A.
Appointment. A Township Clerk shall be appointed by the Council,
pursuant to the Charter, for a term of three years beginning on the
first day of January 1980, and on January 1 every three years thereafter,
provided that any appointment to fill a vacancy shall be for the unexpired
term only. Prior to appointment, the Township Clerk shall have been
qualified by training or experience to perform the duties of the office.
B.
Duties of Township Clerk. The Township Clerk shall have the following
functions, powers and duties:
(1)
Serve as Clerk of the Council, keep the minutes and records of its
proceedings and maintain, compile and index its ordinances and resolutions
as required by the Charter.
(2)
Provide secretarial and clerical services to the members of the Council
in the discharge of their official duties.
(3)
Have custody of the Township's Seal and affix it to such books, papers
and documents as may be authorized pursuant to law.
(4)
Have and take custody of all official books, papers and documents
of the Township for which no other repository is provided by Charter
or ordinance, and preserve and keep them safely.
(5)
Perform such licensing functions as are vested in the Clerk by the
licensing provisions of state laws or by ordinances of the Township
of Mine Hill.
(6)
The Clerk shall publish ordinances as required by law and shall file
in the Clerk's office the requisite proofs for such publications.
(7)
The Township Clerk shall also issue certificates as to liability
for assessment for municipal improvements in accordance with provisions
of the Laws of 1946, Chapter 269 (N.J.S.A. 54:5-18.1 et seq.).
(8)
Certificates as to land subdivisions. The Township Clerk shall also issue certificates as to approval of subdivisions of land, when a land subdivision has been approved in accordance with Chapter 310, Land Use, of this Code, and also perform such other functions assigned to the Township Clerk by said Chapter 310, Land Use, and the Municipal Land Use Law (Chapter 291, Laws 1975).
(9)
Attend all Council meetings.
(10)
Prepare agendas for all Council meetings and send and deliver copies thereof as provided in § 7-22 of this chapter.
(11)
Issue notices to all Council members, the Mayor, Business Administrator,
Township Attorney, Township Engineer and all other persons whose attendance
may be required of all meetings of the Council.
(12)
Perform all the functions required of municipal clerks by the General
Election Law (Title 19 of the Revised Statutes) and any other law
or ordinance regulating elections and receive the fees prescribed
therefor.
(13)
Have such other and additional functions, powers and duties as may
be prescribed by law or ordinance, or as the Council may otherwise
assign.
C.
Salary of Township Clerk. The compensation to be paid the Township
Clerk shall be fixed annually by the Council as a part of the Township's
Annual Salary Ordinance.
A.
Establishment of office. Pursuant to the authority of N.J.S.A. 40A:9-135,
there is hereby created for the Township of Mine Hill the office of
Deputy Municipal Clerk, who shall be known as the "Deputy Township
Clerk."
B.
Term. The Deputy Township Clerk shall be appointed by the Council
for a term of two years. Any appointment to fill a vacancy in the
office of Deputy Township Clerk shall be for the unexpired term only.
C.
Salary. The compensation to be paid the Deputy Township Clerk shall
be fixed annually by the Council as a part of the Township's Annual
Salary Ordinance.
D.
Duties.
(1)
In the absence or disability of the Township Clerk, the Deputy Township
Clerk shall perform all the duties and have all of the powers of the
Township Clerk.
(2)
The Deputy Township Clerk shall generally assist the Township Clerk
in the performance of the duties and functions assigned to the Township
Clerk by this Code, other ordinances of the Township and by state
law.
(3)
The Deputy Township Clerk shall also perform such other duties as
the Council may assign.
A.
Appointment and term. The Township Attorney shall be appointed by
the Mayor with the advice and consent of the Council for a term of
two years and continuing until a successor has been appointed and
qualified. The initial term of the Township Attorney appointed hereunder
shall commence on January 1, 1980, and on January 1 every two years
thereafter.
B.
Qualifications. The Township Attorney shall be licensed to practice
law in the State of New Jersey and shall provide legal services to
the Township as a professional consultant.
