[CC 1996 §105.470]
The extent to which employees receive fringe benefits shall
depend upon the individual's employment status with the City.
[CC 1996 §105.480]
A.
The
following benefits may be provided to full-time employees of the City:
1.
Group medical and dental insurance;
2.
Life insurance, accidental death and dismemberment insurance and
long-term disability insurance;
3.
Participation in employee development or training programs;
4.
Holidays;
5.
Vacation;
6.
Sick leave;
7.
Workers' Compensation;
8.
Gasoline expense reimbursement subject to approval of department
head with submitted gas receipt. Mileage not applicable;
9.
Other benefits as approved by the City Council.
[CC 1996 §105.490]
The City may provide a group hospitalization insurance plan
and a dental program to all full-time permanent employees. Information
on the medical and dental plans is available in the Administrative
Department.
[CC 1996 §105.500]
All permanent full-time City employees may be eligible for life
insurance coverage provided by the City.
[CC 1996 §105.510]
Employees may, with the approval of their department head, have
professional organization dues paid by the City, provided that the
membership benefits the employee in completing assigned duties and
responsibilities. Membership payments shall be subject to the availability
of funds as provided in the annual budget.
[CC 1996 §105.520]
Employees required to wear uniforms will be provided with such
clothing allocations as deemed appropriate by the department head.
In such case, the employee shall be required to wear the uniform clothing
and to return the full allocation of garments upon separation from
City service. The City shall replace uniform clothing damaged through
natural wear on the job, but not due to negligence by the employee.
The employee shall wear uniform clothing only en route to and from
work, while on duty and while working an approved part-time job. Prior
approval for the use of uniforms while in part-time employment is
mandatory. The City Council may establish clothing allowances where
deemed appropriate. In such instances, the employee shall be fully
responsible for all maintenance and replacement of uniform or clothing.
[CC 1996 §105.530]
A.
All
full-time employees shall be entitled to eighty (80) hours of holiday
leave per calendar year for which they shall receive full pay at their
standard rate. In order for an employee to receive pay for a holiday,
that employee must have been present at work on the scheduled workday
immediately preceding and following the holiday, work the holiday
if a scheduled workday or have been on an approved leave of absence
with pay for the day or days absent.
B.
Authorized
holidays shall be:
New Year's Day (January 1)
Dr. Martin Luther King's Birthday (Third (3rd) Monday in January)
Presidents' Day (Third (3rd) Monday in February)
Memorial Day (Last Monday in May)
Independence Day (July 4)
Labor Day (First (1st) Monday in September)
Thanksgiving Day (Fourth (4th) Thursday in November)
Friday after Thanksgiving
Christmas Eve (December 24)
Christmas Day (December 25)
C.
Whenever
a holiday falls on a Saturday, the Friday preceding shall be considered
such holiday; whenever a holiday falls on a Sunday, the Monday following
shall be considered such holiday.
[CC 1996 §105.540; Ord. No. 1047 §3, 11-25-2002]
A.
Vacation
shall accrue to all full-time employees and shall be based upon the
years of continuous, full-time employment with the City. The rates
of vacation for all full-time employees employed as of November 25,
2002 shall be established as follows:
1.
After one (1) full year of service — five (5) vacation days.
2.
Two (2) years up to five (5) years accrues 1.54 hours per week —
ten (10) vacation days.
3.
Five (5) years up to ten (10) years accrues 2.308 hours per week
— fifteen (15) vacation days.
4.
Ten (10) years up to fifteen (15) years accrues 3.077 hours per week
— twenty (20) vacation days.
5.
Fifteen (15) years up to twenty (20) years accrues 3.846 hours per
week — twenty-five (25) vacation days.
6.
Twenty (20) years up to thirty (30) years accrues 4.62 hours per
week — thirty (30) vacation days.
7.
Thirty (30) years and up accrues 5.38 hours per week — thirty-five
(35) vacation days.
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The rates of vacation for all full-time employees hired after
November 25, 2002, shall be established as follows:
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1.
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After one (1) full year — five (5) days.
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2.
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Two (2) years up to five (5) years — ten (10) days.
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3.
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Five (5) years up to fifteen (15) years — fifteen (15)
days.
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4.
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Fifteen (15) years up to twenty-five (25) years — twenty
(20) days.
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5.
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After twenty-five (25) years — twenty-five (25) days.
