[Ord. No. 3047 §1, 3-5-2012]
The purpose of this Chapter is to define, establish procedures
and provide basic standards for special events.
[Ord. No. 3047 §1, 3-5-2012]
A.
The
term "special event", as referenced in this Chapter,
shall mean a temporary use of land or structures for one (1) or more
of the following types of activities:
1.
Non-commercial events. Any fundraising and/or not-for-profit event held outside an enclosed permanent structure; except as exempted by Section 250.030 of this Chapter.
2.
Commercial events. Any commercial event held outside
an enclosed permanent structure with the intent to sell, lease, rent
or promote specific merchandise, services, product lines or other
aspects of a business including, but not limited to, tent sales, arts
and craft sales, trade shows or product demonstrations.
[Ord. No. 3047 §1, 3-5-2012]
A.
The
following events are exempt from the terms and conditions of this
Chapter:
1.
Any not-for-profit and/or fundraising event, including, but not limited
to, barbeques, picnics, car washes or baked good sales, that are less
than forty-eight (48) hours in duration and in which no mechanical
amusement devices, inflatables or mechanical game equipment are involved,
and no City services or personnel are required.
2.
Any event sponsored by the City.
3.
Residential yard sales as regulated by the City of Lake Saint Louis'
Municipal Code.
4.
Any event held at a private dwelling including, but not limited to,
private gatherings, open houses, weddings, showers and wakes.
5.
Any event held in a City park, that are less than forty-eight (48)
hours in duration and in which no mechanical amusement devices, inflatables
or mechanical game equipment are involved, and no City services or
personnel are required. The normal registration process for use of
City parks facilities must still be followed.
[Ord. No. 3047 §1, 3-5-2012]
A.
The
City Clerk shall issue a permit for any special event, as referenced
herein, within any zoning district, unless otherwise provided for
within this Chapter. This permit shall not waive the requirement for
any building permit, operating permit, special use permit, tent permit,
liquor license, St. Charles County or other permit or license required
by law for the proposed activity, facility or use associated with
the special event. Additionally, City staff may establish any reasonable
conditions deemed necessary to ensure compatibility with adjacent
land uses and to minimize potential adverse impacts on adjacent properties
and uses including, but not limited to:
1.
Event-specific restrictions on the hour(s) and day(s) of the week
of the operation at a specific location, duration of the event, size
of the activity or other operational characteristics, including limited
duration and the health, safety and welfare of the community;
2.
Provisions for traffic control or security personnel to ensure the
public safety and convenience;
3.
Temporary arrangements for on-site rest room facilities, parking
and traffic circulation;
4.
Requirements for screening/buffering and guarantees for site restoration
and cleanup following the special event.
[Ord. No. 3047 §1, 3-5-2012; Ord.
No. 3331 §1, 10-6-2014]
A.
The City Clerk shall issue a permit, as provided herein, when, after
consideration of the application and other information as may otherwise
be required, he/she finds that:
1.
Land use compatibility. Any special event,
as defined in this Chapter, shall be conducted on private property.
The special event will be consistent with the intent of this Chapter
and will not impair the normal, safe and effective operation of a
permanent use on the same site nor endanger or be detrimental to the
public health, safety or welfare or injurious to any adjacent property.
2.
Hours of operation. The hours of operation
of a special event, including setup and take down, shall be limited
between the hours of 7:00 A.M. and 10:00 P.M., Sunday through Thursday,
and 7:00 A.M. to 11:00 P.M., Friday and Saturday. Exceptions to these
hours require approval by the Board of Aldermen.
3.
Duration. The duration of a special event will
not exceed ten (10) consecutive days. Exemption: Seasonal ice skating
rinks shall be exempt from the ten-consecutive-day lime limit.
4.
Traffic circulation. The special event will
not cause undue traffic congestion or accident potential given anticipated
attendance and the design of adjacent streets, intersections, parking
and traffic controls.
5.
Off-street parking. Off-street parking will
be provided to meet the needs of the special event, and the event
will not create a parking shortage for any other use. All off-street
parking surfaces used for the special event shall be concrete or asphalt,
unless an acceptable alternative is approved by City staff.
6.
Area of parking lot dedicated to outdoor special events. No drives or maneuvering areas may be utilized within the special
event area unless such drives or maneuvering areas are directly adjacent
to the approved special event area, are not required for emergency
access and are not deemed necessary by City staff to provide proper
circulation through the lot.
7.
Public safety, conveniences and litter control. Where applicable, adequate on-site restroom facilities and solid
waste containers have been provided, as per City building code requirements.
The applicant shall calculate the demand for such facilities and specify
how the need will be addressed.
8.
Appearances and nuisances. The event shall
not generate excessive noise, dust, smoke, glare, spillover lighting
or other forms of environmental or visual pollution.
9.
Insurance coverage. Proof of general liability
insurance coverage in an amount specified on the permit application
is provided. If a special event is held on public property or extraordinary
services are provided by the City, the applicant shall provide the
City with a certificate of insurance identifying the City as an additional
insured.
