[Ord. No. 99-36 §§ 1 — 2, 9-14-1999]
There is hereby created a Lexington Tourism Commission with the powers and duties as hereinafter set forth.
[Ord. No. 99-36 §§ 1 — 2, 9-14-1999; Ord. No. 2001-46 § 1, 8-14-2001]
The purpose of the Lexington Tourism Commission is to increase visitors to Lexington by promoting and preserving existing attractions, encouraging development of additional attractions, developing and promoting special events to attract visitors to Lexington and to work with other organizations, firms and agencies of State, County and local governments to attract visitors to Lexington.
[Ord. No. 99-36 §§ 1 — 2, 9-14-1999; Ord. No. 2000-27 § 1, 12-12-2000; Ord. No. 2007-13 § 1, 4-10-2007; Ord. No. 2009-26 § 1, 7-14-2009; Ord. No. 2012-10 § 1, 3-27-2012]
Composition. The Tourism Commission shall be comprised of seven (7) person, five (5) of whom shall be citizens of Lexington. Up to two (2) members of the Commission may be non-residents owning or operating businesses in Lexington and/or living in adjacent areas of Lafayette County. The Mayor with the approval of the City Council shall appoint such members. The Mayor shall make every effort reasonable to appoint persons with experience, expertise or interest in areas including, but not limited to: tourism, hotel/motel or bed and breakfast management, restaurant or food service and historic preservation. The Mayor shall also appoint a member of the City Council to serve as an ex officio, non-voting member of the Tourism Commission.
Term. Terms of membership shall be for three (3) years. The terms shall be staggered so that no more than three (3) members are appointed in any one (1) year. The members shall not serve more than two (2) complete terms consecutively, however they may be reappointed after a one (1) year absence.
Removal. Any member absent from more than three (3) meetings of the Commission in one (1) year shall be deemed an automatic resignation. Upon acceptance of the removal by the Commission, the City Council will be presented the name for their approval.
Resignation. Members may resign at any time by giving written notice to the Commission. Written notice delivered in person shall be effective upon delivery unless otherwise provided in the notice of resignation. Upon acceptance of the resignation by the Commission, the City Council will be presented the name for their approval.
Vacancies. The Commission will make a recommendation to the Mayor for presentation to City Council for approval. The appointment will be for the unexpired term. An unexpired term of more than eighteen (18) months to which a member is appointed shall be considered a complete term.
[Ord. No. 99-36 §§ 1 — 2, 9-14-1999; Ord. No. 2001-46 § 1, 8-14-2001; Ord. No. 2009-26 § 1, 7-14-2009; Ord. No. 2012-10 § 1, 3-27-2012]
Officers. The officers will be designated as Chairman, Assistant Chairman, Treasurer and Secretary and will be elected by and from the Tourism Commission at the first (1st) meeting of each fiscal year.
Term. Each officer shall not serve more than two (2) terms consecutively in one (1) office.
Duties Of The Chairman. The Chairman shall have the responsibility of presiding at all meetings of the Commission, to preserve order and enforce the rules thereof, and have the general supervision of the interest, the growth and development of the Tourism Commission and to perform such other duties as are incident to the office. The Chairman shall appoint committees as they are deemed necessary and shall be an ex officio of all committees. The Chairman will sign all documents that require signature to make them valid.
Duties Of The Assistant Chairman. The Assistant Chairman shall, in the absence of the Chairman, or in the event of the Chairman's disability, perform all duties of that office.
Duties Of Treasurer. The Treasurer shall receive and have custody of all funds, keeping accurate account of all receipts and disbursements, rendering a monthly account to the Tourism Commission, and a yearly account at the first (1st) meeting of each fiscal year. The Treasurer shall submit a copy of the monthly report to the City Council. The Treasurer shall submit all accounting records to the City Clerk for audit purposes at the end of each fiscal year. The Treasurer may delegate performance of any or all of these specific duties to the Executive Director, but shall have responsibility for regular oversight and review.
Duties Of Secretary. The Secretary shall take minutes of each meeting. Be responsible for publication and distribution of copies of the minutes, reports, and decisions to the members of the Commission. Give notice as provided herein by law for all public hearings conducted by the Commission. Advise the Mayor of vacancies on the Commission and the expiring terms of members. Prepare and submit to the Council a complete record of proceedings before the Tourism Commission on any manner requiring Council consideration. Submit minutes to City Hall for the permanent file. The Secretary may delegate performance of any or all of these specific duties to the Executive Director, but shall have responsibility for regular oversight and review.
Executive Director. The Commission shall interview persons for the position and make a recommendation to City Council for approval. The Executive Director shall take the necessary steps to market and promote a vigorous and constant tourism program, seeking counsel and guidance from the Commission. Shall be in charge of and handle all correspondence and details of the tourism office. Keep accurate office records and accounts. Shall deposit all funds received in such banks as may be designated by the Commission without necessary delay and provide the Treasurer with current records of all financial transactions. Shall be responsible for carrying out decisions of the Commission. Shall possess computer skills. If for any reason their tenure of office is terminated, the Executive Director must surrender all properties of the Tourism Commission and make final accounting of all matters pertaining to the Tourism Commission prior to being relieved of their responsibilities. Coordinates and oversees special events including, but not limited to, the Vintage Homes Tour and mini-tours. Manage priority projects designated by the Commission including, but not limited to, design and publication of brochures promoting Lexington as a tourist destination and contracts for design and placement of highway billboards. Maintain liaison with other organizations, firms and agencies of State, County and local government to promote visits to Lexington by individual and groups including, but not limited to, bus tours. Represent Lexington Tourism Commission at conventions and similar events. Supervise the staff and operation of the Tourism Commission's office. Develop applications for grants.
Compensation. The members of the Commission shall serve without compensation. The Commission and City Council with City Council having final approval shall determine the salary of the Executive Director.
[Ord. No. 99-36 §§ 1 — 2, 9-14-1999]
The fiscal year of the Tourism Commission shall begin on the first (1st) day of April and end on the last day of March of each year.
[Ord. No. 99-36 §§ 1 — 2, 9-14-1999; Ord. No. 2000-27 § 1, 12-12-2000; Ord. No. 2009-26 § 1, 7-14-2009]
A quorum consists of four (4) members of the appointed body of the Commission. All decisions or actions of the Tourism Commission shall be made by a majority vote of those members present and voting at any meeting where a quorum exists. No member shall vote on any matter that may materially or apparently be considered a conflict of interest.
[Ord. No. 99-36 §§ 1 — 2, 9-14-1999; Ord. No. 2009-26 § 1, 7-14-2009; Ord. No. 2012-10 § 1, 3-27-2012]
The Commission shall meet at least nine (9) times during the year. The date, time and place of the meeting shall be posted at City Hall seventy-two (72) hours in advance. Special meetings may be held as often as necessary at the call of the Chairman or by a quorum of the Commission members.
All business shall be conducted by parliamentary law with Robert's Rules of Order, Revised (current edition) being the authority.
[Ord. No. 99-36 §§ 1 — 2, 9-14-1999; Ord. No. 2009-26 § 1, 7-14-2009]
The Chairman shall establish such committees as deemed necessary and proper to carry out the purpose and policies of the Tourism Commission. The Chairman, with approval of the Commission, shall appoint or withdraw the committee members who are to serve on said committees.
[Ord. No. 99-36 §§ 1 — 2, 9-14-1999]
This Chapter may be altered, amended or repealed by action of two-thirds (2/3) majority vote of the members appointed. The proposed changes will be submitted to City Council for approval.