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No two (2) Clerks to be on vacation at the same time.
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B.
The
department head and the Mayor shall determine the time of year at
which time vacation may be taken.
C.
Vacation
shall be completed from the day the person becomes a full-time employee
of the City, but the employee shall not have benefit of any paid vacation
before completing at least twelve (12) months of continuous service.
Employees must use all accrued vacation time prior to their next anniversary
date. The Mayor may approve an extension from the anniversary date
but not to exceed six (6) months from said date.
D.
Earned
vacation benefits will be given at the new rate beginning January
1, 1996 as each employee meets their anniversary date.
Vacation leave normally shall be scheduled at least two (2)
weeks in advance and shall be granted in accordance with rates set
forth above, provided approval is given by the department head. Department
heads shall schedule vacation leaves with particular regard to the
operating requirement, order of requests and seniority of employees.
Vacation leave may not accrue from year to year. All annual leave
is based on continuous service. No temporary, part-time or seasonal
employee shall accrue any annual leave. No employee shall be permitted
to waive annual leave for the purpose of receiving double pay.
[CC 1996 §105.550]
A.
Sick
leave benefits, unlike vacation leave, is not something to which the
employee is automatically entitled to but is provided by the City
in an attempt to keep the employee from being seriously handicapped
financially if he/she is unable to work because of illness. For the
purpose of this Section, "personal illness" shall
include disability due to sickness, injury or accident rendering the
employee unable to adequately perform his/her normal duties.
1.
Sick leave benefits shall be paid for scheduled workdays of "personal
illness". No sick leave benefits shall be paid for "personal illness"
unless the employee is hospitalized or confined at home (except for
the time involved in visitation to the doctor). Abuse of sick leave
benefits or fabrication of illness in the use of sick leave benefits
shall be cause for suspension or dismissal.
2.
Accumulation of sick leave.
a.
The accumulation of sick leave time shall accrue at the rate of six
(6) hours per month beginning the first (1st) day of the first (1st)
full month after the employee is hired full-time. No sick leave benefits
shall be paid within the first six (6) months of continuous full-time
employment. In order to accrue the six (6) hours, the employee must
not utilize any sick leave during that month.
b.
Those employees who have from the previous regulations a sick leave
bank may only use the accumulated time for sick leave after five (5)
consecutive days of illness with documentation from the attending
physician.
c.
The current accruing bank of sick leave must be fully depleted before
using time from the initial former sick leave bank. No sick leave
benefits shall accrue in excess of thirty (30) days, two hundred forty
(240) hours. No sick leave will be compensated for at the time of
separation of employment.
3.
The Administration Department with assistance from the department
heads shall be responsible for monitoring the sick leave and verifying
the authenticity of absences. Monthly report will be made by the City
Clerk to the Council. When all accumulated sick pay benefits are depleted,
no other sick days will be compensated.
4.
In case of injury or accident which is compensable under the Workers'
Compensation laws of Missouri, the employees may elect to use accrued
sick leave benefits also. However, in no event shall the compensation
under Workers' Compensation and the sick leave benefits herein exceed
the regular rate of pay.
5.
No part-time or temporary employee shall be entitled to sick leave
benefits. No full-time employee shall be entitled to sick leave benefits
for any "personal illness" which shall result from any of the following:
a.
The use of drugs or intoxicants except when prescribed by a physician.
b.
Illness or injury intentionally self-inflicted.
c.
Illness or injury which shall be the result of the employee's own
gross misconduct or negligence.
d.
Disability or illness which shall occur while an employee is on leave
of absence, furlough or suspension from work, other than on a regularly
earned vacation.
6.
No sick leave benefits shall be paid for "personal illness" during
the holidays or in conjunction (prior to or after) scheduled days
off. The use of sick pay benefits shall not encumber the accumulation
of vacation leave.
7.
All sick leave benefits shall be approved by the appropriate department
head. The first (1st) day of any sick leave benefits will not be paid
unless at least two (2) hours notice in advance of such absence is
given to the department head or their designate.
8.
For sick leaves of more than two (2) consecutive days' duration,
the City will require, at the expense of the employee, an employee
to file competent written evidence from their doctors that such sick
leave usage was for an authorized purpose or reason and written evidence
that the employee is physically and mentally able to return to his/her
normal duties.
9.