11.
Compliance with other regulations. The special
event shall comply with all applicable City, County, State and Federal
health, safety, environmental and other applicable requirements.
[Ord. No. 3047 §1, 3-5-2012]
A.
City Services. If the applicant requests the City to provide
extraordinary services or equipment or if City staff otherwise determines
that extraordinary services (including, but not limited to, traffic
control or security personnel) or equipment are required to protect
the public health, safety or general welfare, the applicant shall
be required to reimburse the City for the cost of the services if
the services are not provided by the applicant. The City may require
the applicant to submit a security deposit, in an amount and in the
form approved by the City Attorney, prior to the event to ensure that
the applicant complies with this provision.
B.
Restoration Of Site. By 9:00 A.M. the morning following
the event, the site shall be returned to its previous condition (including
the removal of any temporary structure, all litter, signage, attention-attracting
devices or other evidence of the special event and return of all ground
cover that may have been disturbed or, in the alternative, measures
to control erosion). Any exceptions to this requirement require the
approval of the Board of Aldermen.
C.
Permit To Be Displayed Or Made Available. The applicant
shall post or otherwise display a valid special event permit and/or
license from the City on the premises at all times during the duration
of the event.
[Ord. No. 3047 §1, 3-5-2012; Ord. No. 3168 §1, 4-15-2013]
A.
Any person seeking the issuance of a special events permit as herein required shall file an application with the City Clerk, on forms provided by the Administration Department. Most special event applications will be approved at the City staff level. Some special events can be quickly processed because they do not require many public services, while other special events rely heavily on public services. With this in mind, applications are to be timely submitted prior to the event for staff to perform their application review. In some instances, the special event application may require specific action that can only be approved by the Board of Aldermen and not City staff. Actions requiring Board of Aldermen approval shall be submitted to the City Clerk no later than Wednesday Noon prior to the next Board of Aldermen meeting. Section 250.090 provides conditions for special event applications requiring the Board of Aldermen approval. The application shall set forth the following information:
1.
Name, address and telephone number of the person or organization
seeking to conduct the special event. If the special event is proposed
to be conducted for, on behalf of or by an organization, the name,
address and telephone number of the headquarters of the organization
and of the authorized and responsible leaders of such organization.
2.
Description of the nature or type of special event to be conducted.
3.
The address/location and date(s) and time(s) of the special event.
4.
Number of people expected to attend the event.
5.
The name, address and telephone number of the person who will be
special event chairperson or managing officer and who will be responsible
for its conduct.
6.
A site plan showing the layout of the event, such as where interactive
inflatable equipment, games, food tables, tents, etc., will be placed
on the property.
7.
If the special event is to be held by, on behalf of or for any person
or persons other than the property owner, the applicant for such permit
shall file with the City Clerk a communication in writing from the
property owner authorizing the applicant to hold the special event.
8.
Any additional information that City staff shall find reasonably
necessary to determine whether a permit should be issued.
[Ord. No. 3047 §1, 3-5-2012]
Any vendor, business, or organization selling merchandise at a special event is required to have a City-issued business license. In lieu of individual vendor business licenses, the special event promoter or their designee can apply for a special event business license per the requirements in Chapter 605: Business Licenses, Permits and Miscellaneous Business Regulations. If a special event business license is not obtained, or the event does not receive a special event permit, applicable vendors must still obtain a business license per the requirements in Chapter 605: Business Licenses, Permits and Miscellaneous Business Regulations.
[Ord. No. 3047 §1, 3-5-2012]
A.
The
City Administrator shall review and may approve certain special events
provided they meet the following requirements:
1.
The event is requested by an existing licensed business within the
City and is located on its business property and does not require
the closure of public streets.
2.
The duration of the event will not exceed three (3) days.
3.
The event will not require the issuance of a liquor or firearms permit.
4.
The maximum frequency of the same special event at the same address
shall be less than three (3) times per calendar year.
B.
All
other applications for special permits that are not eligible to be
approved by the City Administrator shall go before the Board of Aldermen
for approval. The City Administrator has the authority to defer any
permit application directly to the Board of Aldermen.
C.
If
a special event permit application is denied by the City Administrator,
the applicant has the right to appeal the application to the Board
of Aldermen.
[Ord. No. 3047 §1, 3-5-2012]
There will be no fee for the processing of a special event permit.
[Ord. No. 3047 §1, 3-5-2012]
The City Clerk shall send a copy of the special event permit
to the fire district, and any other entity deemed appropriate by the
City Clerk.
[Ord. No. 3047 §1, 3-5-2012]
No special event permit issued under the provisions of this
Chapter shall be assigned or transferred to any other person or business
or transferred to another location.
[Ord. No. 3047 §1, 3-5-2012]
City staff shall have the authority to stop or otherwise halt
the conduct of any special event that is at any time presenting a
threat to the health, safety or welfare of the inhabitants of, or
visitors to, the City.
