[Ord. No. 99-36 §§ 1 — 2, 9-14-1999]
There is hereby created a Lexington Tourism Commission with
the powers and duties as hereinafter set forth.
[Ord. No. 99-36 §§ 1 — 2, 9-14-1999; Ord. No. 2001-46 § 1, 8-14-2001]
The purpose of the Lexington Tourism Commission is to increase
visitors to Lexington by promoting and preserving existing attractions,
encouraging development of additional attractions, developing and
promoting special events to attract visitors to Lexington and to work
with other organizations, firms and agencies of State, County and
local governments to attract visitors to Lexington.
[Ord. No. 99-36 §§ 1 — 2, 9-14-1999; Ord. No. 2000-27 § 1, 12-12-2000; Ord. No. 2007-13 § 1, 4-10-2007; Ord. No. 2009-26 § 1, 7-14-2009; Ord. No. 2012-10 § 1, 3-27-2012]
A.
Composition. The Tourism Commission shall be comprised
of seven (7) person, five (5) of whom shall be citizens of Lexington.
Up to two (2) members of the Commission may be non-residents owning
or operating businesses in Lexington and/or living in adjacent areas
of Lafayette County. The Mayor with the approval of the City Council
shall appoint such members. The Mayor shall make every effort reasonable
to appoint persons with experience, expertise or interest in areas
including, but not limited to: tourism, hotel/motel or bed and breakfast
management, restaurant or food service and historic preservation.
The Mayor shall also appoint a member of the City Council to serve
as an ex officio, non-voting member of the Tourism Commission.
B.
Term. Terms of membership shall be for three (3)
years. The terms shall be staggered so that no more than three (3)
members are appointed in any one (1) year. The members shall not serve
more than two (2) complete terms consecutively, however they may be
reappointed after a one (1) year absence.
C.
Removal. Any member absent from more than three
(3) meetings of the Commission in one (1) year shall be deemed an
automatic resignation. Upon acceptance of the removal by the Commission,
the City Council will be presented the name for their approval.
D.
Resignation. Members may resign at any time by giving
written notice to the Commission. Written notice delivered in person
shall be effective upon delivery unless otherwise provided in the
notice of resignation. Upon acceptance of the resignation by the Commission,
the City Council will be presented the name for their approval.
E.
Vacancies. The Commission will make a recommendation
to the Mayor for presentation to City Council for approval. The appointment
will be for the unexpired term. An unexpired term of more than eighteen
(18) months to which a member is appointed shall be considered a complete
term.
[Ord. No. 99-36 §§ 1 — 2, 9-14-1999; Ord. No. 2001-46 § 1, 8-14-2001; Ord.
No. 2009-26 § 1, 7-14-2009; Ord. No. 2012-10 § 1, 3-27-2012]
A.
Officers. The officers will be designated as Chairman,
Assistant Chairman, Treasurer and Secretary and will be elected by
and from the Tourism Commission at the first (1st) meeting of each
fiscal year.
B.
Term. Each officer shall not serve more than two
(2) terms consecutively in one (1) office.
C.
Duties Of The Chairman. The Chairman shall have
the responsibility of presiding at all meetings of the Commission,
to preserve order and enforce the rules thereof, and have the general
supervision of the interest, the growth and development of the Tourism
Commission and to perform such other duties as are incident to the
office. The Chairman shall appoint committees as they are deemed necessary
and shall be an ex officio of all committees. The Chairman will sign
all documents that require signature to make them valid.
D.
Duties Of The Assistant Chairman. The Assistant
Chairman shall, in the absence of the Chairman, or in the event of
the Chairman's disability, perform all duties of that office.
E.
Duties Of Treasurer. The Treasurer shall receive
and have custody of all funds, keeping accurate account of all receipts
and disbursements, rendering a monthly account to the Tourism Commission,
and a yearly account at the first (1st) meeting of each fiscal year.