Claiming sick leave benefits under any condition other than those
permitted by this Section or the falsification of any written evidence
by any employee of the City will be cause for disciplinary action
including suspension, demotion or dismissal and all other action and
remedies at law for the remedies at law for the recovery of all monies
paid to such employee guilty of this violation.
[CC 1996 §105.560]
A.
In
the case of occupational injury or illness incurred in the performance
of an employee's City job, such employee shall be granted occupational
injury pay effective immediately.
B.
Such
occupational injury pay shall be the regular base salary of such employee
less any amounts received during the same period from employee-provided
benefits such as Workers' Compensation.
C.
Such
occupational injury pay shall continue until the happening of the
earliest of these events:
1.
The date such employee shall be determined to be permanently disabled
pursuant to the State Workers' Compensation law;
2.
The date such employee is determined to be able to return to work
by the City's appointed physician; or
3.
The elapse of one hundred five (105) calendar days after the date
of the occurrence of the disabling event.
D.
In
the event such employee remains unable to return to work after one
hundred five (105) days, such employee may be paid for any accrued
sick leave or vacation time. Upon exhaustion of such leave time, such
employee shall receive Workers' Compensation payments and disability
benefits, if determined eligible.
E.
Employee's
may elect to utilize accrued sick leave or vacation leave to make
up the difference between their occupational injury pay or Workers'
Compensation benefits and their base pay. An employee desiring to
utilize this option shall submit a written request.
F.
When
the City requires a physician's report concerning an occupational
illness or injury suffered by an employee, the examination shall be
at the expense of the City and performed by a physician selected by
the City. Employees who are not satisfied with the physician's determination
may submit a report at their own expense from a physician of their
own choosing.
[CC 1996 §105.570]
In the event of the death of an immediate family member, a full-time
employee may be granted up to three (3) working days of said leave
to attend the funeral of that family member. The amount of time granted
shall be based upon the recommendation of the department head and
shall take into account such factors as relationship, travel and day
of the week on which the funeral is held. The purpose of this leave
is for funeral attendance and related memorial services. "Immediate
family" for the purpose of the Section is defined as: spouse,
child, grandchild, brother, sister, parent, father-in-law, mother-in-law,
sister-in-law, brother-in-law, grandparent of the employee, half and
stepparents, stepbrothers, stepsisters, half brother, half sister
or relative living in the same home of the employee. The employees
shall receive their regular straight hourly pay. Notice replacement
of parents by legal guardian: Employee upon request will
be excused, as provided for "parent" under bereavement pay, when the
employee's parents or employee's parents are not living.
[CC 1996 §105.580]
A department head with the approval of the City Council may
grant employee leave of absence without pay not to exceed ninety (90)
calendar days. Such leave shall be granted only when it will not result
in undue hardship to the City and when the employee requesting such
leave will not have to be replaced for the leave period. No leave
without pay shall be granted except upon written request of the employee.
Upon expiration of an approved leave without pay, the employee shall
be reinstated in the position held at the time leave was granted.
Failure on the part of an employee on leave to report at the end of
the leave period may be deemed cause for discharge. Benefits, including
health, dental, life or any other insurance, shall be discontinued
after one (1) month of leave of absence without pay. Vacation and
sick leave shall not accrue, nor other leaves of absence be available
to an employee while on leave without pay. An employee may, subject
to insurance policy restrictions, pay the entire portion of any premium,
plus one percent (1%) for administrative costs, for health, dental,
life or other group insurance policy offered by the City while the
employee is on leave of absence without pay.
[CC 1996 §105.590]
An absence of an employee from duty, including any absence for
a single day or part of a day, that is not authorized by a specific
grant of leave of absence under the provisions of these rules shall
be deemed to be an absence without leave. Any such absence shall be
without pay and, in addition, may be subject to disciplinary action.
Three (3) working days absence unexplained satisfactorily to the department
head may be deemed as voluntary separation from service.
[CC 1996 §105.600]
A.
An
employee leaving the City's service for enlistment or commission on
military service to the United States for a period of not more than
four (4) years, unless involuntarily extended by order of the President,
Governor, Congress or Service Secretary, is paid accrued vacation
for which he/she is eligible at the time of separation from the City
to perform military duty.
1.
Vacation and sick time does not accrue while on leave of absence
for extended military duty; however, total service with the City continues
while on military leave of absence;
2.
