There shall be a city clerk who shall be an officer of the city appointed by the city manager for an indefinite term, and who shall be head of the department of finance. Subject to such regulations as the council may prescribe, the city clerk shall collect or receive revenue and other money for the city, and shall deposit the same with the city treasurer or for the city treasurer in an account or accounts maintained by the city treasurer in a depository or depositories. The city clerk shall maintain or have maintained a general accounting system for the city government. He shall have such other powers, duties and functions as may be prescribed by the charter, by applicable law or by ordinance.
Within the department of finance, there shall be a city treasurer, who shall be an officer of the city appointed by the city manager for an indefinite term; provided also that the same person may be appointed both city clerk and city treasurer, and that the council by ordinance may provide that the city clerk shall be ex officio city treasurer and that an acting city clerk shall be ex officio acting city treasurer. Subject to such regulations as the council may prescribe, the city treasurer shall deposit funds received for the city in such depositories as the council may designate. He shall have such other powers, duties and functions as may be prescribed by the charter, by applicable law or by ordinance.
[Amended 2-7-1989 by resolution, approved at election 4-4-1989]
The trustees of the hospital trust authority for the city hospital or hospitals and the city manager, for all other offices, departments and agencies of the city government, subject to any regulations which the council may prescribe, shall contract for and purchase, or issue purchase authorizations for, all supplies, materials and equipment. Every such contract or purchase exceeding an amount to be established by ordinance shall require the prior approval of the council. The city manager also may transfer to or between offices, departments and agencies, or sell, surplus or obsolete supplies, materials and equipment, subject to such regulations as the council may prescribe.
Before the purchase of or contract for any supplies, materials or equipment, or the sale of any surplus or obsolete supplies, materials or equipment, ample opportunity for competitive bidding, under such regulations and with such exceptions as the council may prescribe, shall be given; but the council shall not except a particular contract, purchase or sale from the requirement of competitive bidding.
The council by ordinance may transfer some or all of the power granted to the city manager by this section to an officer appointed by and subordinate to the city manager.
The sale of any property, real or personal, including public utilities, or of any interest therein, the value of which is more than $5,000, shall be made only (1) by authority of an affirmative vote of a majority of the qualified electors of the city who vote on the question of approving or authorizing the sale at an election, or (2) by authority of a special nonemergency ordinance. Such ordinance shall be published in full in a newspaper of general circulation within the city within ten days after its passage, and shall include a section reading substantially as follows: "Section ______. This ordinance shall be referred to a vote of the electors of the city if a sufficient and legal referendum petition is properly filed within thirty days after its passage and publication; otherwise it shall go into effect thirty days after its passage and publication."
[Amended 2-7-1989 by resolution, approved at election 4-4-1989]
Public improvements may be made by the city government itself or by contract. The council shall award all contracts for public improvements or maintenance of public property, provided that the council may authorize the city manager to award such contracts not exceeding an amount to be determined by the council and subject to such regulations as the council may prescribe.
Every contract for public improvements or maintenance of public property shall be based upon specifications approved by the council. Said contracts and improvements will always comply with 61 O.S. § 101 et seq. (1974), known as the Public Competitive Bidding Act of 1974, or any amendment thereof.
After approval of the specifications, an advertisement of the proposed work or matter, including an invitation to bid thereon, shall be published at least one time in a daily newspaper of general circulation within the city. All bids submitted shall be sealed and shall be opened by the city manager or his designated agent and shall remain on file in the office of the city clerk and open for public inspection for at least forty-eight (48) hours before the council awards the contract for the work or matter. Such contract may be awarded only to the lowest and/or best responsible bidder. All bids may be rejected, and further advertisement and opportunity for competitive bidding may be given.
In the event there is any conflict between the actual language of this section of the charter and 61 O.S. § 101 et seq. (1974), known as the Public Competitive Bidding Act of 1974, or any amendment thereof, then said 61 O.S. § 101 et seq. (1974), known as the Public Competitive Bidding Act of 1974, or any amendment thereof, shall apply.
Neither any councilman nor the city manager shall sell or barter anything to the city or to a contractor supplying the city; or make any contract with the city; or purchase anything from the city other than those things which the city offers generally to the public (as for example, utility services), and then only on the same terms as are offered to the public. Any such officer violating this section, upon conviction thereof, shall thereby forfeit his office. Any violation of this section, with the knowledge, express or implied, of the person or corporation contracting with the city, shall render the contract voidable by the city manager or the council.
The fiscal year of the city government shall begin on the first day of July and shall end on the last day of June of every calendar year.
The council shall designate a qualified public accountant or accountants who shall make an independent audit of the accounts and evidences of financial transactions of the department of finance and of all other departments, offices and agencies keeping separate or subordinate accounts or making financial transactions, as of the end of every fiscal year at least, and who shall report to the council and to the city manager. In lieu of the above, the council may arrange with an appropriate state authority for such an audit when and if permitted by law.