[R.O. 1996 § 115.080; CC 1990 § 2-131; Ord. No. 552 § 1, 2-23-1987]
There is hereby created and established
the office of City Administrator.
[R.O. 1996 § 115.090; CC 1990 § 2-132; Ord. No. 552 § 2, 2-23-1987]
A qualified person shall be appointed
City Administrator by the Mayor; such appointment shall be approved
by a majority of the Board of Aldermen. The person so appointed shall
serve at the pleasure of the Mayor and Board of Aldermen.
[R.O. 1996 § 115.100; CC 1990 § 2-133; Ord. No. 552 § 3, 2-23-1987; Ord.
No. 897 § 1, 5-9-1994; Ord. No. 2359 § 1, 4-27-2015; Ord. No. 2439, 8-13-2018]
The person appointed to the office
of City Administrator shall be at least twenty-five (25) years of
age, shall have qualifications and experience in financial, administration
and/or public relations fields, as determined by the Board of Aldermen.
Any person appointed to the office of City Administrator shall establish
appropriate residence as outlined in the respective employment agreement.
[R.O. 1996 § 115.110; CC 1990 § 2-134; Ord. No. 552 § 4, 2-23-1987]
The City Administrator, before entering
upon the duties of his/her office, shall file with the City a bond
in the amount of fifty thousand dollars ($50,000.00); such bond shall
be approved by the Board of Aldermen and such bond shall insure the
City for the faithful and honest performance of the duties of the
City and for rendering a full and proper account to the City for funds
and property which shall come into the possession or control of the
City Administrator. The cost of such bond shall be paid by the City;
however, should the City Administrator be covered by a blanket bond
to the same extent, such individual bond shall not be required.
[R.O. 1996 § 115.120; CC 1990 § 2-135; Ord. No. 552 § 5, 2-23-1987]
The City Administrator shall receive
such compensation as may be determined from time to time by the Board
of Aldermen.
[R.O. 1996 § 115.130; CC 1990 § 2-136; Ord. No. 552 § 6, 2-23-1987]
The City Administrator shall serve
at the pleasure of the Mayor and Board of Aldermen. The Mayor, with
the consent of a majority of the Board of Aldermen, may remove the
City Administrator from office at will, and such City Administrator
may also be removed by a two-thirds (2/3) vote of all the members
elected to the Board of Aldermen independently of the Mayor's approval
or disapproval. If requested, the Mayor and Board of Aldermen shall
grant the City Administrator a public hearing within thirty (30) days
following notice of such removal. During the interim, the Mayor, with
the approval of a majority of the Board of Aldermen, or by vote of
the Board of Aldermen without the Mayor's approval, may suspend the
City Administrator from duty, and may continue his/her salary for
not more than thirty (30) days following the final removal date; provided,
however, that, if the City Administrator shall be removed for acts
of dishonesty or acts of moral turpitude, such salary shall not be
continued.
[R.O. 1996 § 115.140; CC 1990 § 2-137; Ord. No. 552 § 7, 2-23-1987; Ord.
No. 847 § 2-137(e), 3-15-1993; Ord. No. 2156 § 3, 6-13-2011]
A.
Administrative Office. The City Administrator
shall be the Chief Administrative Assistant to the Mayor and as such
shall be the Administrative Officer of the City. Except as otherwise
specified by ordinance or by the law of the State, the City Administrator
shall coordinate and generally supervise the operation of all departments
of the City.
B.
Purchasing. The City Administrator shall
be the Purchasing Agent for the City and all purchases amounting to
less than five hundred dollars ($500.00) shall be made under his/her
direction and supervision, and all such purchases shall be made in
accordance with purchasing rules and procedures approved by the Board
of Aldermen.
C.
Budget. The City Administrator shall be
the Budget Officer of the City and shall assemble estimates of the
financial needs and resources of the City for each ensuing year and
shall prepare a program of activities within the financial power of
the City, including preparation of the annual budget with proper supporting
schedules and an analysis to be proposed to the Mayor and Board of
Aldermen for their final approval.
D.
Financial Reports. The City Administrator
shall make monthly reports to the Mayor and Board of Aldermen relative
to the financial condition of the City. Such reports shall show the
financial condition of the City in relation to the budget.
E.
Annual Reports.
1.
The City Administrator is authorized
to develop, implement and maintain a budget transfer system to properly
reallocate funds among line items to meet unforeseen expenditures
and meet service delivery needs subject to the following restrictions:
a.
Capital Expenditures. Capital expenditures
may not be transferred without Board approval. Adopted budget expenditures
for capital expenditures shall be utilized solely for the purpose
and item identified unless reallocated by the Board.
b.
Adopted Fund Budget. Budgeted funds
may be transferred between line items within a fund provided that
the total adopted expenditure authority for the fund is not increased.
Fund budget increases must be approved by the Board.
2.
The City Administrator shall revise
the adopted budget appropriately to reflect the transfer of funds
between line items and retain a record of budget transfers approved
throughout the fiscal year.
3.
