[HISTORY: Adopted by the City Council of the City of Warren
as indicated in article histories. Amendments noted where applicable.]
[Adopted 6-14-1954 by Ord. No. 575 (Ch. 13, Part 1A, of the
1997 Code of Ordinances)]
[Amended 4-9-1974 by Ord. No. 1027; 12-12-1988 by Ord. No. 1491]
It shall be unlawful for any person to exhibit, show, conduct
or operate any place in the City of Warren, Pennsylvania, or to cause
or to permit to be exhibited, shown, conducted or operated at any
place within said City that is owned, leased, managed or controlled
by him any carnival or other public entertainment similar to a carnival.
[Amended 12-8-1997 by Ord. No. 1622]
Any person who shall violate any provision of this article shall,
upon conviction thereof, be sentenced to pay a fine not exceeding
$600 plus costs and, in default of payment thereof, shall be subject
to imprisonment for a term not to exceed 30 days. Each day that a
violation of this article continues shall constitute a separate offense.
[Adopted 12-17-2012 by Ord. No. 1821]
[Amended 6-2-2014 by Ord. No. 1846]
As used in this article, the following terms shall have the
meanings indicated in this section:
The individual, group, organization or committee sponsoring
the event for which the special event permit is being obtained, submitting
the application for the special event permit, signing the application
for the special event permit, and agreeing to the terms set forth
in the special event permit application.
The individual, group, corporation, association, partnership,
limited liability company, or other entity:
In whose name any attractions, amusement rides, equipment or
the like are registered, titled or insured;
In actual possession of any attractions, amusement rides, equipment
or the like;
In open, peaceable and notorious possession of any attractions,
amusement rides, equipment or the like;
In control of any attractions, amusement rides, equipment or
the like;
Exercising dominion or control over any attractions, amusement
rides, equipment or the like;
Responsible for maintaining a license and/or registration with
the Commonwealth of Pennsylvania for any attractions, amusement rides,
equipment or the like; or
Responsible for the maintenance and upkeep of any attractions,
amusement rides, equipment or the like.
A special event is one which requires street closures, has an
abnormally large impact on public/park facilities, and/or requires
a significant amount of municipal staff support. It is further defined
as a temporary event or gathering, including, but not limited to,
runs, walks, relays, marathons, bike rides, music festivals, concerts,
dances, circuses, carnivals, arts and craft shows, parades, public
assemblies, demonstrations, performances, exhibitions, community events,
block parties, or similar events which utilize public property, or
any event on private property which requires the use of City services
and which involves one or more of the following activities, except
when the activity is for construction or house-moving purposes only:
Closure of a public street, excluding a neighborhood block party
which encompasses less than one block.
Blockage or restriction of public property which limits the
use of parks, sidewalks and/or streets by the general public.
(Reserved)[1]
Erection of a tent(s) in excess of 1,000 aggregate square feet
on public property.
[Amended 5-20-2019 by Ord. No. 1920]
Installation of a stage, band shell, trailer, van, portable
building, grandstand or bleachers on public property.
Placement of portable toilets on public property.
Placement of temporary "no parking" signs in a public right-of-way.
Obstruction of a City street, sidewalk or other public passageway
which would compromise the ability of the City to respond to a public
safety emergency.
Maintenance of any activity on any property which is wholly
or partially owned or maintained by the City.
Provision of City services on public or private property, including,
but not limited to, those relating to public safety, fire and sanitary
facilities, to a degree over and above that which the City routinely
provides.
Notwithstanding the foregoing, the City acknowledges that block
parties are subject to rules and regulations which exist outside of
this article and that block parties may be approved by the City's
Department of Public Works, Police Chief, and Fire Department without
having to comply with the requirements set forth herein. The City
does, however, reserve the right to impose the requirements set forth
herein or in the Third Class City Code with regard to a block party
in the event that circumstances dictate that this is appropriate.
[1]
Editor’s Note: Former Subsection A(3), regarding sales
on public property, was repealed 5-20-2019 by Ord. No. 1920.
B.
The event must not severely disrupt normal business and residential
traffic patterns. Plans must be developed that mitigate public inconvenience
to the greatest extent possible. Access must be provided and maintained
for public safety services (i.e., police, fire and ambulance) during
the entire event.
C.
