[HISTORY: Adopted by the Board of Supervisors of the Township of Kidder 12-19-2013 by Ord. No. 162; amended in its entirety 4-18-2019 by Ord. No. 185. Subsequent amendments noted where applicable.]
The Board of Supervisors of the Township of Kidder does hereby establish the Kidder Township Emergency Services Capital Equipment Fund.
The purpose of the fund is to assist emergency services companies certified for operation within Kidder Township with the purchase of vehicles or major equipment purchases. The request should show that the need has been documented as set out in this chapter.
The Board of Supervisors will fund the Emergency Services Capital Equipment Fund as an expenditure from the general fund of the Township and from such other sources as the Board of Supervisors may, in their discretion, from time to time determine. The amount of the Emergency Services Capital Equipment Fund; the determination of funds directed into said fund, if any; and the decision on maintaining and continuing said Emergency Services Capital Equipment Fund shall be within the sole discretion of the Board of Supervisors.
An emergency services provider as recognized by the Board of Supervisors of the Township of Kidder may request a maximum of 60% of the purchase price of a vehicle or of a nonrecurring or infrequently recurring major equipment purchase. It is highly recommended that, when additional funds are required for the purchases described above, primary consideration be given to PEMA 2% loans and that every effort be made to purchase the best value vehicle or equipment that meets the operational requirements of the emergency services provider. The emergency services provider may first pursue grant opportunities for vehicle or equipment purchases prior to requesting fund support.
All vehicles or equipment determined to be needed by an individual emergency services provider shall have been first reviewed by the said provider for assurance that such equipment is reasonable and necessary and is not needlessly duplicated within the Township. This initial planning/coordination discussion and concurrence should be completed prior to any specific discussions with potential manufacturers or vendors and in sufficient time for the process to proceed in a timely manner. All requests for funding under this chapter shall be made to the Board of Supervisors. Of course, individual emergency services are free to purchase any items they wish at any time without the support of or from the Kidder Township Emergency Services Capital Equipment Fund.
The following information shall, at a minimum, be provided in a timely manner to the Board of Supervisors to allow time for the final decision process to be completed prior to any actual purchases being made or committed to by the provider:
The emergency services provider shall provide documentation supporting the need for a vehicle or equipment purchase along with the specifications for that vehicle or equipment.
The emergency services provider shall provide complete financial statements from the prior year, including detail of all debt, to the satisfaction of the Board of Supervisors.
The emergency services provider shall provide a current year-to-date financial statement, including a balance sheet and profit-and-loss statement with a detail of all debt.
The emergency services provider shall provide a current year' s cash-flow budget, to include individual loan payments and depreciation.
The emergency services provider shall provide a purchase proposal from the vendor detailing the purchase price and any applicable trade-in information. (This proposal should not be signed prior to formal approval of the Board of Supervisors.)
The emergency services provider shall provide a written statement showing how the vehicle or equipment will be paid for. This information must include the economic and operational analyses on used or new vehicles or equipment, along with any other options considered in the recommendation.
The request for disbursement and all supporting documentation, in full, must be provided to the Township administrative offices no less than one month prior to the monthly meeting of the Board of Supervisors at which time the matter is to be formally considered by the Board of Supervisors. Upon receipt of said request and all supporting documentation, the Board of Supervisors shall schedule and hold a public meeting concerning the request in advance of the Board of Supervisors' formal consideration meeting.