an application with the City Clerk, on forms provided by the Administration Department. Most special event applications will be approved at the City staff level. Some special events can be quickly processed because they do not require many public services, while other special events rely heavily on public services. With this in mind, applications are to be timely submitted prior to the event for staff to perform their application review. In some instances, the special event application may require specific action that can only be approved by the Board of Aldermen and not City staff. Actions requiring Board of Aldermen approval shall be submitted to the City Clerk no later than Wednesday Noon prior to the next Board of Aldermen meeting. Section 250.090 provides conditions for special event applications requiring the Board of Aldermen approval. The application shall set forth the following information:
1. 
Name, address and telephone number of the person or organization seeking to conduct the special event. If the special event is proposed to be conducted for, on behalf of or by an organization, the name, address and telephone number of the headquarters of the organization and of the authorized and responsible leaders of such organization.
2. 
Description of the nature or type of special event to be conducted.
3. 
The address/location and date(s) and time(s) of the special event.
4. 
Number of people expected to attend the event.
5. 
The name, address and telephone number of the person who will be special event chairperson or managing officer and who will be responsible for its conduct.
6. 
A site plan showing the layout of the event, such as where interactive inflatable equipment, games, food tables, tents, etc., will be placed on the property.
7. 
If the special event is to be held by, on behalf of or for any person or persons other than the property owner, the applicant for such permit shall file with the City Clerk a communication in writing from the property owner authorizing the applicant to hold the special event.
8. 
Any additional information that City staff shall find reasonably necessary to determine whether a permit should be issued.
[Ord. No. 3047 §1, 3-5-2012]
Any vendor, business, or organization selling merchandise at a special event is required to have a City-issued business license. In lieu of individual vendor business licenses, the special event promoter or their designee can apply for a special event business license per the requirements in Chapter 605: Business Licenses, Permits and Miscellaneous Business Regulations. If a special event business license is not obtained, or the event does not receive a special event permit, applicable vendors must still obtain a business license per the requirements in Chapter 605: Business Licenses, Permits and Miscellaneous Business Regulations.
[Ord. No. 3047 §1, 3-5-2012]
A. 
The City Administrator shall review and may approve certain special events provided they meet the following requirements:
1. 
The event is requested by an existing licensed business within the City and is located on its business property and does not require the closure of public streets.
2. 
The duration of the event will not exceed three (3) days.
3. 
The event will not require the issuance of a liquor or firearms permit.
4. 
The maximum frequency of the same special event at the same address shall be less than three (3) times per calendar year.
B. 
All other applications for special permits that are not eligible to be approved by the City Administrator shall go before the Board of Aldermen for approval. The City Administrator has the authority to defer any permit application directly to the Board of Aldermen.
C. 
If a special event permit application is denied by the City Administrator, the applicant has the right to appeal the application to the Board of Aldermen.
[Ord. No. 3047 §1, 3-5-2012]
There will be no fee for the processing of a special event permit.
[Ord. No. 3047 §1, 3-5-2012]
The City Clerk shall send a copy of the special event permit to the fire district, and any other entity deemed appropriate by the City Clerk.
[Ord. No. 3047 §1, 3-5-2012]
No special event permit issued under the provisions of this Chapter shall be assigned or transferred to any other person or business or transferred to another location.
[Ord. No. 3047 §1, 3-5-2012]
City staff shall have the authority to stop or otherwise halt the conduct of any special event that is at any time presenting a threat to the health, safety or welfare of the inhabitants of, or visitors to, the City.