The proposed site must be suitable for the event, with consideration
given to adequate space, traffic flow, parking, electrical power,
health and safety requirements, and impact on the site.
D.
The organizer must pay the following fees, as applicable, in advance
of the event: the special event review and permit fee, 50% of the
estimated support services fee, the health inspection fee, street
closure fee, alcohol permit fee, facility reservation fee, temporary
structure fee, electrical/utility fee, preparation fee, and a $250
cleanup deposit fee.
[Amended 4-19-2021 by Ord. No. 1955]
E.
Distribution of beer or wine will be considered for event locations,
including Betts Park, with a permit and subject to requirements set
forth by City ordinance, resolution or state law. Alcohol is not permitted
in any other park.
The sale of beer or wine is allowed with special events at Betts
Park and/or street locations by approved permit only. Alcohol sales
or use is prohibited in any other park locations. Organizer must:
A.
Obtain an authorization letter from the City of Warren.
B.
Obtain a permit from the Pennsylvania Liquor Control Board, Bureau
of Licensing.
C.
Organizer will be responsible for maintaining controls as specified
by the Pennsylvania Liquor Control Board ("PLCB") and applicable City
ordinances and resolutions. Organizer must verify requirements with
the PLCB to assure compliance. Organizer must ensure that:
(1)
Servers are at least 21 years of age.
(2)
No person under the age of 21 is served.
(3)
No person who appears to be intoxicated is served.
(4)
Alcohol is consumed only within designated areas.
(5)
Alcohol is limited to no more than two servings per customer per
purchase. The serving size shall not exceed the standard-size alcoholic
beverage serving as stated in 40 Pa. Code § 13.53.
(6)
No cans or bottles of alcohol are brought into the event area by
attendees.
(7)
Alcohol is not carried out of the designated area.
D.
Hours of sale will be determined by the City of Warren. Police may
close the sale of alcohol at any time during the event if they determine
that these controls are not being adhered to or it is determined that
the continuation of sales is not in the best interest of public safety.
[Amended 5-20-2019 by Ord. No. 1920]
No person shall install, use and operate within a park, recreation
or conservation area a loudspeaker, horn, megaphone or other sound-amplifying
equipment for the purposes of giving instructions, directions, talks,
addresses or lectures or of transmitting music to any persons or groups
of persons in any park, recreation or conservation area or in the
vicinity thereof, street, sidewalk or public right-of-way, except
when installed, used or operated in compliance with a special event
permit issued by the City and when operated in accordance with terms
of the permit. Amplifiers permitted in the parks shall be operated
only through a power source provided or approved by the City or with
a battery. No amplified sound will be permitted prior to 7:30 a.m.
or past 10:00 p.m. unless the terms of a properly issued permit specify
differently.
A.
Chapter 175, Burning, Outdoor, and any amendments thereto, regulates outdoor burning within the City. This article defines a bonfire as an outdoor fire utilized for permitted ceremonial purposes which has a total area of more than three feet in diameter and two feet in height. A bonfire shall not be conducted within the City of Warren unless a permit granting permission has been issued. An application demonstrating compliance with ordinance requirements is required.
B.
Other types of outdoor burning may also be permitted in accordance
with specific criteria.
The organizer is required to take specific measures to mitigate
anticipated negative community impacts, including but not limited
to:
A.
Develop and implement parking and traffic control plans for residential
areas.
B.
Distribute flyers giving advance notice of street closures, traffic
detours, etc., to affected residents and businesses.
C.
Arrange for advance signs on surface streets notifying motorists
of street closures, etc.
D.
The distribution of stickers, coupons or flyers at the event.
Electrical power is limited by location and the amount of power
needed. When sufficient electrical power is not available, organizer
will need to use whisper-quiet generators for power. If municipal
staff is required to assist with electrical setup, the organizer will
be billed for the labor, vehicle and material costs of providing electrical
service.
A.
The organizer may be required to develop an event security plan in
cooperation with the Warren Police Department. The plan must include
how vehicular and pedestrian traffic will be directed, whether there
will be shuttle buses and location of pickup and dropoff areas, location
of loading zones, how the site will be evacuated in the event of an
emergency, and how participants will be notified of an emergency.