C.
Duties.
(1)
The Township Attorney shall represent the Township in all legal matters
and shall advise and assist the Mayor, the Council, Business Administrator
and the department heads as required in the administration of the
Township government. He shall attend meetings of the Council, draft
ordinances and resolutions and give opinions and rulings on questions
of law which may arise at Council meetings. He shall prepare or approve
all legal instruments relating to the business of the Township. He
shall represent the Township in any litigation and conduct trials,
appeals and other proceedings affecting the interest of the Township
as directed by the Mayor or Council.
(2)
The Township Attorney shall also:
(a)
Maintain records of all actions, suits, proceedings and matters
which relate to the Township's interest and report thereon from time
to time as the Mayor or Council may require.
(b)
Have power to enter into any agreement, compromise or settlement
of any litigation in which the Township is involved, subject to the
approval of the Council.
(3)
Upon the termination of his (her) service with the Township, the
Township Attorney shall forthwith surrender to his (her) successor
all Township property, papers and records, together with a written
consent to substitution of his (her) successor in any pending actions
or proceedings.
D.
Compensation. The Township Attorney shall be paid for legal services
rendered to the Township at such rates as may be fixed annually by
ordinance, or in the absence of such ordinance, as may be agreed upon
by the Mayor with the approval of the Council, within available appropriations.
The Township Attorney shall submit vouchers for his (her) services
not less than monthly.
E.
Special counsel. Whenever the interests of the Township so require,
the Mayor, with the advice and consent of the Council, or the Council
may, upon the recommendations of the Township Attorney, within the
limits of available appropriations, appoint special counsel to assist
the Township Attorney in the preparation, trial or argument of any
issue or in such other capacity as the Township Attorney may determine.
If the Township Attorney should be disqualified with respect to any
matter, the Mayor, with the advice and consent of the Council, or
the Council may appoint special counsel to represent the Township
for and with respect to such matters. The Mayor, with the advice and
consent of the Council, may appoint special counsel to negotiate,
advise and represent the Township in labor negotiations with unions
organized to represent the employees within the limits of available
appropriations.
F.
Municipal Prosecutor.
(1)
Appointment. The Mayor, with the advice and consent of the Council,
may appoint a Municipal Prosecutor to represent the Township in matters
before the Municipal Court. The term shall be for one year, commencing
January 1, and shall continue until a successor has been appointed
and qualified.
(2)
Compensation. The Municipal Prosecutor shall be paid for his (her)
services at such rates as may be fixed annually by the Council by
ordinance, or in the absence of such ordinance, as may be agreed upon
by the Mayor with the approval of the Council, within available appropriations.
(3)
Duties.
(a)
The Municipal Prosecutor shall represent the Township in traffic
violations, matters requiring action by the grand jury and in other
matters coming before the Mine Hill Township Municipal Court, except
for those matters which the Township Attorney deems it advisable and
in the best interests of the Township to be handled by the Township
Attorney rather than the Municipal Prosecutor.
(b)
If a Municipal Prosecutor is not appointed, the duties of the
Municipal Prosecutor shall be performed by the Township Attorney.
A.
Appointment and term. A Township Engineer shall be appointed by the
Mayor with the advice and consent of the Council for a term of one
year, commencing January 1, and continuing until a successor has been
appointed and qualified.
B.
Qualifications. The Township Engineer shall be licensed to practice
engineering in the State of New Jersey and shall also be a licensed
New Jersey land surveyor, or shall be associated with an engineering
firm which employs a licensed New Jersey land surveyor. The Township
Engineer shall render engineering services to the Township as a professional
consultant.
C.
Duties. The duties of the Township Engineer shall be as follows:
(1)
Prepare, or cause to be prepared, plans and specifications for public
works and improvements undertaken by the Township, either by the Township
Public Works Department or by public contract.
(2)
Coordinate the activities of consulting engineers that may be retained
from time to time by the Township in connection with the contractual
responsibilities of such engineers and examine and reject or approve
all vouchers submitted for work performed by contractors in accordance
with improvement contracts entered into by the Township.
