[R.O. 1996 § 115.200; Ord. No. 2359 § 1, 4-27-2015; Ord. No. 2439, 8-13-2018]
The Board of Aldermen shall elect
a Clerk for such Board, to be known as "the City Clerk," whose duties
and term of office shall be fixed by ordinance. Any person elected
to the office of City Clerk shall reside within twenty (20) miles
of City Hall.
[R.O. 1996 § 115.210; Code 1985,
§ 21.420; CC 1990 § 2-177; Ord. No. 496 § 2, 1-15-1985]
A.
The duties of the City Clerk shall include
the following:
1.
Keeping a journal of the proceedings
of the Board of Aldermen in typewritten form.
2.
Overseeing the City's filing system
for original and official records; responding to requests for information
from the Mayor, Board of Aldermen, staff and public.
3.
Administering official oaths and
oaths to elected officials, board/commission members and certain City
employees.
4.
Attending and taking minutes of all
Board of Aldermen meetings, workshops and events; developing and distributing
the agendas and packets of supporting documents.
5.
Publishing in a newspaper all reports
as required by law.
6.
Keeping a record of all ordinances
and resolutions, and furnishing the Mayor and Board of Aldermen copies.
7.
Overseeing and coordinating municipal
elections; accepting candidate filings, preparing and forwarding certification
to Election Board, preparing/proofing legal notices, monitoring candidate
compliance with election laws and implementing election changes as
mandated by State Statutes; coordinating special elections, such as
bond and sales tax elections.
8.
Answering correspondence on behalf
of the City.
10.
Planning, organizing and providing public notice of all hearings
and meetings and ensuring all meeting notices are posted publicly
and are in full compliance with State Statutes.
11.
Responsible for codification of the Code of Ordinances for the
City.
12.
Performing certification and recording for the City as required
on legal documents and other records requiring such certification;
sealing and attesting by signature to ordinances, resolutions and
contracts, easements, deeds, bonds or other documents requiring City
certification.
13.
Coordinating the process for liquor licenses, occupational license
and firework permits.
[R.O. 1996 § 115.220; Code 1985,
§ 21.440; CC 1990 § 2-178; Ord. No. 496 § 6, 1-15-1985]
The bond of the City Clerk shall
be fixed by ordinance of the Board of Aldermen based upon recommendations
of the auditor employed by the City. Such bond shall be furnished
by the City.