The Warren Police Department may require the organizer to retain uniformed
police personnel as event security. The requirements for police personnel
will be at the discretion of the Police Chief or designee and are
not negotiable.
B.
Road closures and usage of a state route(s) require the completion
of PennDOT Form TE-300 and/or others, as may be required by the Pennsylvania
Department of Transportation. This form must be completed by the organizer
and submitted to PennDOT a minimum of eight weeks prior to the event
date to obtain permission from PennDOT to use the requested roadway.
[Amended 6-2-2014 by Ord. No. 1846]
A.
Fireworks/pyrotechnics.
(1)
Fireworks/pyrotechnics displays are not permitted within the City,
except in accordance with the Pennsylvania Fireworks Law of 1939,
as amended by Act 204 of 2004, and as it may be further amended.[1] These regulations require issuance of a permit from the
designated municipal official before any display takes place.
[1]
Editor's Note: See 35 P.S. § 1271 et seq.
(2)
The City of Warren will only issue the required permit to those companies
which are registered with the Pennsylvania Attorney General's office,
provide a certificate of insurance as required herein, and file a
satisfactory permit application.
(3)
Sponsoring organizations and the fireworks/pyrotechnics display company
will each be required to provide the insurance certificate. The application
must include a site plan in accordance with National Fire Protection
Association requirements. The City reserves the right to require additional
documentation of the applicant's competency to produce a fireworks/pyrotechnics
display.
B.
Amusement rides and attractions. No person shall conduct or operate
amusement rides and attractions at any place in the City until such
time as a permit has been obtained for such use from the City. A permit
shall be granted only upon the occurrence of the following:
(1)
Proof of proper insurance being obtained and completed, as set forth
herein, by both the organizer of the event and the owner of any and
all amusement rides and/or attractions.
(2)
Proof by the owner and/or operator of any amusement rides and/or
attractions that it is currently registered and in good standing with
the Department of Agriculture, Bureau of Ride and Measurement Standards.
(4)
Copies of any notices of violation served upon the owner and/or operator
pursuant to the Pennsylvania Amusement Ride Inspection Act being provided
to the City along with proof of disposition of the same.
(5)
Completion of satisfactory inspections as set forth herein.
(6)
Proof of registration of the owner and/or operator's itinerary with
the Department of Agriculture.
(7)
Confirmation that the owner and/or operator has a trained and certified
inspector on staff and that the inspector will be on site at all times
that the rides and attractions are operational.
[Amended 6-2-2014 by Ord. No. 1846]
A.
Before a permit will be issued, both the organizer of the special
event and the owner of any amusement rides, attractions, fireworks,
pyrotechnics and the like shall furnish a certificate of insurance
and endorsements that meet the City's requirements to the City. The
cost of such insurance shall be the responsibility of the organizer
and the owner. The organizer and the owner shall each submit an original
copy of the certificate of insurance to the City not less that 45
days prior to the event.
B.
The organizer and the owner shall obtain and maintain in full force
and effect for the duration of the event (including setup and dismantling),
insurance against claims for injuries to persons, death, damages to
property which may arise from, or be in connection with, the event
and related work performed by the organizer and the owner, their agents,
representatives, employees, volunteers or subcontractors; products
and completed operations of the organizer and the owner; premises
owned, leased or used by the organizer and the owner; or automobiles
owned, leased, hired or borrowed by the organizer and the owner.
C.
The following insurance requirements are standard for special events:
(1)
The organizer and the owner shall each furnish the City with a certificate
of insurance showing there is in force the following valid policy,
naming the organizer and the owner as the insureds and the City as
additional insured, and also showing:
(a)
Commercial general liability: minimum of $1,000,000 combined
single limit per occurrence for bodily injury and property damage
including products and completed operations;
(b)
Liquor liability (if alcohol is permitted and being served or
sold): minimum $1,000,000 limit per occurrence. (Alcohol is not permitted
in park-based events, except Betts Park with the proper permit.)
(c)
Worker's compensation and employer's liability: limit of not
less than $100,000 per accident or higher, as required by the Labor
Code of the Commonwealth of Pennsylvania.
(2)
Required endorsements.
(a)
The City and its officers, employees, agents and contractors
shall be named as additional insured.
(b)
Thirty-day written notice of cancellation or changes in coverage
shall be provided to the City.
