[HISTORY: Adopted by the Board of Supervisors of the Township
of Kidder 12-19-2013 by Ord. No. 162; amended in its entirety 4-18-2019 by Ord. No. 185. Subsequent
amendments noted where applicable.]
The Board of Supervisors of the Township of Kidder does hereby
establish the Kidder Township Emergency Services Capital Equipment
Fund.
The purpose of the fund is to assist emergency services companies
certified for operation within Kidder Township with the purchase of
vehicles or major equipment purchases. The request should show that
the need has been documented as set out in this chapter.
The Board of Supervisors will fund the Emergency Services Capital
Equipment Fund as an expenditure from the general fund of the Township
and from such other sources as the Board of Supervisors may, in their
discretion, from time to time determine. The amount of the Emergency
Services Capital Equipment Fund; the determination of funds directed
into said fund, if any; and the decision on maintaining and continuing
said Emergency Services Capital Equipment Fund shall be within the
sole discretion of the Board of Supervisors.
An emergency services provider as recognized by the Board of
Supervisors of the Township of Kidder may request a maximum of 60%
of the purchase price of a vehicle or of a nonrecurring or infrequently
recurring major equipment purchase. It is highly recommended that,
when additional funds are required for the purchases described above,
primary consideration be given to PEMA 2% loans and that every effort
be made to purchase the best value vehicle or equipment that meets
the operational requirements of the emergency services provider. The
emergency services provider may first pursue grant opportunities for
vehicle or equipment purchases prior to requesting fund support.
A.Â
All vehicles or equipment determined to be needed by an individual
emergency services provider shall have been first reviewed by the
said provider for assurance that such equipment is reasonable and
necessary and is not needlessly duplicated within the Township. This
initial planning/coordination discussion and concurrence should be
completed prior to any specific discussions with potential manufacturers
or vendors and in sufficient time for the process to proceed in a
timely manner. All requests for funding under this chapter shall be
made to the Board of Supervisors. Of course, individual emergency
services are free to purchase any items they wish at any time without
the support of or from the Kidder Township Emergency Services Capital
Equipment Fund.
B.Â
The following information shall, at a minimum, be provided in a timely
manner to the Board of Supervisors to allow time for the final decision
process to be completed prior to any actual purchases being made or
committed to by the provider:
(1)Â
The
emergency services provider shall provide documentation supporting
the need for a vehicle or equipment purchase along with the specifications
for that vehicle or equipment.
(2)Â
The
emergency services provider shall provide complete financial statements
from the prior year, including detail of all debt, to the satisfaction
of the Board of Supervisors.
(3)Â
The
emergency services provider shall provide a current year-to-date financial
statement, including a balance sheet and profit-and-loss statement
with a detail of all debt.
(4)Â
The
emergency services provider shall provide a current year' s cash-flow
budget, to include individual loan payments and depreciation.
(5)Â
The
emergency services provider shall provide a purchase proposal from
the vendor detailing the purchase price and any applicable trade-in
information. (This proposal should not be signed prior to formal approval
of the Board of Supervisors.)
(6)Â
The
emergency services provider shall provide a written statement showing
how the vehicle or equipment will be paid for. This information must
include the economic and operational analyses on used or new vehicles
or equipment, along with any other options considered in the recommendation.
The request for disbursement and all supporting documentation,
in full, must be provided to the Township administrative offices no
less than one month prior to the monthly meeting of the Board of Supervisors
at which time the matter is to be formally considered by the Board
of Supervisors. Upon receipt of said request and all supporting documentation,
the Board of Supervisors shall schedule and hold a public meeting
concerning the request in advance of the Board of Supervisors' formal
consideration meeting.