[Ord. No. 1047 §1, 8-18-1970; CC 1976 §2-104; Ord. No. 1413 §1, 8-21-1984; Ord. No. 1749 §1, 2-1-1994; Ord. No. 2007 §1, 10-7-1997; Ord.
No. 3303, 12-21-2021]
A. Vacation
leave is an earned benefit intended to provide employees with paid
time away from the work environment to pursue activities that will
promote the well-being of the individual. Vacation leave may also
be used for purposes of attending to personal business, extension
of sick leave when accrued sick leave is exhausted, inability to travel
to work because of inclement weather or for other purposes.
B. Employees
are expected to submit their preferred vacation schedule to the appropriate
Supervisor with enough advance notice to avoid any scheduling problems
that may develop. Whenever possible, vacation time will be granted
at the convenience of the employee; however, Department Directors
must be certain that vacations do not interfere with the normal functions
and activities of departmental operations. Departments may have departmental
policies concerning the scheduling of vacation. Vacation time requests,
if not requested in advance, may be denied.
C. Vacation
leave can be requested and used in one (1) hour increments for non-exempt
employees. For employees who are exempt from FLSA under the executive,
administrative, or professional categories, accrued vacation leave
will be used in four (4) hour increments for a partial day’s
absence on approved vacation leave.
D. Accrual.
Employees will accrue vacation leave according to the following schedule:
Years of Service
|
1 — 5
|
6 — 15
|
15 +
|
---|
Leave Accrued
|
3.08 hours per pay period
|
4.62 hours per pay period
|
6.15 hours per pay period
|
Maximum amount of accrual
|
120 hours
|
160 hours
|
220 hours
|
(Note: Eligible employees who are employed as of January 1,
2022, will accrue vacation leave according to the above schedule,
and will be awarded vacation leave upon their anniversary date in
2022. The amount of vacation leave awarded upon each employee’s
anniversary date will be equal to their vacation leave granted under
the previous Personnel Manual, minus vacation leave accrued under
this provision. The result is that each employee will have been awarded
or accrued the exact same amount of vacation leave in 2022 as would
have been awarded under the previous Personnel Manual.)
|
E. In
the year of hire, full-time employees shall accrue vacation leave
during their three (3) month probationary period, but vacation leave
may not be used until after completion of this period.
F. Accrued
vacation leave will be paid out upon termination.
[Ord. No. 775 §1, 4-21-1959; CC 1976 §2-105]
The Mayor and the City Clerk are hereby authorized to take such
steps and to execute and deliver such documents as may be necessary
to bring all elected officers of the City within the purview of the
State Worker's Compensation Act.
[Ord. No. 1211 §1, 6-15-1976; CC 1976 §2-106; Ord. No. 1233 §1, 7-19-1977; Ord. No. 1236 §1, 9-20-1977; Ord. No. 1315 §1, 9-1-1981; Ord. No. 1413 §2, 8-21-1984; Ord. No. 1590 §1, 5-21-1991; Ord. No. 1749 §1, 2-1-1994; Ord. No. 3303, 12-21-2021]
A. The
intent of sick leave is to prevent a loss of income to an employee
who is absent due to an injury or illness which is not job related.
Should such an injury or illness occur to an employee, continued income
should be insured through the use of sick leave. Sick leave may also
be used for maternity and paternity reasons.
B. Sick
leave shall be accrued by all full-time employees at the rate of 1.54
hours per pay period (five (5) days per year). Sick leave begins accruing
immediately for all new full-time employees. Part-time employees are
not eligible to accrue sick leave. (Note: All full-time employees
employed on January 1, 2022 shall be granted five (5) sick days effective
with the first pay period in Calendar Year 2022. Employees will also
begin to accrue sick days under this policy provision at the same
time.)
C. A maximum
of four hundred eighty (480) hours of sick leave may be accrued.
D. After
an employee’s accumulated sick leave has been exhausted, accrued
vacation leave may be used as sick leave with approval of the employee’s
Department Director, provided there has been no abuse of sick leave
and that all provisions of the sick leave policy are met. When absence
due to illness exceeds the amount of paid leave earned and authorized,
the pay of an employee shall be discontinued.
E. Full-time
employees are charged with one (1) hour of sick leave for each full
or partial hour they are absent on approved sick leave. Sick leave
can be requested and used in one (1) hour increments for non-exempt
employees. For employees who are exempt from FLSA under the executive,
administrative, or professional categories, accrued sick leave will
be used in one (1) hour increments for a partial day’s absence.
F. Sick
leave may be allowed in case of medical appointments, personal illness,
physical incapacity of an employee or the employee’s immediate
family. Immediate family is defined as the employee’s spouse,
children, parents or a member of the household.
G. Employees
who are absent due to illness for three (3) or more consecutive days
shall be required to provide their Supervisor with sufficient documentation
from a licensed medical professional. At his or her discretion, the
Supervisor may request documentation for any sick leave taken regardless
of the amount of sick leave taken.
H. A Supervisor
shall be responsible to notify the Human Resources Department when
an employee is absent due to illness for more than three (3) consecutive
work days so the time may be evaluated for family and medical leave
status (FMLA). If an employee is taking FMLA medical leave, the employee’s
accrued sick leave will be debited for the leave taken.
I. Sick
leave will not accrue if an employee is on an unpaid leave of absence.