(c)
The insurance is primary insurance with regard to the City,
its officials, employees, agents and contractors. Any other insurance
that the City may have shall be considered excess insurance only.
(d)
Coverage shall state that the organizer's insurance and the
owner's insurance shall apply separately to each insured against whom
a claim is made or suit is brought, except with respect to the limits
of the insurer's liability.
(e)
The organizer and the owner shall include all subcontractors
as insured under its policies or shall obtain separate certificates
of insurance and endorsements for each subcontractor.
A.
Portable toilets:
(1)
For any event four hours or more in length, the organizer shall be
responsible to provide portable toilets and indicate their location
on the site diagram; portable toilets may be required for very large
events, regardless of event duration. The number of portable toilets
will be based on the anticipated number of participants expected,
with one toilet per 200 persons as the ratio to determine the number
needed. This formula will be used unless the applicant can substantiate
the availability of both handicapped accessible and nonaccessible
facilities in the area of the event.
(2)
At least 10% of the total number of toilets shall be handicapped-accessible,
with at least one wheelchair-accessible toilet provided in each grouping
of portable rest rooms. Location/layout shall indicate that all portable
toilets are located on level sites (no more than a two-percent slope)
with appropriate clear path of travel (a minimum of 48 inches wide)
to the toilet entrance.
(3)
All portable toilet facilities will be maintained in a safe and sanitary
manner. A hand-sanitation facility will be provided with each grouping
of toilets.
B.
Cleanup. The organizer must submit an event cleanup plan. The plan
must indicate:
(1)
Sufficient staff to handle cleanup throughout the event operations
and after the event.
(2)
Sufficient equipment placed in effective locations (dumpsters, trash
receptacles and, if required, grease barrels).
(3)
If the City deems necessary, the City will arrange for post-event
cleanup at the expense of the event organizer.
[Amended 4-19-2021 by Ord. No. 1955]
(4)
Booths, stages and other equipment shall be removed immediately following
the event to permit trash and garbage cleanup.
(5)
In the case of a street event, excluding parades, streets will remain
closed to allow adequate cleanup efforts. Cleanup shall be completed
by 6:00 a.m. on the following day, with cleanup of private properties
to be given top priority.
(6)
Litter and trash control shall include the event site and a one-block
perimeter around the event site.
(7)
Organizer to provide copies of rental agreements for commercial dumpsters
and designated location(s).
A.
The organizer shall be responsible for obtaining all necessary permits
from the appropriate department/agency. Depending on the event plan,
the required permits may include, but are not limited to, the following:
(1)
Temporary structure permit (for tents, canopies, vendor booths other
than in parks).
(2)
Special event food vendor inspection and permit.
(3)
Fireworks display permit.
(4)
Street closure permit.
(5)
Parade permit.
(6)
Motorcade permit.
(7)
PennDOT TE-300 permit (closure of state route).
(8)
Liquor license.
(9)
Vendor's permit.
A.
If the public normally parks vehicles within the closed area, a tow
zone shall be established. The organizer shall specify the location
of the tow zone and the number of parking spaces within the zone.
The municipality will determine the number of tow zone signs required
to adequately post the zone. Signs shall be posted on barricades or
cones. The organizer shall specify the times street closures are desired
and the number of lanes involved. Dates and times for posting of signs
will be noted in the special event final approval letter and must
be strictly adhered to.
B.
All signs for a tow zone will be posted 72 hours prior to the event
to provide proper notice to residents and business owners. All vehicles
located inside the posted zone after the posted time restriction will
be towed at the expense of the vehicle owner.
C.
Any closure of public streets will require physical barriers (cones,
barricades, delineators) to ensure public safety. Such barriers will
be provided by the Department of Public Works on an as-available basis.
The organizer is responsible for placing the barriers in the designated
positions by the time specified.
D.
The organizer shall propose the times and locations of all proposed
lane closures and develop alternate traffic control plans in conjunction
with the Warren Police Department to ensure an adequate level of service
to the public streets that remain open.
E.
A detour route is required to be posted for street closures.
The organizer must maintain access for public safety personnel
and vehicles to enter the event location in the case of a fire, medical
emergency or police incident. Access will be designated and maintained
during the entire event.
