[Ord. No. 680 §1, 5-4-1954; CC 1976 §2-14; Ord. No. 2808 §1, 9-6-2011; Ord. No. 2845 §1, 10-16-2012; Ord. No. 3000 § 1, 3-21-2017[1]]
A.
Regular meetings of the Board of Aldermen shall be held at the City
Hall on the first and third Tuesdays of every month at 7:00 p.m.,
provided that the Mayor or a majority of the Board of Aldermen at
a public meeting may from time to time establish by resolution, motion
or otherwise such different dates, location, frequency, or time temporarily
for regular meetings as may be appropriate to address availability
of members or meeting places. A regular meeting of the Board of Aldermen
may be canceled by the Mayor for good cause, including but not limited
to a severe inclement weather event, flu pandemic or Acts of God such
as fire, flood or tornado.
[Ord. No. 3184, 4-21-2020]
B.
Special meetings of the Board of Aldermen may be called by the Mayor
or upon written request of four (4) or more members of the Board of
Aldermen. Notice of special meetings of the Board of Aldermen shall
be posted on the public notice board at City hall and delivered in
writing to all members of the Board of Aldermen at least forty-eight
(48) hours before the time of such meeting. Such notice shall include
the name or names of the official(s) calling such meeting and shall
state the nature of the business to be considered; provided, however,
that, the Board of Aldermen may by majority vote waive the requirement
for forty-eight (48) hours' notice in the event of an emergency.
[1]
Editor’s Note: Ord. No. 3000 also changed the title
of this Section from “Regular Meetings” to “Regular
And Special Meetings.”
[Ord. No. 2231 §1, 7-3-2001]
It is hereby established that the procedures to be followed
in conducting meetings by the Board of Aldermen of the City of Pacific
shall be as set forth in Robert's Rules Of Order Newly Revised.
[Rev. Ords. 1910 §6; CC 1976 §2-15]
Regular meetings of the Board of Aldermen may be adjourned to
such time as the Board may by resolution direct.
[Ord. No. 3379, 6-20-2023]
It shall be the duty of the Mayor and the City Administrator
to prepare an agenda for each meeting of the Board of Aldermen. Aldermen
may add items to the agenda. Upon request from an Alderman, an item
shall be added to the tentative agenda prior to public notice (i.e.,
publication) of the agenda. Each agenda shall include a line item
for approval of the agenda. At such time as the agenda is moved for
approval, any Alderman may propose an amendment.
Whenever any special meeting of the Board of Aldermen shall
be called, the City Clerk shall notify each member of the Board of
the time of such special meeting.
[Rev. Ords. 1910 §9; CC 1976 §2-18]
All business transacted by the Board of Aldermen at any special
meeting shall have the same force and effect as if done in regular
session.
[Rev. Ords. 1910 §10; CC 1976 §2-19]
Four (4) members of the Board of Aldermen shall constitute a
quorum for the transaction of business. Any two (2) members of the
Board, and the Mayor, or any three (3) members may send for and compel
the attendance of absent members and censure or fine such absentees.
[Rev. Ords. 1910 §11; CC 1976 §2-20]
No member shall be absent from any meeting of the Board of Aldermen
unless he has leave, is sick or is unable to attend.
[Rev. Ords. 1910 §14; CC 1976 §2-21]
At the first (1st) meeting of the members of the Board of Aldermen,
following their election, they shall elect one (1) of their number
as Acting President of the Board of Aldermen.
[Rev. Ords. 1910, §14; CC 1976 §2-22]
The Mayor, or in his absence, the Acting President of the Board
of Aldermen, shall be in charge of all Board meetings.
[Rev. Ords. 1910 §15; CC 1976 §2-23]
The Mayor, or in his absence the Acting President of the Board,
shall take the chair precisely at the hour to which the Board shall
have adjourned at its preceding meeting, and immediately call the
members to order.
[Rev. Ords. 1910 §21; CC 1976 §2-24; Ord. No. 1411 §2, 8-21-1984; Ord. No. 1652 §1, 1-5-1993; Ord. No. 2172 §§1 —
2, 8-1-2000; Ord. No.
2330 §1, 5-6-2003; Ord. No. 2474 §1, 11-15-2005; Ord. No. 2517 §1, 8-1-2006; Ord. No. 2811 §1, 10-4-2011]
A.
Standing Committees.
2.
Each committee shall be composed of the Mayor and three (3) members
of the Board of Aldermen, one (1) from each Ward. The Mayor shall
only have a vote on the committee in the case of a tie. A quorum shall
consist of three (3) of the four (4) members. On the first (1st) Tuesday
of May each year, the committee shall elect a Chairman and Vice Chairman
for each committee. The Administrative Committee and Operations Committee
will meet as needed.
B.
The
Mayor may also appoint committees or commissions as may be necessary
to carry out the administration and conduct the City's business. Such
committees or commissions may be established and terminated with Board
of Aldermen approval, by resolution, ordinance or motion, to advise
the Board of Aldermen and Mayor from time to time as may be desired.
Such advisory commissions or committees shall be subject to the following
requirements unless otherwise provided:
1.