The returning veteran must apply for reinstatement within thirty
(30) days of separation from active military service and will be given
all rights guaranteed under the Federal Veterans Re-employment Act;
3.
The returning veteran begins accruing vacation and sick time immediately
upon return to employment and is eligible to take earned vacation
after thirty (30) days.
[CC 1996 §105.610]
A.
In
addition to leaves of absence otherwise authorized in these rules,
employees who are or may become members of the National Guard or any
reserve component of the Armed Forces of the United States shall be
entitled to leaves of absence from their respective duties, without
loss of time, pay, regular leave, impairment of efficiency rating
or of any other rights or benefits to which otherwise entitled, for
all period of military services during which they are engaged in the
performance of duty or training in the service of the United States
at the call of the President, Governor, Congress, Adjutant General
or Service Secretary, without regard to length of time and for a period
not to exceed a total of one hundred twenty (120) hours in any Federal
fiscal year.
1.
Military leave of absence in excess of eighteen (18) calendar days
in a calendar year will be granted as leave of absence without pay
and all rights and benefits guaranteed under Federal Law will be granted
to the employee.
2.
The employee may elect to use accrued vacation, compensatory time
or holidays to cover the period of absence with the consent of his/her
department head.
3.
Before military leave is granted, the employee must file a request
with his/her department head stating the dates of the period of absence
and forward a copy of orders as soon is received as evidence of such
duty for which military leave with pay is granted.
4.
Employees whose attendance is required at monthly weekend uniformed
training assemblies (UTA'S) will be allowed to attend. Employees must
notify their immediate supervisor of the dates for which UTA attendance
is required thirty (30) days in advance. Employees whose schedule
includes weekends will be given time off for UTA attendance, however,
the employee will be scheduled for alternate work time and will not
get an additional weekend off because of his/her UTA attendance.
5.
No member of the organized militia or reserve shall be discharged
from employment because of being a member of the organized militia
reserve, nor shall he/she be hindered or prevented from performing
any military service he/she may be called upon to perform by proper
authority nor otherwise be discriminated against or dissuaded from
enlisting or continuing his/her service in the militia or reserve
by threat or injury to him/her in respect to his/her employment.
[CC 1996 §105.620]
Any employee eligible and registered to vote in any election
held within this State or any primary election held in preparation
for such election, on the day of such election, shall be entitled
to leave from duty (if on duty) which would allow three (3) hours
of voting time between the time of opening and the time of closing
of the polls. This Section shall not apply to voter on the day of
election if there are three (3) successive hours while the polls are
open in which the employee is not on duty. Only the authorized supervisor
may specify the three (3) hours between the time of opening and closing
of the polls during which an employee may be granted voting leave.
Generally, said leave shall not exceed one (1) hour of paid on-duty
time for each election day. Exceptions may be arranged with the approval
of the department head. Employees may be required to show current
eligible voter registration cards to their supervisor prior to release
for voting purposes; and no employee shall be granted time off with
pay for voting who is not eligible to participate in a given election.
[CC 1996 §105.630]
Administrative leave may be authorized to provide time off for
employees who routinely work in excess of forty (40) hours per week
and who are not eligible for overtime pay or compensatory time off.
Exempt employees may have paid time off contingent on manpower requirements
of the affected department with the approval of their department head.
Administrative leave for department heads is subject to approval by
the Mayor.
[CC 1996 §105.640]
Employees shall be granted leaves of absence for required jury
duty or for any other required appearances before a court as a witness.
Such employee shall receive that portion of their regular salary which
will, together with their jury duty pay or fees, equal their total
salary for the same period.
[CC 1996 §105.650]
Employees requesting a leave of absence for any reason must
submit a request in writing. In order to receive consideration, the
requested leave shall be approved by the employee's department head.
[CC 1996 §105.660]
The City is a participant in the International City Management
Association Retirement Corporation. Payroll deductions will be made
for employees who choose to participate in this voluntary program.
Membership information is available in the Department of Administration.
[CC 1996 §105.670]
The City is a participant in the Aerospace Credit Union members.
Membership information is available in the Department of Administration.
[CC 1996 §105.680]
All City employees shall participate in the Federal Old-Age,
Survivors', Disability and Health Insurance program. Employees' contributions
are deducted each pay day pursuant to Federal law.