Vendor booths are temporary structures, such as a tent, canopy,
trailer or a defined space from which an activity occurs. These activities
include, but are not limited to, food, craft, carnival-type games,
or information-only booths. Booths which include the use of utilities
(e.g., electricity) or are in excess of 1,600 square feet in size
may require an inspection by the City of Warren Building Codes Department
prior to being used. All booths must meet the requirements below,
as applicable:
A.
Vending activity (e.g., craft or food booths) will be limited to
the area within the event site approved by the City of Warren. Vending
activity shall not block or impede pedestrian movement, access to
business or residential properties, cause congestion, create any public
hazard, or hinder emergency services.
B.
All vending equipment shall be easily moved and self-supporting.
No equipment or advertising sign shall be fastened to, or posted on,
any hydrant, light pole, street fixture or other permanent structure.
No stakes may be used on the blacktopped or concrete areas of City
property and/or streets.
C.
Each vendor shall clean his/her area of operation and remove all
goods and equipment at the close of the event.
D.
Organizer is responsible for ensuring that vendors of taxable goods
or services meet State Department of Revenue license requirements.
E.
All vendors are required to provide proof of an appropriate license
from the issuing agency (i.e., liquor license, small games of chance
license, City of Warren vendor license, temporary event food permit).
F.
Vendor permit applications must be submitted to the City of Warren
by the event organizer not less than five business days prior to the
scheduled event.
G.
All issued vendor permits must be displayed on the vendor's booth
or worn on the vendor's shirt if selling items on foot. Each point-of-sale
location must possess a valid vendor permit.
H.
Any vendor not in compliance with all City ordinances and in possession
of, and displaying, a properly issued vendor's permit will be ordered
to cease vending activities and exit the special event area.
A.
The organizer is responsible for submitting a completed special event
application to the City of Warren Manager's office not more than two
years and not less than 90 days prior to the event.
B.
The application must be completed in its entirety, indicating all
municipal facilities and services required/requested to support the
event. To be accepted, an application must be complete and include
all required attachments. Incomplete applications will be returned
to the organizer. The following items are required to be submitted
with the application:
(1)
An event site diagram and/or route map must accompany the application,
indicating the layout of all equipment (public safety access, vendor
booth locations, food and beverage consumption areas, tent and canopy
locations, stages, activity areas, first aid and lost child facilities,
information/headquarters area, trash and recycle container locations,
portable toilets, vendor and public parking areas, shuttle bus routes,
fencing, etc.); all street closures (including number of lanes to
be closed) and parking tow zones; the direction of travel of any parade,
race, run or walk; and all other proposed event activities.
(2)
A detailed event description shall be submitted with the application
and must describe all aspects of the event, including logistics, schedule
of events, changes from previous years' events, and any other relevant
information.
A.
Upon receipt of a completed special event application, the City will
review all required materials, and a pre-event meeting with the organizer
and the Special Event Review Committee may be scheduled a minimum
of 60 days prior to the event if deemed necessary for a successful
event. If scheduled, the organizer must attend this meeting. The meeting
will be scheduled during normal municipal business hours (8:00 a.m.
to 4:00 p.m.).
B.
At the pre-event meeting, the organizer will present the proposed
event plan and, with municipal staff, finalize an event plan that
meets public health and safety standards, provides for the delivery
of municipal services and addresses the concerns of the community.
The necessary number of portable toilets, waste containers, medical
personnel, security personnel, etc., will be jointly determined, and
the organizer will be informed of all required fees, permits and insurance.
C.
Additional pre-event meetings may be held as necessary. Post-event
meetings may be held to evaluate the event plan's success.
A.
The City Manager, or his/her designee, shall administer the provisions
of this chapter, including the establishment and collection of fees,
preparation of application forms, issuance and revocation of permits,
promulgation of rules and regulations to implement the provisions
of this chapter, and all other decisions relative thereto.
B.
The Special Event Review Committee will be appointed by the City
Manager and may be comprised of representatives from appropriate municipal
departments, including, but not limited to, the Manager's office,
Parks and Recreation, Fire, Police, Public Works, Building Codes,
Health Inspector and any additional City staff as determined by the
City Manager. The Special Event Review Committee will meet on a monthly
basis, or as needed. The Special Event Review Committee and other
related City personnel shall enforce the special events policy.
A.