Adopted budget appropriations do
not mandate expenditure unless the need continues to exist at the
time of purchase. The City Administrator may establish spending levels
below those budgeted if revenue collections are inadequate to fulfill
budgetary needs or service delivery needs require the reallocation
of resources.
F.
Personnel System. The City Administrator
shall act as the Personnel Officer for the City with the following
duties and roles:
1.
Shall recommend an appropriate position
classification system and pay plan to the Mayor and Board of Aldermen
for their approval.
2.
Is responsible for the appointment
of competent, qualified employees; provided that the appointment of
all department heads is subject to ratification by the Mayor and Board
of Aldermen.
3.
Shall have the authority and power
to dismiss, suspend and discipline in accordance with the personnel
policies and practices, all employees of the City.
4.
Is responsible for training all department
heads in the evaluation of all subordinate employees, such evaluation
to be reviewed by both the City Administrator and department heads.
5.
Review employee benefit plans and
make recommendations to the Mayor and Board of Aldermen for changes,
deletions, additions, or improvements.
6.
Coordinate the City's insurance program;
all such to be included in the annual report to the Mayor and Board
of Aldermen.
G.
Policy Formulation. The City Administrator
shall recommend to the Mayor and Board of Aldermen adoption of such
measures as he/she may deem necessary or expedient for the health,
safety, or welfare of the City or for the improvement of administrative
services for the City.
H.
Board Of Aldermen. The City Administrator
shall submit to the Mayor and Board of Aldermen a proposed agenda
for each Board of Aldermen meeting at least forty-eight (48) hours
before the time of the regular Board of Aldermen meeting.
I.
Boards And Committees. The City Administrator
shall work with all City Boards and Committees to help coordinate
the work of each.
J.
Attend Board Of Aldermen Meetings. The
City Administrator shall attend all meetings of the Board of Aldermen.
K.
Bid Specifications. The City Administrator
shall supervise the preparation of all bid specifications for services
and equipment, and receive sealed bids for presentation to the Board
of Aldermen.
L.
State And Federal-Aid Programs. The City
Administrator shall coordinate Federal and State programs which may
have application to the City.
M.
Conference Attendance. The City Administrator
shall attend State and regional conferences and programs applicable
to his/her office, and the business of the City, whenever such attendance
is directed and approved by the Board of Aldermen and Mayor.
N.
Public Information. The City Administrator
shall be responsible for keeping the public informed in the purposes
and methods of City Government through all available news media.
O.
Recordkeeping. The City Administrator shall
keep full and accurate records of all actions taken by him/her in
the course of his/her duties, and he/she shall safely and properly
keep all records and papers belonging to the City and entrusted to
his/her care; all such records shall be and remain the property of
the City and be open to inspection by the Mayor and Board of Aldermen
at all times.
P.
Miscellaneous. In addition to the foregoing
duties, the City Administrator shall perform any and all other duties
or functions prescribed by the Mayor and Board of Aldermen.
[R.O. 1996 § 115.150; CC 1990 § 2-138; Ord. No. 552 § 8, 2-23-1987; Ord.
No. 897 § 1, 5-9-1994; Ord. No. 2156 § 4, 6-13-2011]
A.
City Property. The City Administrator shall
have responsibility for all real and personal property of the City.
He/she shall have responsibility for all inventories of such property
and for the upkeep of all such property. Personal property may be
sold by the City Administrator only with approval of the Board of
Aldermen. Real property may be sold only with the approval of the
Board of Aldermen by resolution or ordinance.
B.
Set Administrative Policies. The City Administrator
shall have the power to prescribe such rules and regulations as he/she
shall deem necessary or expedient for the conduct of administrative
agencies subject to his/her authority, and he/she shall have the power
to revoke, suspend, or amend any rule or regulation of the administrative
service except those prescribed by the Board of Aldermen.
C.
Coordinate Departments. The City Administrator
shall have the power to coordinate the work of all the departments
of the City, and, at times of an emergency, shall have authority to
assign the employees of the City to any department where they are
needed for the most effective discharge of the functions of City Government.
D.
Investigate And Report. The City Administrator
shall have the power to investigate and examine or inquire into the
affairs or operation of any department of the City under his/her jurisdiction,
and shall report on any condition or fact concerning the City Government
requested by the Mayor or Board of Aldermen.
E.
Coordinate Officials. The City Administrator
shall have the power to overrule any action taken by a department
head, and may supersede him/her in the functions of his/her office.
F.
Appear Before Board Of Aldermen. The City
Administrator shall have the power to appear before and address the
Board of Aldermen at any meeting.
G.
May Not Supersede Actions Of Mayor And
Board. At no time shall the duties of the City Administrator supersede
an action by the Mayor and Board of Aldermen.
H.
Termination. The City Administrator shall
have the power to terminate subordinate employees at will.
[R.O. 1996 § 115.160; CC 1990 § 2-139; Ord. No. 552 § 9, 2-23-1987]
No member of the Board of Aldermen
shall directly interfere with the conduct of any department or duties
of employees subordinate to the City Administrator except at the express
direction of the Board of Aldermen, or with the approval of the City
Administrator.
