[Rev. Ord.
No. 14, § 1, 10-21-1912]
The office of the City Clerk is hereby created.
[Rev. Ord.
No. 14, § 2, 10-21-1912]
It shall be the duty of the Mayor with the consent and approval
of the City Council, every two (2) years, at the first regular meeting
thereof held after each general election for the election of City
Officers, to appoint some suitable and competent person to the office
of the City Clerk.
[Rev. Ord.
No. 14 § 3, 10-21-1912]
The City Clerk shall hold his office for two (2) years from
the date of his appointment and until his successor is appointed and
qualified.
[Rev. Ord.
No. 14 § 3, 10-21-1912]
The person elected to the office of the City Clerk shall be
a competent accountant and a qualified voter of the City.
[Rev. Ord.
No. 14, § 3, 10-21-1912]
Before entering upon the duties of his office, the City Clerk
shall take and subscribe an oath or affirmation before the Mayor or
the Municipal Judge, that he possesses all the qualifications prescribed
for his office by law; that he will support the Constitution of the
United States and of the State; the provisions of all laws of this
State affecting Cities of the Third Class and the ordinances of the
City; and that he will faithfully demand himself in office.
[Rev. Ord.
No. 14, § 3, 10-21-1912]
Within fifteen (15) days after his appointment, and before entering
upon the discharge of the duties of his office, the City Clerk shall
execute to the City a bond in the sum of one thousand dollars ($1,000.00)
with good and sufficient sureties, conditioned that he will faithfully
discharge all the duties of his office as required by the laws of
the State governing Cities of the Third Class and the ordinances of
the City and that he will promptly pay over all monies coming into
his possession that belong to the City, at the time and in the manner
provided by law. Said bond with the Mayor's approval endorsed thereon,
shall be filed in the office of the City Treasurer, who shall preserve
and safely keep the same.
[Rev. Ord.
No. 14, § 5, 10-21-1912]
The City Clerk shall be the general accountant of the City and
the keeper of all public account books, accounts, vouchers, documents,
bonds and coupons paid or redeemed, and all papers relating to accounts
and contracts of the City, and its revenue, debt and fiscal affairs,
not required by law or ordinance to be placed in some other office
or kept by some other person. He shall keep in a set of books provided
for that purpose accurate accounts between the City and all officers
charged with the collection, custody or disbursement of public money,
and shall enter thereupon all receipts and payments, from what sources
derived and on what account paid. He shall keep a complete record
of all branches of the City revenue, opening an account with every
appropriation or fund which by law or ordinance, is made a separate
fund, crediting the same with all monies paid into the City Treasury
on account thereof, and charging said appropriation or fund with all
warrants drawn thereon. He shall keep a register of all warrants drawn
upon the City Treasurer, specifying the number, date, to whom payable,
on what fund or appropriation drawn, and the amount of each warrant.
He shall keep a record of all bonds and obligations of the City, date
of issue, for what purpose issued, rate of interest, time when principal
and interest become due, amount of principal, to whom payable and
the registered number of each bond and coupon. He shall draw all warrants
upon the City Treasurer, and shall express in the body of every warrant,
which he may draw upon the City Treasurer, the particular fund out
of which the same is to be paid.
[Rev. Ord.
No. 14, § 5, 10-21-1912]
The City Clerk shall give information in writing to the Mayor
and City Council, whenever required, upon any subject relating to
the fiscal affairs of the City, or touching and duties of his office.
[Rev. Ord.
No. 14, § 5, 10-21-1912]
The City Clerk shall have the custody of the public records,
the original rolls of ordinances and resolutions of the City Council,
and such other records, documents and papers of a public nature as
may be delivered into his custody. He shall affix the common Seal
of the City to all public instruments and official acts of the Mayor
which by law or ordinance, are required to be so attested, and countersign
the same, and affix the common Seal to and certify and record, document,
copies or papers or ordinances that may be required for evidence in
any court of this State or of the United States by any individual,
or that may be required for the use of any officers of the City, and
shall furnish to the City Attorney, any record or document in his
office necessary to be used in any proceeding in court to which the
City is a party.
[Rev. Ord.
No. 14 § 5, 10-21-1912]
The City Clerk shall attend all meetings of the City Council
and keep a correct journal of its proceedings.
[Rev. Ord.
No. 14, § 5, 10-21-1912]
The City Clerk shall prepare all certificates of elections,
commissions, appointments and other official documents required by
ordinance to be issued or which the Mayor in the discharge of his
duty is required to issue, and shall countersign and affix the common
Seal thereto.
[Rev. Ord.
No. 14, § 5, 10-21-1912]
The City Clerk shall keep a record of all certificates of election,
commissions, appointments and documents. He shall record the official
bonds of all City Officers and the bonds of all persons executed to
the City and placed in his custody. He shall record all City ordinances
passed except such as are published in any revision, and he shall
neatly label and file for safekeeping the original rolls of all ordinances
and resolutions of the City Council, and such other vouchers, papers,
records and documents as may be delivered into his custody. He shall
properly index all records of ordinances, resolutions and other documents
required by any law or ordinance to be recorded in his office.
[Rev. Ord.
No. 14, § 5, 10-21-1912]
The City Clerk shall prepare blank licenses for all purposes
for which licenses are required to be issued, and when required shall
cause the same to be issued, signing his name and affixing the Seal
of the City thereto, and shall keep an account with the collector
for such licenses and the amount of license tax thereon.
[Rev. Ord.
No. 14, § 5, 10-21-1912]
The City Clerk shall carefully and promptly execute every official
duty that may be required of him by virtue of State law, this Division
or other ordinances of the City.
[Rev. Ord.
No. 14, § 11, 10-21-1912]
If, in case of death, resignation, absence from the City, or
for any cause, a vacancy shall occur in the office of the City Clerk,
the Mayor with the consent and approval of the City Council shall
fill such vacancy by appointment, and for that purpose it shall be
the duty of the Mayor to convene the Council in special session.
The Mayor, with the consent and approval of the City Council
may appoint a Deputy City Clerk, who shall perform such duties as
may be designated by the Council and the City Clerk.
[Rev. Ord.
No. 14, § 12, 10-21-1912]
Whenever the City Clerk is unable to perform the duties of his
office, the City Council may, by resolution, appoint a temporary Clerk,
who shall have all the powers and perform all the duties of the regular
Clerk, and shall receive the same salary for the time he so acts,
but in no event shall both the regular Clerk and temporary Clerk receive
pay at the same time, nor shall the regular Clerk receive any pay
for the time he fails to perform the duties of his office as herein
provided.
[Rev. Ord.
No. 6, § 24, 10-21-1912]
No member of the City Council or other person shall take any
paper or document from the City Clerk's office without permission,
and all papers and documents withdrawn therefrom with permission shall
be returned by the person withdrawing the same uninjured and undefaced.
All papers and documents delivered to any committee or officer by
the City Clerk, for the purpose of reporting thereon, shall be returned
by the committee or officer at the time of making the report.