Municipal departments may provide event support services on a full-cost-recovery
basis. A fifty-percent deposit on the estimated charges for those
services is required before final approval for the event will be given.
B.
Special event application fees are set by the municipal fee schedule.
Not all fees are applicable to all events. This is a summary of potential
fees that may be assessed, depending on the nature and location of
the proposed event.
(1)
Special event review and permit fee. This fee includes the application
and review process of the special event. After the special event has
been approved, a permit will be issued. This fee is nonrefundable.
(2)
Support services fee. This fee includes the actual cost of services
provided by the Departments of Public Works, Police, and the Fire
Department.
(3)
Health inspection fee. This fee includes the inspection of temporary
food service locations within the special event.
(4)
Street closure fee. This fee includes provision of street closing
signage, barricades and cones.
(5)
Alcohol permit fee. This fee includes a City of Warren permit to
sell/dispense beer and wine at an approved special event.
(6)
Facility reservation fee. This fee includes the reservation fee for
pavilions, parks, municipal pool, or other City-controlled property.
(7)
Temporary structure fee. This fee includes the erection of additional
tents, canopies, tarps, etc., with the reservation of pavilions, parks,
municipal pool, or other City-controlled property.
(8)
Electrical/utility fee. This fee includes the use of City-controlled
electrical outlets, water and sewage facilities.
(9)
Event preparation fee. This fee includes any requested additional
cleaning of facilities, parking lots or streets prior to the special
event.
[Amended 4-19-2021 by Ord. No. 1955]
(10)
Event cleanup fee. This fee represents payment made to a third-party
contractor and/or wages paid to City personnel to clean up following
a special event.
[Added 4-19-2021 by Ord.
No. 1955]
C.
If applicable, the event organizer will be required to pay a security
deposit before final approval of the event will be given. This deposit
will be based on the size of the event, nature of the event, and the
number of facilities and type(s) of municipal equipment being used.
[Amended 4-19-2021 by Ord. No. 1955]
D.
At the pre-event meeting, municipal staff will determine which municipal
services are required. Based on the event plan developed at the pre-event
meeting, municipal departments will submit cost estimates. If municipal
staff finds it necessary to request changes to the event plan after
the pre-event meeting, the municipality will advise the organizer
of the changes and any related cost increases or decreases. If the
organizer requests changes to the event plan after the pre-event meeting,
it is the organizer's responsibility to inform the Special Event Review
Committee immediately. No changes will be accepted less than 30 days
prior to the event date. Revised cost estimates will be prepared based
on the current information. All plans are subject to final acceptance
and approval by City department heads.
E.
Following the event, an accounting of labor, vehicle and equipment
use, and any other costs incurred in providing event support will
be compiled. The City will prepare and mail an invoice for those costs
to the event organizer within 30 days after the event. The City of
Warren provides requested or required services on a full cost-recovery
basis. Billings will reflect the actual cost of delivering all municipal
services and the final billing may be for an amount which is higher
or lower than the cost estimates; any overpayment will be refunded.
Amounts due must be paid within 30 calendar days of the invoice date.
All questions concerning the invoice may directed to the City Finance
Officer.
[Amended 4-19-2021 by Ord. No. 1955]
A.
After the event plan has been finalized, copies of required insurance(s)
and permits have been received, reservation/use fees and event security
deposit paid, 50% of estimated municipal services charges paid, and
all City department heads have approved the event, the application
will be forwarded to the City of Warren Special Event Committee for
final approval. After the Special Event Committee has approved the
event, a final authorization letter to the organizer will be issued
and will specify any specific conditions that must be met by the organizer
in conducting the event as well as estimates of any charges for municipal
services based upon the agreed upon event plan.
B.
Warren City Council will be notified by monthly report of all pending
and/or approved permit applications.
C.
The organizer will comply with the criteria of the site plan. Any
deviation will result in the event permit being revoked. No member
of City staff is authorized to permit any deviation from the approved
event plan without approval of the City Manager or his designee. The
City does not accept any liability for the cancellation or financial
loss of the event.
D.
Before any special event activity may begin, the organizer shall
sign the final authorization letter and agree to:
(1)
Adhere to the conditions stated in the final authorization letter.
(2)
Reimburse the City for the actual cost of municipal services within
30 calendar days from the date of the invoice (less the 50% support
services fee and the $250 cleanup deposit).
