[Adopted as Rev. Ords. 1964, §§ 6-18 to 6-25
(Ch. 6, Art. IV, of the 2010 Code)]
[Amended 7-11-2000; 1-14-2003]
Notwithstanding any other provision of these ordinances, the
Municipal Council shall, in the month of January in the year 2003
and every three years thereafter, elect a Treasurer/Collector, who
shall have for the duration of his/her appointment all the authority,
responsibility and duties heretofore held by the Treasurer and the
Collector of Taxes.
[Amended 7-11-2000; 1-14-2003]
The City Treasurer/Collector shall keep such books as are required
to be kept by the statutes of the commonwealth, under the direction
of the Committee on Finance and Salaries. The City Treasurer/Collector
shall, whenever required by the Mayor or by the Municipal Council
or the Committee on Finance and Salaries, furnish a statement of the
treasury and of such other matters pertaining to the office as may
be ordered. Job duties are as stipulated in MGL c. 41, § 35.
[Amended 7-11-2000; 1-14-2003]
The City Treasurer/Collector is authorized to pay all accounts allowed and approved by the Committee on Finance and Salaries and duly certified to him/her by the City Auditor and the Mayor upon their warrant, and, upon the warrant or written order of the Mayor, to pay all claims which have been settled or adjusted by the Committee on Finance and Salaries under the provisions of § 40-12, but shall not, except by order of the Municipal Council, make any payment on account of any department beyond the sum appropriated by the Municipal Council for that department or apportioned to it under § 40-11, nor shall he/she pay any account or claim which has not been duly allowed, approved, certified or adjusted as above provided, excepting that upon the written order or warrant of the Mayor any claim which has been settled or adjusted under any special order of the Municipal Council, any claim for the satisfaction of a judgment against the City, or, when duly certified by the City Auditor, any interest or principal of a City debt may be paid without the action of the Committee on Finance and Salaries, and provided, further, that the interest on any note which may be discounted may be paid by the City Treasurer/Collector at the time the loan is made, for which he/she shall take a receipt in due form, and after approval by the Mayor such payment shall be allowed in the Treasurer's account.
[Amended 7-11-2000; 1-14-2003]
Whenever the City Treasurer/Collector shall make payment under
the provisions of the preceding section of any claim which has been
adjusted by the Committee on Finance and Salaries or by order of the
Municipal Council, of any claim for the satisfaction of a judgment
against the City, or of any interest upon a note at the time the loan
is made, the City Treasurer/Collector shall forthwith in writing notify
the City Auditor of such payment, stating the name of the payee, the
amount of such claim, judgment or interest, and from what appropriation
the payment has been made.
[Amended 7-11-2000; 1-14-2003]
The City Treasurer/Collector shall on Thursday of each week
pay the sums allowed and approved by the Committee on Finance and
Salaries on the payrolls for the City, for which a proper warrant
has been drawn. When Thursday of any week falls on a holiday, the
City Treasurer/Collector may pay such sums on Wednesday of such week
unless contractually negotiated otherwise with a bargaining unit.
[Amended 1-14-2003]
The City Treasurer/Collector shall make a report in writing
to the City Auditor each day of the receipt of all sums paid into
the City treasury on the day preceding and shall indicate therein
the amount of such payments and the department to which such payments
have been credited on the Treasurer/Collector's books.
[Amended 1-14-2003]
All officers of the City who receive in their official capacity
any money on account of the City shall pay the same to the City Treasurer/Collector
upon its receipt, taking receipt therefor. At the time of making any
payment to the City Treasurer/Collector such officers shall give to
the City Auditor a written statement of the amount of such payment.
All other persons who have in their hands any money belonging to the
City shall forthwith pay the same to the City Treasurer/Collector,
and it shall be the duty of the Treasurer/Collector promptly to collect
all sums due the City from such officers or other persons. The City
Treasurer/Collector shall not pay out or disburse any money belonging
to the City, or held by the City Treasurer/Collector in his/her official
capacity, except in accordance with the provisions of these Revised
Ordinances, unless expressly required so to do by the laws of the
commonwealth or by resolution or order of the Municipal Council.
[Amended 8-8-2000; 1-14-2003]
A.
The following departments shall have expense accounts (petty cash)
in the stated amounts:
B.
The head of the department, or such member or employee of the department
as may be designated by the head of such department, shall be responsible
for the sum of money stipulated above that shall be used by such department
for the purposes hereinafter stated. The head of the department shall
give bond to the City in the sum of $100 with sufficient sureties
to be approved by the Mayor and Municipal Council, conditioned for
the faithful performance of his/her duties.
C.
This money shall be kept by the official or employee apart from his
own funds, and as money belonging to the City, and shall be used only
for the payment of such traveling and other necessary expenditures
as any emergency may call for, and which must be met at once and without
delay incidental to the approval and payment of bills as provided
by ordinance. Whenever any expenditure shall have been made from such
fund the bill for the same shall be transmitted to the City Auditor
for approval in conformity with the provisions of these Revised Ordinances
and existing ordinances and statutes, the same as if it had not been
paid as aforesaid, and the amount thereof approved shall be paid by
the City Treasurer/Collector to such official or employee and upon
payment shall become a part of such fund. The expense account shall
be examined, balanced and accounted for at the end of the fiscal year
in conformance with applicable chapters of Massachusetts General Laws.
