[Added 10-7-2014 by Ord.
No. 7060]
The purpose of this article is to establish a formal process
for acceptance and documentation of donations made to the City. This
article provides guidance when individuals, community groups and businesses
wish to make donations to the City. The City Manager shall have the
authority to promulgate rules, regulations and guidelines regarding
donations in accordance with this article.
Donations may be designated or undesignated and may be offered
in the form of cash, real or personal property. "Designated donation"
means those donations that the donor specifies for a particular City
department, location or purpose. "Undesignated donation" means those
donations that are given to the City for an unspecified use.
Designated donations may only be accepted when their purpose
is lawful and consistent with the City's goals and objectives and
in the best interest of the City. The City must always consider the
public trust and comply with all applicable laws when accepting donations.
All undesignated donations to the City, including offers to
employees related to the City, shall immediately be submitted for
consideration for acceptance. Based on the value of the donation offered
as outlined below, appropriate City staff shall review every donation
and determine if the benefits to be derived warrant acceptance of
the donation.
Based on the value of the donation offer as outlined in § 102-28, appropriate City staff will review the conditions of any designated donation and determine if the benefits to be derived warrant acceptance of the donation. Criteria for the evaluation include, but are not limited to:
A.
A donation
acceptance form is required to be completed by the City's Manager's
office for all donations provided to the City.
B.
Acknowledgement
of the donation should be in writing, and a copy of the acknowledgement
agreement should be forwarded to donors.
C.
The donor
acceptance form, including the donor names and donation amounts, is
public information subject to disclosure pursuant to the Illinois
Freedom of Information Act.
The City of Crystal Lake reserves the right to decline any donation
if, upon review, acceptance of the donation offer is determined, in
the sole discretion of the City, to not be in the best interests of
the City.
A.
Tangible
items will be distributed to appropriate City departments for use
or, at the discretion of the department director or City Manager,
disposed of in an appropriate manner according to this policy.
B.
Designated
donations of cash will be deposited into the appropriate revenue account
for the designated City department.
C.
Undesignated
donations of cash in an amount of $10,000 or less will generally be
deposited into the City's general fund, but may be deposited into
other City funds at the discretion of the City Manager. Undesignated
donations in an amount over $10,000 will be distributed at the direction
of the City Council.
A.
A copy
of each donation acceptance form for accepted donations shall be forwarded
for information to the City Council by the City Manager's office.
B.
A copy
of each donation acceptance form for accepted donations shall be forwarded
for information to the Finance Department and the designated department
for which the donation was assigned.
A.
Officers and employees of the City shall follow the provisions of Chapter 44, Ethics, of the City Code, as they relate to the receipt of gifts.
B.
Officers
and employees of the City are required to be objective and fair in
dealing with the public and persons or firms doing business with the
City. Officers and employees of the City shall not solicit or accept
gifts or gratuities for the performance of their City responsibilities.
C.
No officer
or employee of the City shall directly or indirectly solicit, accept,
or attempt to accept any money, fee, credit, gift, gratuity, object
of value, or compensation of any kind which the officer or employee
knows, or has reason to know, is being offered:
