[HISTORY: Adopted by the Township Committee of the Township
of Mansfield 1-22-2014 by Ord. No. 2014-1. Amendments noted where
applicable.]
GENERAL REFERENCES
Administration of government — See Ch. 2.
The purpose and intent of these regulations is to abide by the
requirements of N.J.S.A. 52:27D-20.1 and N.J.A.C. 5:30-17.1 et seq.,
governing electronic disbursement controls for payroll purposes.
As used in this chapter, the following terms shall have the
meanings indicated:
Person(s) responsible for authorizing and supervising the
activities of the payroll service.
Mansfield Township, Burlington County.
Third-party payroll service organization.
A.
Mansfield Township, Burlington County, is authorized to use a payroll
service to prepare payment documentation, take possession of Township
funds, and make such disbursements itself on behalf of the Township.
B.
The following payroll service providers shall be required to comply
with these regulations:
A.
The appointment of a payroll service shall be pursuant to the Local
Public Contracts Law, N.J.S.A. 40A:11-1 et seq., and shall require
the contractor to do the following, not by way of limitation: data
collection, agency report preparation, calculation of withholding,
direct deposit of payroll disbursements, and/or transfer of Township
funds to contractor's account for subsequent disbursement of
payment.
B.
Any renewal or extension of a contract under these regulations shall
be by resolution.
C.
The Chief Financial Officer is hereby appointed the approval officer
and is responsible for authorizing and supervising the activities
of the payroll service and shall further be charged with the reconciliation
and analysis of all general ledger accounts affected by the activities
of the disbursing organization.
D.
If required by the contract between the Township and the payroll
service, the payroll service is permitted to hold Township funds pending
transmittal to a payee.
A.
A payroll service must meet all of the following requirements:
(1)
Report any irregularities that may indicate potential fraud, noncompliance
with appropriate laws, dishonesty or gross incompetence on the part
of the approval officer.
(2)
Report circumstances that could jeopardize its ability to continue
operations or otherwise interrupt the services provided to the Township.
B.
A payroll service must meet the requirements of N.J.A.C. 5:30-17.5,
requiring that the approval officer be assured that the servicer has
its own internal controls and appropriately guard against theft and
other adverse conditions.
C.
All contracts entered into pursuant to these regulations and the
laws authorizing the same shall comply with the requirements of N.J.A.C.
5:30-17.6, which sets out a series of mandatory contractual terms
and conditions.
Upon the adoption of these regulations, the Township Committee,
with the assistance of the Chief Financial Officer and the Township
Attorney, as necessary, is hereby authorized and directed to enter
into a contract for payroll service in accordance with all local public
contracting laws and N.J.A.C. 5:30-17. Appointment of the payroll
service shall be by separate resolution of the Township.
If any section, paragraph, subsection, clause or provision of
this chapter shall be adjudged by the courts to be invalid, such adjudication
shall apply only to the section, paragraph, subsection, clause or
provisions so adjudicated, and the remainder of the chapter shall
be deemed valid and effective.
Any ordinances or parts thereof in conflict with the provisions
of this chapter are repealed to the extent of such conflict.
This chapter shall take effect upon passage and publication
in accordance with the applicable law.