J. Notice
of employee absence due to a non-job-related injury or illness must
be given daily by the employee to that employee’s immediate
Supervisor or Department Director no later than thirty (30) minutes
prior to the beginning of the employee’s work shift or as may
be prescribed by departmental policy. Notification means that the
employee must actually speak to his or her immediate Supervisor unless
emergency conditions arise in which time immediate family members
must report the absence. Failure to do so may cause the employee’s
absence to be charged to leave without pay. Emergency situations which
might prevent compliance with the provisions of this Subsection shall
be taken into consideration by the Supervisor or Department Director.
K. Human
Resources, Department Directors and Supervisors are authorized to
undertake any investigations of sick leave claimed by an employee
that they may deem necessary or to disapprove any claims not properly
substantiated.
L. An
employee who is released by an examining licensed medical professional
to return to regular duty and refuses to report for work or perform
his or her assigned duties is subject to disciplinary action, up to
and including termination.
M. An
employee on disciplinary suspension may not use sick leave for the
duration of the disciplinary suspension.
N. Accrued
sick leave will not be paid to any City employee upon separation from
employment with the City.
O. An
employee who has exhausted all available leave balances may request
a leave of absence without pay or family medical leave under the Family
Medical Leave Act.
[Ord. No. 3303, 12-21-2021]
A. Personal
leave is an earned benefit intended to provide employees with paid
time away from the work environment for purposes of attending to personal
business, extension of sick leave when accrued sick leave is exhausted,
inability to travel to work because of inclement weather or for other
purposes.
B. Personal
leave can be requested and used in one (1) hour increments for non-exempt
employees. For employees who are exempt from FLSA under the executive,
administrative, or professional categories, personal leave will be
used in four (4) hour increments for a partial day’s absence
on approved leave.
C. Personal
leave shall be granted according to the following:
1. Five (5) days (40 hours) shall be granted to all full-time employees
on a calendar year basis, effective January 1 of each year.
D. Employees
in the first year of hire shall receive five (5) days (40 hours) personal
leave on a prorated basis. Personal leave may not be used until completion
of the three (3) month probationary period.
E. Accrued
personal leave will not be paid to any City employee upon separation
from employment with the City.
[Ord. No. 1413 §4, 8-21-1984; Ord. No. 1749 §1, 2-1-1994; Ord.
No. 2137 §1, 12-7-1999; Ord. No. 2184 §1, 11-7-2000; Ord. No. 3303, 12-21-2021]
A. The
City provides paid holidays to all full-time employees including public
safety employees and new employees who are still in their new hire
probationary period. Part-time employees are extended official holidays
without pay. Holidays are days designated by the City when City offices
are closed on what otherwise would be regular business days.
B. The
following official holidays will be observed:
New Year’s Day
|
Martin Luther King Day
|
Presidents' Day
|
Memorial Day
|
Juneteenth National Independence Day
|
Independence Day
|
Labor Day
|
Veterans' Day
|
Thanksgiving Day
|
Day after Thanksgiving
|
Christmas Eve
|
Christmas Day
|
C. Holidays
occurring on Saturday normally will be observed on the preceding Friday
and holidays occurring on Sunday will normally be observed on the
following Monday.
D. A holiday
is a period of eight (8) hours, paid at the employee’s regular
rate.
E. Holidays
are considered “hours worked” for purposes of calculating
overtime benefits.
F. Part-time
employees are not paid for holidays except for holiday hours actually
worked.
G. An
employee who is absent without approved leave immediately preceding
or following a holiday may be required to provide a note from a licensed
medical professional. The note and circumstances surrounding the unapproved
leave will be reviewed, however, the City could still determine that
the employee will not be paid for the holiday.
H. Employees
wishing to observe religious or other holidays not listed herein shall
at their option be given time off without pay or have the time charged
to vacation, personal day or holiday leave time, if available.
[Ord. No. 3303, 12-21-2021]
A. Public
safety employees include full-time commissioned Law Enforcement Officers
and 911 communications dispatch officers. Given the need for 24-7-365
service, some Public Safety Employees must be scheduled to work during
City holidays. The following policies apply:
B. Public
safety employees are granted the same number of holidays as are granted
to other employees of the City. Holidays are granted on a semi-annual
calendar year basis, effective each January and July. The first six
(6) holidays of the year (New Year’s through Independence Day)
shall be granted in January, with the remaining six (6) granted in
July. Holidays must be taken within the calendar year that they were
granted. Unused holidays shall not accrue from year to year.
C. A holiday
is a period of eight (8) hours, paid at the employee’s regular
rate.
D. Holidays
are considered “hours worked” for purposes of calculating
overtime benefits.
E. Part-time
employees and reserve officers are not paid for holidays except for
holiday hours actually worked.
F. Non-exempt
public safety employees required to work on the following holidays
will be paid double-time (2.0) their regular rate of pay: New Year’s
Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and
Christmas Day. Non-exempt public safety employees required to work
on the following holidays will be paid time-and-a-half (1.5) their
regular rate of pay: Martin Luther King Day, Presidents' Day, Juneteenth
National Independence Day, Veterans' Day, Day After Thanksgiving,
Christmas Eve. Non-exempt public safety employees who work holidays
will receive holiday leave to use on a different day.
G. Public
safety employees may take holidays on regularly scheduled work days,
upon approval of the Supervisor or Chief of Police. Holidays may be
taken in combination with vacation or other approved forms of leave.
H. If
an official holiday falls within a regular employee’s vacation
leave, the employee will be granted the holiday and not charged for
a day of vacation.
I. Employees
who are separated from employment shall be paid for only those unused
holidays that have occurred in the calendar year prior to their separation.
J. The
Chief of Police may adopt policies not inconsistent with this policy
for the management of holidays in the Department work schedule.