(3)
Provide and maintain surveys, maps, plans, specifications and operating
records with respect to public works and facilities owned or operated
by the Township and maintain an index of as-built plans of all Township
construction.
(4)
Provide technical and engineering advice and assistance to other
Township departments as required by the department head.
(5)
Review and report on all proposed sketches, preliminary and final subdivision plats and site plans, to ensure their conformity with Chapter 310, Land Use, of this Code and with all other ordinances relating to land use requirements, when directed to do so by the Township Planning Board.
(6)
Review and approve all proposed improvements prior to the granting
of preliminary and final subdivision and site plan approval by the
Planning Board and inspect and approve all improvements during the
course of construction and prior to the release by the Township of
any performance guaranties when directed to do so by the Planning
Board, the Mayor, the Council or any other Township official or body
having jurisdiction.
(7)
Maintain the Township Tax Map for the Division of Assessments and
the Township Tax Assessor and be responsible for promptly recording
thereon all changes from information provided by the Township Tax
Assessor, and otherwise amending and updating the Tax Map, as directed
by the Mayor, Business Administrator or other Township official having
jurisdiction within the limits of available appropriations for such
services.
(8)
Coordinate the planning, construction and expansion of the water
and sewer facilities and roads and other utilities and public works
of the Township in accordance with the needs of the Township and available
funds.
(9)
Supervise the inspection and testing of all work performed in connection
with the construction, expansion and repair of water and sewer facilities
and roads and other utilities and public works of the Township.
(10)
Prepare an annual report on the progress and status of water and
sewer facilities, roads and other utilities and public works of the
Township through the Business Administrator or the Mayor.
(11)
Assist the Township Attorney in procuring easements from property
owners as may be required in connection with any sewer or water expansion
program, and in connection with the county and/or Township road programs
or other public works programs.
(12)
Attend such meetings of the Planning Board, Council and other boards
or agencies as may be required by the Chairman, President or presiding
officer, within the limits of available appropriations for such services.
(13)
Perform all engineering assignments and services as required and
requested by the Planning Board.
(14)
If requested by the Township Attorney, assist in updating the existing
planning and zoning legislation of the Township.
(15)
Determine the accuracy of all vouchers submitted for labor and material
supplied by contract or otherwise within the scope of engineering.
(16)
Maintain a bond chart, listing all performance and maintenance bonds
delivered to the Township, guaranteeing construction of improvement
by developers, indicating the following information: name of development,
number of lots in each development, date of bond, date by which all
work will be completed under terms of the bond, date by which claim
under bond must be filed, and date by which suit must be started,
and any other pertinent information which may be required from time
to time by the department head of any department having jurisdiction
over such development and construction, or any phase thereof.
(17)
Submit monthly reports, giving an account of all engineering operations
to the Council.
(18)
Employ additional engineering consultants and assistance in the performance
of engineering services, with the prior approval of the Mayor and
the consent of the Council, within available appropriations.
(19)
Surrender, upon expiration of term of office, resignation or removal,
any or all Township property, including records, plans, specifications,
contracts, supplies and equipment, as well as all work products and
all things necessary for the uninterrupted continuation of the office
and duties of Township Engineer.
(20)
Provide the Mayor during the months of November and December with
estimates of engineering fees and expenses for the ensuing budget
year and appear before the Mayor or the Business Administrator at
public hearings.
(21)
Prepare proposals, instructions, specifications and advertisements
for public bidding, assist the Township Attorney and the Business
Administrator in reviewing bids and in the preparation of contracts
and other documents in connection therewith.
(22)
Perform such other engineering services and duties as may be required
under and by virtue of Township ordinances and state law, and as may
be assigned by the Mayor and Council.
D.
Compensation. The Township Engineer shall be paid for his (her) services
at such rates as may be fixed annually by the Council by ordinance,
or in the absence of such ordinance, as may be agreed upon by the
Mayor with the approval of the Council, within available appropriations.