The Treasurer shall submit a copy of the monthly report to the City
Council. The Treasurer shall submit all accounting records to the
City Clerk for audit purposes at the end of each fiscal year. The
Treasurer may delegate performance of any or all of these specific
duties to the Executive Director, but shall have responsibility for
regular oversight and review.
F.
Duties Of Secretary. The Secretary shall take minutes
of each meeting. Be responsible for publication and distribution of
copies of the minutes, reports, and decisions to the members of the
Commission. Give notice as provided herein by law for all public hearings
conducted by the Commission. Advise the Mayor of vacancies on the
Commission and the expiring terms of members. Prepare and submit to
the Council a complete record of proceedings before the Tourism Commission
on any manner requiring Council consideration. Submit minutes to City
Hall for the permanent file. The Secretary may delegate performance
of any or all of these specific duties to the Executive Director,
but shall have responsibility for regular oversight and review.
G.
Executive Director. The Commission shall interview
persons for the position and make a recommendation to City Council
for approval. The Executive Director shall take the necessary steps
to market and promote a vigorous and constant tourism program, seeking
counsel and guidance from the Commission. Shall be in charge of and
handle all correspondence and details of the tourism office. Keep
accurate office records and accounts. Shall deposit all funds received
in such banks as may be designated by the Commission without necessary
delay and provide the Treasurer with current records of all financial
transactions. Shall be responsible for carrying out decisions of the
Commission. Shall possess computer skills. If for any reason their
tenure of office is terminated, the Executive Director must surrender
all properties of the Tourism Commission and make final accounting
of all matters pertaining to the Tourism Commission prior to being
relieved of their responsibilities. Coordinates and oversees special
events including, but not limited to, the Vintage Homes Tour and mini-tours.
Manage priority projects designated by the Commission including, but
not limited to, design and publication of brochures promoting Lexington
as a tourist destination and contracts for design and placement of
highway billboards. Maintain liaison with other organizations, firms
and agencies of State, County and local government to promote visits
to Lexington by individual and groups including, but not limited to,
bus tours. Represent Lexington Tourism Commission at conventions and
similar events. Supervise the staff and operation of the Tourism Commission's
office. Develop applications for grants.
H.
Compensation. The members of the Commission shall
serve without compensation. The Commission and City Council with City
Council having final approval shall determine the salary of the Executive
Director.
[Ord. No. 99-36 §§ 1 — 2, 9-14-1999]
The fiscal year of the Tourism Commission shall begin on the
first (1st) day of April and end on the last day of March of each
year.
[Ord. No. 99-36 §§ 1 — 2, 9-14-1999; Ord. No. 2000-27 § 1, 12-12-2000; Ord. No. 2009-26 § 1, 7-14-2009]
A quorum consists of four (4) members of the appointed body
of the Commission. All decisions or actions of the Tourism Commission
shall be made by a majority vote of those members present and voting
at any meeting where a quorum exists. No member shall vote on any
matter that may materially or apparently be considered a conflict
of interest.
[Ord. No. 99-36 §§ 1 — 2, 9-14-1999; Ord. No. 2009-26 § 1, 7-14-2009; Ord.
No. 2012-10 § 1, 3-27-2012]
A.
The Commission shall meet at least nine (9) times during the year.
The date, time and place of the meeting shall be posted at City Hall
seventy-two (72) hours in advance. Special meetings may be held as
often as necessary at the call of the Chairman or by a quorum of the
Commission members.
B.
All business shall be conducted by parliamentary law with Robert's
Rules of Order, Revised (current edition) being the authority.
[Ord. No. 99-36 §§ 1 — 2, 9-14-1999; Ord. No. 2009-26 § 1, 7-14-2009]
The Chairman shall establish such committees as deemed necessary
and proper to carry out the purpose and policies of the Tourism Commission.
The Chairman, with approval of the Commission, shall appoint or withdraw
the committee members who are to serve on said committees.
[Ord. No. 99-36 §§ 1 — 2, 9-14-1999]
This Chapter may be altered, amended or repealed by action of
two-thirds (2/3) majority vote of the members appointed. The proposed
changes will be submitted to City Council for approval.