Each shall have at least four (4) members appointed by the Mayor
and approved by the Board of Aldermen. The members shall serve terms
as determined by the Mayor and Board of Aldermen upon appointment;
2.
The City Clerk or his her designee shall serve as the Secretary and
Custodian of Records for any commission or committee appointed pursuant
to this Subsection;
3.
In addition to the office of Secretary established above, each shall
appoint a Chairman, Vice Chairman, and any other such officers as
the commission or committee may find necessary or beneficial. The
members, as appointed by the Mayor with Board of Aldermen approval,
shall appoint officers among themselves;
4.
The commission or committee shall from time to time when requested
by the Mayor or Board of Aldermen make advisory recommendations to
the Board of Aldermen on such issues within the commission's or committee's
expertise or interests;
5.
Members may be removed with the procedures set forth in Section 115.070 of the Municipal Code; and
6.
All expenses incurred and related to the commission or committee
shall be covered by the City and purchasing officer as for other City
expenses.
C.
Establishing
Alderman Liaison To Committees, Boards, And Commissions Universally.
[Ord. No. 3380, 6-20-2023]
1.
Hereafter, the use of the word "Committee(s)" shall refer to all
Committees, Boards, Commissions, and other advisory bodies established
by State Statutes or the Mayor and Board of Aldermen, except the Board
of Adjustment and standing committees.
2.
All Committees (except the Board of Adjustment and standing committees)
shall have a liaison to such bodies from the Board of Aldermen unless
otherwise indicated in a specific ordinance establishing such Committee.
3.
The role and duties of the Alderman liaison is to attend Committee
meetings as staff, to receive Committee recommendations for Board
of Aldermen action, keep the Board apprised of Committee activities,
needs, and progress, and to communicate Board action back to the committee
on their recommendation(s).
4.
The Alderman liaison is not a member of the Committee and therefore
will not have voting privilege nor satisfy quorum requirements.
5.
Alderman liaisons will be selected by majority vote of a quorum of
the Board of Aldermen at the first regularly scheduled meeting in
May following an election. Therefore, the term will be for no more
than one (1) year.
6.
Any vacancy through resignation, removal, or the inability to perform
duties shall be filled for the unexpired term by a majority vote of
a quorum of the Board of Aldermen.
[Ord. No. 1628 §1, 6-23-1992; Ord.
No. 3186, 4-21-2020; Ord. No. 3378, 6-20-2023]
No ordinance shall be passed except by bill and no bill shall
become an ordinance unless on its final passage a majority of the
members elected to the Board of Aldermen shall vote for it and the
ayes and nays be entered on the journal. Every prospective ordinance
shall be introduced to the Board of Aldermen in writing and shall
be read by title or in full two (2) times prior to passage and both
readings may occur at a single meeting of the Board of Aldermen. No
bill may be read by title or in full until it has been sponsored by
an individual Alderman or by the entire Board of Aldermen. Sponsorship
may be announced when a meeting agenda is approved in a regular or
special meeting of the Board of Aldermen. Discussion is permitted
and encouraged. If the proposed ordinance is read by title only a
copy of the proposed ordinance shall be made available for public
inspection prior to the date that the bill is under consideration
by the Board of Aldermen. No bill shall become an ordinance until
it shall have been signed by the Mayor or person exercising the duties
of the Mayor's office or shall have been passed over the Mayor's veto
as provided herein.
[Rev. Ords. 1910 §165; CC 1976 §2-27; Ord. No. 1405 §2, 7-17-1984]
A.
If
a vacancy occurs in any elective office, the Mayor or the person exercising
the duties of the Mayor shall cause a special meeting of the Board
of Aldermen to convene where a successor to the vacant office shall
be selected. The successor shall serve until the next regular municipal
election.
B.
If
a vacancy occurs in any office not elective, the Mayor shall appoint
a suitable person to discharge the duties of such office until the
first (1st) regular meeting of the Board of Aldermen thereafter at
which time such vacancy shall be permanently filled.
[RSMo. §79.070; Ord. No. 2209 §1, 4-17-2001; Ord. No. 2889 §1, 12-17-2013]
No person shall be an Alderman unless he/she be at least eighteen
(18) years of age, a citizen of the United States, and an inhabitant
of the City of Pacific for one (1) year next preceding his/her election,
a resident of the ward from which he is elected, and shall not be
in arrears for any unpaid City taxes, fees, or forfeiture, or defalcation
in office.
[RSMo. §79.080; Ord. No. 2208 §1, 4-17-2001]
No person shall be Mayor unless he/she be at least twenty-five
(25) years of age, a citizen of the United States and a resident of
the City at the time of and for at least one (1) year next preceding
his/her election, and shall not be in arrears for any unpaid City
taxes, fees, or forfeiture, or defalcation in office.
[Ord. No. 1699 §1, 5-18-1993]
The Mayor shall hold office for a period of four (4) years and
shall be elected at the regular City election in even numbered years
commencing in 1994. It shall be the duty of the Mayor to execute all
duties set forth in the ordinances of the City of Pacific, State of
Missouri.