The Township Engineer shall submit vouchers for his (her) services
not less than monthly.
An Auditor shall be appointed by the Council for a term of one
year, commencing January 1 and until his successor has been appointed
and qualified. The Auditor of the Township shall receive such compensation
as provided by ordinance for services performed, or in the absence
of such ordinance, as may be agreed upon by the Mayor with the approval
of the Council, within the limits of available appropriations. He
shall make an annual audit of the books, accounts and financial transactions
of the Township in accordance with the provisions of the "Local Fiscal
Affairs Law" (N.J.S.A. 40A:5-1 et seq.). The Township Auditor shall
perform such other services as may be requested by the Mayor or Council.
[Added 6-15-1989 by Ord. No. 425-89]
A.
Office created. The office of Chief Financial Officer is hereby created
in and for the Township of Mine Hill.
B.
Appointment. The Chief Financial Officer of the Township shall be
appointed by the Mayor with the advice and consent of the Township
Council.
C.
Responsibilities. The responsibilities of the Chief Financial Officer
shall be to assure that the proper practices of fiscal administration
in local government set forth in N.J.S.A. 52:27BB-25 et seq. are carried
out.
D.
Qualifications. The qualifications for the position of Chief Financial
Officer shall be those as established by Section 2 of P.L. 1988, c.
110 (N.J.S.A. 40A:9-140.2, as amended), and after January 1, 1991,
no person shall be appointed or reappointed as a Chief Financial Officer
unless he or she holds a municipal finance office certificate issued
pursuant to the provisions of N.J.S.A. 40A:9-140.1 et seq. or otherwise
meets the requirements of N.J.S.A. 40A:9-140.13.
E.
Tenure. Any person who has served in the position of Chief Financial
Officer of the Township for a period of not less than five consecutive
years, and who is a holder of a municipal finance office certificate
issued in accordance with N.J.S.A. 40A:9-140.1 et seq., shall be granted
tenure of office upon filing with the Clerk of the municipality and
with the Division of Local Government Services in the Department of
Community Affairs a notification evidencing compliance with this section.
Thereafter, the person shall continue to hold office during good behavior
and efficiency and shall not be removed therefrom, except for just
cause and then only after a public hearing upon a written complaint
setting forth the charge or charges against him pursuant to N.J.S.A.
40A:9-140 or upon expiration or revocation of certification by the
Director of the Division of Local Government Services pursuant to
N.J.S.A. 40A:9-140.8.[1]
F.
Compensation. The compensation for the position of Chief Financial
Officer shall be established in the Township's Salary Ordinance.
G.
Chief Financial Officer shall serve as Township Treasurer. The Chief
Financial Officer shall perform any statutory duties of the municipal
treasurer, and any reference in the Township Code to a Township Treasurer
shall be deemed to be the Chief Financial Officer.
[Added 8-2-2012 by Ord. No. 19-12]
H.
Assistant to the Chief Financial Officer. The Mayor with the advice
and consent of the Council may appoint an assistant to the Chief Financial
Officer who shall assist the Chief Financial Officer and perform such
duties as are directed by the Chief Financial Officer. The compensation
for this position shall be established in the Township's Salary Ordinance.
[Added 8-2-2012 by Ord. No. 19-12]
[Added 8-2-2012 by Ord. No. 20-12[1]]
Appointment of Township Historian; compensation; report; assistants.
The Township Council may appoint a local historian who shall serve
as Mine Hill Township Historian at the pleasure of the Council. The
Council may provide such compensation as it deems appropriate for
the position. The Township Historian shall make an annual report to
the governing body and generally perform such duties as requested
by the governing body. The Township Historian shall be an ex officio
member of the Community and Recreation Advisory Committee and may
request citizens of the community to assist him in special projects
from time to time or as requested by the governing body.
The Township shall also appoint, engage and employ such other
officials, officers and employees as is required by law or the Charter,
or as hereinafter provided.