[Amended 4-19-2021 by Ord. No. 1955]
(3)
Pay for any damage to, or loss of, municipal property as the result
of the special event.
|
Requirement
|
Due
| |
|---|---|---|
|
1.
|
Submit complete special event application including site map
to City Manager's office.
|
Not more than 2 years and not less than 90 days before the event.
An application is not considered to have been submitted unless it
is complete.
|
|
2.
|
Attend pre-event meeting scheduled by the Special Event Review
Committee. Depending on the nature of the event, a pre-event meeting
may not be required.
|
If required, the meeting must occur a minimum of 60 days prior
to the event.
|
|
3.
|
Road closure and usage of state routes requires the event sponsor
to complete PennDOT form TE-300, Special Event Permit Application.
|
Form must be completed and submitted to PennDOT a minimum of
8 weeks prior to event.
|
|
4.
|
Secure and submit certificate of insurance in force at the time
of the event.
|
A minimum of 45 days prior to event. (*Event will be denied
if certificate of insurance is not submitted.)
|
|
5.
|
Secure required permits from appropriate departments or agencies.
|
A minimum of 45 days prior to event.
|
|
6.
|
Payment of all permit and use fees, security deposit and 50%
of the estimated municipal services charges.
|
A minimum of 45 days prior to event.
|
|
7.
|
Receive final authorization letter from the City.
|
A minimum of 30 days prior to event and following final approval
of Special Event Review Committee
|
|
8.
|
Attend pre-event site walkthrough - arrange with appropriate
City department(s).
|
7 to 14 days prior to event
|
|
Hold event.
|
Scheduled event date.
| |
|
9.
|
Clear event site of all litter.
|
Immediately after event.
|
|
10.
|
Remove all event equipment from event site (portable toilets,
fencing, booths, stages, etc.).
|
Within 24 hours after event and/or before start of business
the next day. Signs removed within 72 hours after event.
|
|
11.
|
Post-event site walkthrough - arrange with appropriate department.
|
1 to 2 days after the event.
|
|
12.
|
Post-event meeting (if required, at option of Manager's office).
|
7 to 30 days after the event.
|
|
13.
|
Receive invoice for municipal services.
|
30 to 45 days after event.
|
|
14.
|
Submit payment in full for municipal services
|
Within 30 days of invoice date
|
[Amended 6-2-2014 by Ord. No. 1846]
Any and all inspections referenced herein and required prior
to the issuance of a permit shall be performed by the City or its
designee as part of the event approval process and shall be completed
to the satisfaction of the City or its designee prior to the issuance
of any permits required hereunder. The completion of a satisfactory
inspection and the issuance of a permit shall in no way relieve the
permittee from any liability or responsibility to properly and adequately
maintain and operate his equipment or apparatus and all other aspects
of the proposed special event and to be fully liable for the same.
The issuance of any permit or the satisfactory completion of an inspection
shall not relieve the permittee for any damages which may be asserted,
claimed or recovered by reason of personal injury, including bodily
injury or death, property damage, or any other claim, cause of action,
and the like which arises out of or is in any way connected or associated
with the granting of the permit contemplated herein.
[Amended 6-2-2014 by Ord. No. 1846]
Any person who shall violate any of the provisions of this article
shall, upon conviction thereof, be sentenced to pay a fine of not
more than $1,000 and costs of prosecution, including reasonable attorney's
fees, or, in default thereof, be subject to imprisonment for a period
not to exceed 30 days.
[Added 6-2-2014 by Ord. No. 1846]
The provisions of this article are severable. If any sentence,
clause or section is for any reason found to be unconstitutional,
illegal or invalid, such decision shall not affect the validity of
any of the remaining provisions of this article.
[Added 6-2-2014 by Ord. No. 1846; amended 4-19-2021 by Ord. No. 1955]
Any and all disputes arising under this article shall be subject
to the jurisdiction of the Magisterial District Justice of District
Court 37-02-10 or the Court of Common Pleas of the 37th Judicial District
of Pennsylvania, depending upon the amount in controversy.
[Added 6-2-2014 by Ord. No. 1846]
All ordinances or parts of ordinances that are inconsistent
herewith are hereby repealed, which shall include, but not be limited
to, Ordinance No. 1028.
